Defense Dept. Refreshes Disability Accommodation Forms
Published Date: 12/29/2025
Notice
Summary
The Department of Defense is updating forms that help employees request workplace accommodations for medical needs. About 720 people will fill out these forms once a year, taking about 15 minutes each. Comments on these changes are open until January 28, 2026, so everyone affected has a chance to weigh in before the update happens.
Analyzed Economic Effects
2 provisions identified: 2 benefits, 0 costs, 0 mixed.
You must use updated accommodation forms
If you are a Department of Defense employee requesting a workplace accommodation, you must complete the updated Reasonable Accommodation Request (Form A) and Medical Information and Restriction Assessment (Form B). About 720 people will fill these forms once a year, each taking about 15 minutes, for a total annual burden of 180 hours, and completion is required.
Medical assessments and privacy protections required
Medical assessments completed by medical providers are required as part of the accommodation process to confirm qualifying conditions and describe functional limitations and any temporary or permanent restrictions. The forms are intended to protect confidentiality, avoid prohibited disclosures under the Genetic Information Nondiscrimination Act (GINA), and provide the medical basis for deciding appropriate accommodations.
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The Department of the Army is asking for approval to keep collecting info from over 10,000 Exchange employees and retirees to manage their benefits and pay. This update won’t cost you anything and takes about 20 minutes to complete. You’ve got until January 28, 2026, to share your thoughts on this plan!
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The Department of Defense is asking for permission to keep collecting info from 72,000 people to check how well they’re following 82 important recommendations. This survey and data gathering will happen once a year and takes about 38 minutes each time. If you want to share your thoughts, you’ve got until January 28, 2026, to speak up—no money changes hands, and it’s totally voluntary!