Treasury Launches New Contractor Privacy Records System Smoothly
Published Date: 4/30/2026
Notice
Summary
The Department of the Treasury is starting a new system to keep track of contractor info like badges and equipment. This helps them manage contracts better and follow privacy rules. If you want to say something about it, send your comments by June 1, 2026—after that, the system goes live with no extra costs.
Analyzed Economic Effects
6 provisions identified: 2 benefits, 4 costs, 0 mixed.
Treasury Will Collect Contractor PII
If you work for a company that has a contract with the Department of the Treasury, the Department will collect and keep personal and work-related information about you. Records may include full legal name, employer/company affiliation, Personal Identity Verification (PIV) card information, identification numbers, work email, telephone number, work location and address, position, contract number, contract period of performance, labor category, and amount of hours.
Records Can Be Shared Widely
The Treasury may share contractor records outside the agency for many routine uses. The notice lists specific recipients including the Department of Justice, federal, state, local, or foreign law enforcement or regulatory agencies, courts, Congressional offices (at the individual's request), contractors who process records, audit or oversight bodies, and others for breach response and records management (NARA).
You Can Request and Contest Records
If you are a contractor, you can ask Treasury for access to records about you and can challenge their contents by following the procedures at 31 CFR part 1, subpart C, appendix A. Requests and contesting letters should be sent to the Treasury FOIA and Transparency office at the address given in the notice.
Effective Date and Comment Deadline
The new system is effective upon publication (Federal Register publication on April 30, 2026) and Treasury says the routine uses will apply on June 1, 2026 unless it receives comments that require changes. Written comments must be received by June 1, 2026 via regulations.gov (docket TREAS-DO-2026-0298).
Security Measures for Stored Records
Treasury says records will be stored electronically in secure facilities, encrypted at rest and in transit, with strict access controls, user activity logging, and 24-hour physical security. Paper records, if created, will be stored in locked drawers or secure offsite locations.
Records Treated as Permanent Until Schedule
Until Treasury gets a new records retention schedule approved by the National Archives and Records Administration (NARA), contractor records in this system will be treated as permanent. Treasury is developing a new schedule for submission to NARA.
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