46-1-14.1. Entries in journal -- Required information.
(1) This section applies to a notary who receives a commission, or a new commission, on or after May 6, 2026.
(2) A journal shall: unless the journal is an electronic journal, consist of one or more permanently bound records, with each page listed in chronological order; and subject to Subsection, consist of a chronological record of each notarial act that the notary performs, completed by the notary at the time the notary completes the notarial act, including the following for each notarial act: (4) the date and time of the notarial act; the type of notarial act performed; the title of the record for which the notary performs the notarial act; or a description of the record or proceeding for which the notary performs the notarial act; if the satisfactory evidence of identity of the individual for whom the notary performs the notarial act is of the type described in Subsectionor, a description of the identification that states: 46-1-2(25)(a)(i)(A) (B) the identification type; the issuing agency of the identification; the last four digits of the identification number; the date the identification was issued; and the date the identification expires; if the satisfactory evidence of identity of the individual for whom the notary performs the notarial act is a credible individual described in Subsection: 46-1-2(25)(a)(i)(C) an indication that the notary administered an oath or affirmation to the credible individual, including the individual's signature; a statement that the individual described in Subsectionis a credible individual whom the notary personally knows; and (2)(b)(v)(A) the printed name and address of the credible individual; if the satisfactory evidence of identity of the individual for whom the notary performs the notarial act is a credible individual described in Subsection: 46-1-2(25)(a)(i)(D) an indication that the notary administered the oath or affirmation to the credible individual, including the individual's signature, to verify: the identity of the individual seeking the notarial act; and that the credible individual personally knows the individual seeking the notarial act; the printed name and address of the credible individual; and a description of the identification, described in Subsection, of the credible individual that states: 46-1-2(25)(a)(i)(D)(III) the identification type; the issuing agency of the identification; the last four digits of the identification number; the date the identification was issued; and the date the identification expires; for a remote notarization only, in addition to the information required under Subsectionsthrough, a record of the secondary authentication of identity; (2)(b)(iv) (vi) if the notary administered an oath or affirmation, an indication that the notary administered the oath or affirmation; the signature, printed name, and address of the individual for whom the notary performs the notarial act; and the fee charged, if any, by the notary.
(3) A remote notary shall, for each electronic notarization performed by the remote notary: record in the remote notary's electronic journal, the information described in Subsection; and (2)(b) include with the notary's electronic journal a copy of the electronic recording of the remote notarization.
(4) A notary may make a single entry in a journal to document more than one notarial act if the notarial acts are performed for the same individual at the same time on: one record; or similar records. When performing a notarial act for an individual, a notary is not required to have the individual sign the journal if: the notary has performed a notarial act for the individual within 180 days before the day on which the notary performs the notarial act; the notary has personal knowledge of the identity of the individual; the individual is an employer or a coworker of the notary; the notarial act relates to a transaction performed in the ordinary course of the individual's business; and the notary enters "known personally" in place of the evidence otherwise required for the detailed record described in Subsection; or for a remote notarization, the notary uses the electronic journal to: capture and record the individual's signature; and associate the signature with the remote notarization.
(5) If a notary or remote notary refuses to perform or complete a notarial act, the notary shall record in the journal: the information described in Subsectionthat the notary was able to obtain; and (2)(b) a description of the reason the notary refused to perform or complete the notarial act.