Title 44, Public Printing and DocumentsRelease 119-110

§2911 Disclosure Requirement for Official Business Conducted Using Non-official Electronic Messaging Accounts

Title 44 › CHAPTER 29 — RECORDS MANAGEMENT BY THE ARCHIVIST OF THE UNITED STATES AND BY THE ADMINISTRATOR OF GENERAL SERVICES › § 2911

Last updated Sep 22, 2026|Official source

Summary

Officers and employees of executive agencies must not use non-official electronic messaging accounts to create or send records unless they either include an official account on the original message or forward a full copy to an official account within 20 days of creating or sending it. If a supervisor finds someone intentionally broke this rule, that person can be disciplined under subchapters I, II, or V of chapter 75 of title 5. Electronic messages: email and other electronic systems for person-to-person communication. Electronic messaging account: any account that sends electronic messages. Executive agency: the meaning given in section 105 of title 5.

Full Legal Text

Title 44, §2911

Public Printing and Documents, Source: USLM XML via OLRC

(a)In General.—

An officer or employee of an executive agency may not create or send a record using a non-official electronic messaging account unless such officer or employee—

(1)copies an official electronic messaging account of the officer or employee in the original creation or transmission of the record; or

(2)forwards a complete copy of the record to an official electronic messaging account of the officer or employee not later than 20 days after the original creation or transmission of the record.

(b)Adverse Actions.—

The intentional violation of subsection (a) (including any rules, regulations, or other implementing guidelines), as determined by the appropriate supervisor, shall be a basis for disciplinary action in accordance with subchapter I, II, or V of chapter 75 of title 5, as the case may be.

(c)Definitions.—

In this section: (1) Electronic messages.—

(2)Electronic messaging account.—

The term “electronic messaging account” means any account that sends electronic messages.

(3)Executive agency.—

The term “executive agency” has the meaning given that term in section 105 of title 5.

Reference

Citations & Metadata

Citation

44 U.S.C. § 2911

Title 44, Public Printing and Documents

Last Updated

Sep 22, 2026

Release point: 119-110