§ 12201. Meetings
(a) The governing body of a Vermont financial institution shall meet as often as is necessary to ensure proper oversight of the financial institution but not less than four times per year, at least once each quarter. If a governing body meets less than monthly, during the months in which the governing body does not meet, the governing body shall appoint an executive committee that meets monthly. The minutes of executive committee meetings shall be ratified by the governing body at the governing body’s next meeting.
(b) At least once each month and at each regular meeting, the treasurer shall prepare a financial statement showing the condition of the financial institution, which shall be recorded in a book kept for that purpose and at all times shall be open to the inspection by the governing body and the Commissioner. A record shall be made at each meeting of the transactions of the governing body and the names of the directors present.
(c) Conveyances, leases, assignments, releases, transfers of stock certificates and registered bonds, and all other written instruments authorized or required by law or vote of the directors may be executed by an executive officer or other official authorized and empowered by the internal governance documents of the institution or by a vote of the governing body that is duly recorded in the minutes of the institution.
(d) Within 30 days after the annual meeting of the governing body for election of officers, the Secretary shall file a copy of a list of officers and directors with the Commissioner, which list shall be kept on file in the Commissioner’s office for public inspection. (Added 1999, No. 153 (Adj. Sess.), § 2, eff. Jan. 1, 2001; amended 2001, No. 73 (Adj. Sess.), § 3, eff. Feb. 2, 2002; 2025, No. 142 (Adj. Sess.), § 35, eff. July 1, 2026.)