Federal Contractors Asked to Keep Their Inspection Paperwork Neat
Published Date: 6/16/2025
Notice
Summary
Contractors working with the government need to keep and share records about inspecting supplies, services, and construction work. The government is asking to extend the approval for collecting this info, so nothing changes but paperwork stays in check. If you’re involved, get ready to keep those inspection records tidy and submit any comments by July 16, 2025.
Analyzed Economic Effects
5 provisions identified: 1 benefits, 3 costs, 1 mixed.
Report Counterfeit Items Within 60 Days
FAR 52.246-26 requires contractors to notify the contracting officer within 60 days after becoming aware or having reason to suspect that an item is counterfeit or suspect counterfeit. Certain contractors must also submit a report to the Government-Industry Data Exchange Program (GIDEP) at www.gidep.org within 60 days.
Keep and Produce Inspection Records
If you contract with the Government, you must provide and maintain an inspection system acceptable to the Government and keep complete records of all inspection work. The Government has the right to inspect and may review these records (risk-based review), and subject matter experts estimate records are requested from 10 percent or fewer of contractors.
Certificate of Conformance Requirement
Under FAR 52.246-15, contracting officers may require a contractor to complete and sign a Certificate of Conformance (CoC) for supplies or services when it is in the Government's interest or when defects would cause only small losses.
Exemption for Small Purchases Below Threshold
The FAR inspection clauses do not apply when the contract amount is expected to be less than the simplified acquisition threshold.
Continuation of Paperwork Collection (OMB Extension)
The agencies are seeking OMB approval to extend the existing information collection for FAR part 46 requirements so current recordkeeping and reporting requirements continue; comments are due by July 16, 2025. The notice lists 7,859 respondents, 9,301 annual responses, and 33,015 total annual burden hours.
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Key Dates
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Previous / Next Documents
Previous: 2025-11061, Submission for OMB Review; Indirect Cost Rate Proposals, Payments to Small Business Subcontractors, and Bankruptcy Notifications
Contractors working with the government need to keep submitting cost reports, payments info to small business partners, and bankruptcy alerts just like before. This notice asks for public feedback by July 16, 2025, to keep these rules in place without changes. If you’re a contractor or small business subcontractor, this keeps the paperwork steady and on schedule, helping everyone stay on the same page with costs and payments.
Next: 2025-11063, Submission for OMB Review; Federal Acquisition Regulation Part 7 Requirements
This notice affects contractors working with the government, asking them to keep sharing info about hiring displaced government workers and suggesting better supply quantities. The government is extending the approval to collect this info, making sure everyone plays fair and saves money. Comments are open until July 16, 2025, so don’t miss your chance to weigh in!