Contractors: Keep Sending Your Taxpayer IDs, Please
Published Date: 3/13/2025
Notice
Summary
If you’re a contractor or offeror working with the government, you’ll need to keep submitting your Taxpayer ID and Unique Entity Identifier info just like before, but with some updated rules to keep things accurate and smooth. The government is asking for a quick review and approval of these info rules by April 14, 2025, with no new costs involved. This helps everyone stay on the same page and keeps contracts running without a hitch!
Analyzed Economic Effects
9 provisions identified: 0 benefits, 9 costs, 0 mixed.
Annual service contract reporting in SAM
Contractors with service contracts must annually report in SAM: contract/order number; total dollars invoiced for services during the prior Government fiscal year; number of contractor direct labor hours for the prior fiscal year; and, if required, data reported by each first-tier subcontractor (FAR 52.204-14 and 52.204-15). Civilian agencies use this data to supplement agency service contract inventories.
Paperwork burden totals and comment deadline
The information collection covers 353,291 respondents, 843,253 total annual responses, and 387,083 total annual burden hours. The agencies submitted this collection for OMB review and asked for public comments to be submitted on or before April 14, 2025.
Taxpayer ID (TIN) submission rule
If you’re an offeror or contractor not required to be registered in the System for Award Management (SAM), you must submit your Taxpayer Identification Number (TIN) using FAR 52.204-3 (and FAR 52.212-3(l) for commercial acquisitions). The Government may match the TIN to IRS records and use it to collect and report delinquent amounts under 31 U.S.C. 7701(c)(3).
Unique Entity Identifier (UEI) maintenance
Offerors not required to be registered in SAM must submit a Unique Entity Identifier (UEI) using FAR 52.204-6 (and FAR 52.212-1(j) for commercial acquisitions). Contractors must maintain their UEI with the organization designated in SAM for the life of the contract and notify contracting officers of any changes (FAR 52.204-12). The UEI is used for reporting to the Federal Procurement Data System (FPDS).
SAM registration and annual maintenance
Offerors generally must be registered in the System for Award Management (SAM) when submitting an offer and at time of award, and remain registered through final payment (FAR 52.204-7; FAR 52.204-13). Contractors must keep SAM data current with at least an annual review and update of their registration.
CAGE code reporting and 30‑day update rule
Offerors must provide a Commercial and Government Entity (CAGE) code for the specific name and location address prior to award (FAR 52.204-16). Contractors must maintain the CAGE code for each contract location during the contract, and must notify the contracting officer of any change within 30 days so a contract modification can update the CAGE code (FAR 52.204-18).
Ownership or control disclosure
Offerors must represent whether they are owned or controlled by another entity and, if so, provide the owner's name and CAGE code (FAR 52.204-17). The CAGE system may be used to identify when offerors are owned or controlled by another entity.
Predecessor identification within 3 years
Offerors must state if, within the last three years, they are a successor to another entity that received a Federal award and, if so, provide the predecessor's legal name and CAGE code (FAR 52.204-20). That information is used to retrieve predecessor integrity and performance data in FAPIIS.
Kaspersky‑related reporting requirement
Contractors must report in writing (to the contracting officer or, for DoD, to https://dibnet.dod.mil) any instance they identify a Kaspersky Lab 'covered article' provided to the Government during contract performance, or if notified of such by subcontractors or other sources (FAR 52.204-23). Agencies will use this information to identify and remove prohibited hardware, software, or services.
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Key Dates
Department and Agencies
Related Federal Register Documents
2026-19160, Federal Acquisition Regulation: Revolutionary Federal Acquisition Regulation Overhaul Parts 16, 17, and 35
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2026-20270, Information Collection; Presolicitation Notice and Response
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2026-20271, Information Collection; Federal Acquisition Regulation Part 11 Requirements
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2026-20126, Submission for OMB Review; Certain Federal Acquisition Regulation Part 28 Requirements
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2026-20127, Submission for OMB Review; Acquisition 360 Voluntary Survey
The government is asking for approval to keep using the Acquisition 360 Voluntary Survey, which lets companies give feedback on how the government handles contract talks and debriefings. This survey helps agencies improve how they work with vendors before awarding contracts. If you’re a business interested in government contracts, your input matters! Comments on this plan are open until November 2, 2026, and there’s no cost to participate.
Previous / Next Documents
Previous: 2025-04002, Submission for OMB Review; Subcontract Consent and Contractors' Purchasing System Review
The government is asking contractors to keep sharing info when they want to hire subcontractors or review their buying systems. This helps make sure everything is fair and smart with public money. If you’re a contractor working with the government, get ready to keep submitting these details, and don’t forget to send your comments by April 14, 2025!
Next: 2025-04004, Submission for OMB Review; Certain Federal Acquisition Regulation Part 9 Requirements
The Department of Defense, GSA, and NASA want to keep collecting info from companies bidding on government contracts to make sure they meet certain rules. This update extends the current paperwork requirements, like proving qualifications and confirming company status, with no new costs expected. If you’re a contractor or offeror, get ready to keep sharing this info and send any comments by April 14, 2025.