USPS Tweaks Employee Training Privacy Records
Published Date: 6/17/2026
Notice
Summary
The USPS is updating its employee training records to boost how Postal Inspection Service staff get trained and scheduled. These changes will help keep track of training, certifications, and equipment better. The updates kick in on July 17, 2026, unless people send in comments before then.
Analyzed Economic Effects
4 provisions identified: 1 benefits, 2 costs, 1 mixed.
New training platform for USPIS staff
The Postal Service will implement a new training platform to improve how Postal Inspection Service employees are trained, scheduled, and certified. The change is scheduled to take effect on July 17, 2026 and is meant to ensure the right people get the right training and notifications about assignments.
Expanded personal data collected
The revised system will store expanded personal information for current and former USPS employees, new hires, and applicants, including name, Social Security Number, personal phone and email, demographic information, photograph, retirement eligibility, and work contact details.
New record retention timeframes
The system sets specific retention periods: training records retained 5 years; training-related travel records 1 year; succession planning and individual development records 10 years; examination records 1 year after employee separation; skills bank records up to 2 years; mentorship participant records up to 2 years after the end of the Fiscal Year program cycle; and USPIS accountable property information retained 5 years after employee separation.
Tracking of USPIS accountable property
The revised system will include USPIS accountable property records such as firearm information, vehicle information, facility information, bulk resource information, and accountable property tracking information to enhance accountability for materials and equipment.
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Key Dates
Related Federal Register Documents
2026-18371, Labels 888, 889, 891, and 892, Discontinued
The Postal Service is proposing to amend Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM[supreg]) to discontinue the use of Label 888 and Label 889 respectively. Revisions to the DMM concern only Labels 888 and 889.
2026-17986, Privacy Act of 1974; System of Records
The United States Postal Service (USPS) is responding to public comments regarding the creation of a new General Privacy Act System of Records (SOR) USPS 820.225, Federal Ballot Mail. The new SOR coincides with the Postal Service's publication of the Final Rule amending the Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM), regarding the transmission of mail-in or absentee ballots for federal elections. The Postal Service created the SOR to maintain a list of individuals, each individual's address, the unique Intelligent Mail barcodes printed on each individual's outbound and return ballot envelope for a federal election, and the state or political subdivision thereof that issued such ballot for inclusion on a state's Mail-in and Absentee Participation List, as required by the new DMM section. There will be no changes to the new system of records in light of public comments received.
2026-17884, Free Matter for the Blind and Other Physically Handicapped Persons
The Postal Service is revising Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM[supreg]) to clarify the applicability of the Hazmat Handling Fee, and to require a parcel barcode, on parcels mailed as Free Matter for the Blind and Other Physically Handicapped Persons (Free Matter).
2026-17640, Change in Rates of General Applicability for Competitive Products
This notice sets forth time-limited changes in rates of general applicability for competitive products.
2026-16016, New Mailing Standards for Live Animals
The Postal Service proposes revising Publication 52, Hazardous, Restricted, and Perishable Mail (Pub 52), for various package requirements for live animals. This proposal will improve package integrity and container identification for all live animal shipments during processing and handling by prohibiting the reuse of fiberboard containers and requiring individual addressing and sequential numbering for multiple container shipments when bound together in a single shipment. Also, this proposal requires mailers to write the recipient's name and address directly on the packaging of Adult Bird shipments in the event the shipping label becomes detached from the packaging.
2026-15420, Duty Collection for Domestic Mail Arriving From Certain Insular Possessions and Territories
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