§3303a — Title 44 Public Printing and Documents | U.S. Code

Summary

The Archivist must review the lists and schedules of records that agencies send under section 3303. If the Archivist finds records will not have enough administrative, legal, research, or other value to keep, the Archivist may publish a notice in the Federal Register, allow people to comment, then tell the agency and let the agency dispose of those records under the rules in section 3302. Authorizations the Archivist approves are binding, except as section 2909 allows. If two authorizations conflict, the one that requires a shorter retention time controls, subject to section 2909. The Archivist may ask two congressional committees for advice about records of special interest. The Archivist must also create general disposal schedules for common records, may approve disposal of records in the Archivist’s custody (but needs written consent to dispose records that used to belong to another existing agency), and must report to Congress each year on records disposed.

Title 44, §3303a

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(a)The Archivist shall examine the lists and schedules submitted to the Archivist under section 3303 of this title. If the Archivist determines that any of the records listed in a list or schedule submitted to the Archivist do not, or will not after the lapse of the period specified, have sufficient administrative, legal, research, or other value to warrant their continued preservation by the Government, the Archivist may, after publication of notice in the Federal Register and an opportunity for interested persons to submit comment thereon—

(1)notify the agency to that effect; and

(2)empower the agency to dispose of those records in accordance with regulations promulgated under section 3302 of this title.

(b)Authorizations granted under lists and schedules submitted to the Archivist under section 3303 of this title, and schedules promulgated by the Archivist under subsection (d) of this section, shall be mandatory, subject to section 2909 of this title. As between an authorization granted under lists and schedules submitted to the Archivist under section 3303 of this title and an authorization contained in a schedule promulgated under subsection (d) of this section, application of the authorization providing for the shorter retention period shall be required, subject to section 2909 of this title.

(c)The Archivist may request advice and counsel from the Committee on Oversight and Government Reform of the House of Representatives and the Committee on Homeland Security and Governmental Affairs of the Senate with respect to the disposal of any particular records under this chapter whenever the Archivist considers that—

(1)those particular records may be of special interest to the Congress; or

(2)consultation with the Congress regarding the disposal of those particular records is in the public interest.

(d)The Archivist shall promulgate schedules authorizing the disposal, after the lapse of specified periods of time, of records of a specified form or character common to several or all agencies if such records will not, at the end of the periods specified, have sufficient administrative, legal, research, or other value to warrant their further preservation by the United States Government.

(e)The Archivist may approve and effect the disposal of records that are in the Archivist’s legal custody, provided that records that had been in the custody of another existing agency may not be disposed of without the written consent of the head of the agency.

(f)The Archivist shall make an annual report to the Congress concerning the disposal of records under this chapter, including general descriptions of the types of records disposed of and such other information as the Archivist considers appropriate to keep the Congress fully informed regarding the disposal of records under this chapter.

Notes & Related Subsidiaries

Editorial Notes

Amendments

2014—Subsec. (a). Pub. L. 113–187, § 8(13)(A), in introductory provisions, substituted “submitted to the Archivist” for “submitted to him” in two places and “the Archivist may” for “he may”. Subsec. (c). Pub. L. 113–187, § 8(13)(B), substituted “the Archivist considers” for “he considers” in introductory provisions. Pub. L. 113–187, § 5(d), substituted “the Committee on Oversight and Government Reform of the House of Representatives and the Committee on Homeland Security and Governmental Affairs of the Senate” for “the Committee on Rules and Administration of the Senate and the Committee on House Oversight of the House of Representatives” in introductory provisions. Subsec. (e). Pub. L. 113–187, § 8(13)(C), substituted “the Archivist’s” for “his”. Subsec. (f). Pub. L. 113–187, § 8(13)(D), substituted “the Archivist considers” for “he considers”. 2004—Subsec. (d). Pub. L. 108–383 struck out at end “A Federal agency may request changes in such schedules for its records pursuant to section 2909 of this title.” 1996—Subsec. (c). Pub. L. 104–186 substituted “House Oversight” for “House Administration”. 1984—Pub. L. 98–497, § 107(b)(25)(B), substituted “Archivist” for “Administrator of General Services” in section catchline. Subsec. (a). Pub. L. 98–497, § 107(b)(24), substituted “Archivist” for “Administrator of General Services” and “Archivist” for “Administrator”. Pub. L. 98–497, § 204, inserted “, after publication of notice in the Federal Register and an opportunity for interested persons to submit comment thereon” after “may” in second sentence. Subsecs. (b) to (f). Pub. L. 98–497, § 107(b)(24)(B), substituted “Archivist” for “Administrator” wherever appearing. 1978—Subsec. (b). Pub. L. 95–440, § 1(a), made schedules promulgated by Administrator under subsec. (d) of this section mandatory; inserted provision for application of authorization providing for shorter retention period as between an authorization granted under lists and schedules submitted under section 3303 of this title and an authorization in a schedule promulgated under subsec. (d) of this section; and struck out provision making permissive authorizations granted under subsec. (d) schedules. Subsec. (d). Pub. L. 95–440, § 1(b), (c), substituted “shall” for “may” in first sentence and authorized Federal agencies to request changes in disposal schedules for its records pursuant to section 2909 of this title.

Statutory Notes and Related Subsidiaries

Change of Name

Committee on Oversight and Government Reform of House of Representatives changed to Committee on Oversight and Reform of House of Representatives by House Resolution No. 6, One Hundred Sixteenth Congress, Jan. 9, 2019. Committee on Oversight and Reform of House of Representatives changed to Committee on Oversight and Accountability of House of Representatives by House Resolution No. 5, One Hundred Eighteenth Congress, Jan. 9, 2023.

Effective Date

of 1984 AmendmentAmendment by Pub. L. 98–497 effective Apr. 1, 1985, see section 301 of Pub. L. 98–497, set out as a note under section 2102 of this title. Termination of Reporting RequirementsFor termination, effective May 15, 2000, of reporting provisions in subsec. (f) of this section, see section 3003 of Pub. L. 104–66, as amended, set out as a note under section 1113 of Title 31, Money and Finance, and the 7th item on page 180 of House Document No. 103–7.

§3303a Examination by Archivist of lists and schedules of records lacking preservation value; disposal of records