Railroad Bosses: Weigh In on Your Pay Reporting Forms Now
Published Date: 1/21/2026
Notice
Summary
The Railroad Retirement Board is asking for public feedback on forms railroad employers use to report employee work and pay info. These updates help make sure benefits are paid right and paperwork isn’t too heavy. If you’re a railroad employer, you’ve got 30 days to share your thoughts before the changes get reviewed by the budget office.
Analyzed Economic Effects
5 provisions identified: 2 benefits, 3 costs, 0 mixed.
Survivor Questionnaire for Death Benefits
If a railroad employee or survivor dies, the RRB may ask surviving relatives to complete Form RL-94-F to decide if lump-sum death benefits, residual payments, accrued annuities, or monthly survivor payments are payable. The RRB estimates 5,450 annual responses to RL-94-F with a total burden of about 959 hours.
Railroad Employer Reporting Requirement
If you are a railroad employer, federal law requires you to report employee service and compensation to the Railroad Retirement Board using forms such as AA-12, G-88A.1, G-88A.2, and BA-6a. The RRB estimates the Employer Reporting collection will receive 2,630 responses annually and impose about 357 total burden hours.
New-Hire Home Address Reporting Duty
20 CFR 209.12(b) requires railroad employers to provide the home addresses of employees hired within the last year (new-hires). The RRB uses Form BA-6a (paper, internet, or email/CD-ROM options) when employers do not have computerized address files; the BA-6a entries in the ICR show multiple response modes and estimated burdens for paper and electronic submission.
Medicare Part B Claim Form Requirement
If you are covered by the Railroad Retirement System and need Part B Medicare payments, you (or providers) must submit Form G-740S and CMS-1500 so Palmetto GBA can pay claims; completion is required to obtain the benefit. The ICR reports one annual G-740S response with an estimated 1 hour burden.
Deemed Service Month Reporting by Employers
Under Section 3(i) of the Railroad Retirement Act, the RRB may credit additional 'deemed' months of service and uses Form GL-99 to get employer information needed to decide this. The ICR estimates 2,000 annual GL-99 responses with about 67 burden hours.
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