Privacy Act of 1974; System of Records
Published Date: 2/3/2026
Notice
Summary
NASA is updating how it handles financial records related to employee reimbursements for travel, books, and other expenses. This change affects NASA employees and outside groups who fund NASA activities. You’ve got 30 days to share your thoughts before the update kicks in—no big cost changes, just clearer rules!
Analyzed Economic Effects
3 provisions identified: 3 benefits, 0 costs, 0 mixed.
NASA employee reimbursement records
If you are a NASA employee, your financial records for reimbursement payments (travel, purchase of books, or other miscellaneous items) are covered by the updated NASA Core Financial Management Records (CFMR) system of records. The change is noticed on February 3, 2026, and the modification will take effect 30 calendar days later (March 5, 2026) if no significant adverse comments are received.
External funders may receive payment data
Organizers of symposiums, conferences, and workshops that have provided funds to NASA employees may receive financial records from NASA to process payments or collections for activities (for example, attending conferences, travel, training, or other assignments). This routine-use clarification is part of the CFMR modification announced February 3, 2026 and becomes effective March 5, 2026 if no significant adverse comments are received within 30 calendar days.
Individuals reimbursing NASA included
The CFMR system covers records used to process payments and collections when an individual is reimbursing NASA. The modification was published February 3, 2026 and will take effect after a 30-calendar-day comment period (ending March 5, 2026) if no significant adverse comments are received.
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Key Dates
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