Title 44 — Public Printing and DocumentsRelease 119-73not60

§2911 Disclosure Requirement for Official Business Conducted Using Non-official Electronic Messaging Accounts

Title 44 › Chapter 29— RECORDS MANAGEMENT BY THE ARCHIVIST OF THE UNITED STATES AND BY THE ADMINISTRATOR OF GENERAL SERVICES › § 2911

Last updated Apr 5, 2026|Official source

Summary

Employees of executive agencies must not use a personal electronic messaging account to create or send work records unless they either add an official agency account when they first send it or send a full copy to an official account within 20 days. If a supervisor finds the employee broke this rule on purpose, the employee can be disciplined under chapter 75 of title 5 (subchapters I, II, or V). Definitions: "electronic messages" = email and similar person-to-person messages; "electronic messaging account" = any account that sends those messages; "executive agency" = the meaning given in section 105 of title 5.

Full Legal Text

Title 44, §2911

Public Printing and Documents — Source: USLM XML via OLRC

(a)An officer or employee of an executive agency may not create or send a record using a non-official electronic messaging account unless such officer or employee—

(1)copies an official electronic messaging account of the officer or employee in the original creation or transmission of the record; or

(2)forwards a complete copy of the record to an official electronic messaging account of the officer or employee not later than 20 days after the original creation or transmission of the record.

(b)The intentional violation of subsection (a) (including any rules, regulations, or other implementing guidelines), as determined by the appropriate supervisor, shall be a basis for disciplinary action in accordance with subchapter I, II, or V of chapter 75 of title 5, as the case may be.

(c)In this section:

(1)The term “electronic messages” means electronic mail and other electronic messaging systems that are used for purposes of communicating between individuals.

(2)The term “electronic messaging account” means any account that sends electronic messages.

(3)The term “executive agency” has the meaning given that term in section 105 of title 5.

Reference

Citations & Metadata

Citation

44 U.S.C. § 2911

Title 44 — Public Printing and Documents

Last Updated

Apr 5, 2026

Release point: 119-73not60