DOT Merges Trucker Registries into One Secure System
Published Date: 5/11/2026
Notice
Summary
The Department of Transportation’s FMCSA is rolling out a new system to combine all its registration records for companies it oversees. This change affects businesses under FMCSA’s safety and commercial rules and aims to keep info organized and secure. Comments are open until June 10, 2026, and the new system starts right away, with routine uses kicking in on that same date.
Analyzed Economic Effects
4 provisions identified: 2 benefits, 1 costs, 1 mixed.
Government Storage and Sharing of Your Business PII
The registration system will collect and store personally identifiable information (PII) for registrants, including Tax Identification Numbers (either an EIN or a sole proprietor's SSN when the individual elects not to obtain an EIN). FMCSA says SSNs are collected only when necessary, are not disclosed publicly, payments are processed via Pay.gov (FMCSA does not retain credit card numbers), and data will be stored in a FedRAMP-certified cloud in Virginia and encrypted at rest and in transit; routine uses (including sharing with federal, state, and contractor systems and breach-response disclosures) become effective June 10, 2026.
Permanent Retention of Registration Records
FMCSA states registration records will be retained permanently until a records schedule is approved by the National Archives and Records Administration (NARA). Until NARA approval, records will be retained permanently, which applies to registration data and associated PII.
One Unified FMCSA Registration System
FMCSA is replacing multiple registration systems with a single consolidated system called DOT/FMCSA 015 that takes effect immediately upon publication (May 11, 2026). It covers entities regulated under 49 U.S.C. Subtitle IV, Part B and Subtitle VI, Part B — for example, motor carriers, brokers, freight forwarders, intermodal equipment providers, hazardous materials permit applicants/holders, cargo tank manufacturers/assemblers/repairers/testers/design certifying engineers, and intrastate carriers in states that require FMCSA registration. Comments are open through June 10, 2026, and routine uses take effect June 10, 2026.
How You Can View and Correct Records
If you have a registration account, you can access your registration record by logging in with the credentials you used to set up the account; otherwise you may request records through DOT's Public Access Link (PAL) or submit a Privacy Act request. Privacy Act requests require identity verification and a notarized signature or submission under 28 U.S.C. 1746.
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