DoD Merges Travel Systems in Privacy Act Records Overhaul Notice
Published Date: 8/25/2026
Notice
Summary
In accordance with the Privacy Act of 1974, the DoD is modifying and reissuing a current system of records titled, Defense Travel System (DTS), DHRA 08 DoD. DTS provides a DoD-wide travel management process which covers all official travel, from pre-travel arrangements to post travel payments. This system of records is being combined with the DHRA system of records "Commercial Travel Information Management System (CTIM)," DHRA 14 DoD, to consolidate travel data management, enhance operational efficiency, and streamline reporting across the Department. DHRA 14 DoD will be rescinded upon publication of this modification. Additionally, the routine uses section (routine uses A, M, and R) was updated to expand and clarify the scope of disclosures. The DoD is also modifying various other sections within the system of records notice (SORN) to improve clarity or update information that has changed.
Analyzed Economic Effects
5 provisions identified: 1 benefits, 3 costs, 1 mixed.
DoD Combines Travel Data Repositories
The Defense Travel System (DTS), DHRA 08 DoD, is being combined with the Commercial Travel Information Management system (CTIM), DHRA 14 DoD, and DHRA 14 DoD will be rescinded upon publication. This consolidation means travel data booked in DTS and through commercial travel vendors (including rental car program data and website-registered guest inquiries) will be stored together and used for DoD reporting, notifications, and oversight.
Expanded Disclosures to Banking Establishments
Routine Use (M) was updated so the DoD may disclose travel-related financial information to banking establishments to confirm billing, reconcile transactions, validate payment accuracy, and support audits or investigations related to travel expenditures. This can include sharing Government Travel Charge Card (GTCC) and bank routing/account information.
DoD Sharing with Treasury 'Do Not Pay' System
A new Routine Use (R) allows the DoD to disclose records to the U.S. Department of the Treasury for review through the Do Not Pay Working System to identify, prevent, or recoup improper payments related to travel reimbursements and other federal funds. This can affect eligibility for, or the repayment of, travel payments.
Extensive Sensitive Travel Data Collected
The system collects a wide range of personal and financial data for DoD travel, including full name, Social Security Number (or truncated SSN), DoD ID number, passport/visa details, frequent flier information, Government Travel Charge Card (GTCC) data, and personal bank account and routing numbers. CTIM-specific fields include truncated SSN, GTCC transactions, and Foreign ID or Individual Taxpayer ID Numbers.
Travel Records Retained for Multi-Year Periods
Most DTS and CTIM records are retained for 6 years after final payment or cancellation; travel-claim records are destroyed 6 years and 3 months after claim closure, and certain records for which collection rights did not extend may be retained 10 years and 3 months. ATRIP records are destroyed 6 years after final payment or cancellation.
Personalized for You
How does this regulation affect your finances?
Personalize government policy and PRIA will tell you what this federal register document means for your household, plus every other regulation we track. PRIA reads each provision against your financial profile to show you exactly what matters to your wallet.
Key Dates
Related Federal Register Documents
2026-11505, DoD Assistance to Non-Government, Entertainment-Oriented Media Productions
The Department of Defense is updating its rules to stop helping movies, TV shows, games, and documentaries that censor their content to please the Chinese government. Starting July 9, 2026, producers must follow new steps to prove their projects don’t bow to these censorship demands if they want DoD support. This change affects entertainment creators and aims to keep U.S. projects free and fair without foreign influence.
2026-09067, Defense Federal Acquisition Regulation Supplement: Mitigating Risks Related to Foreign Ownership, Control, or Influence (DFARS Case 2021-D011)
The Department of Defense is updating rules to make sure companies working with them reveal if they’re owned or controlled by foreign folks. This helps keep our defense projects safe from hidden foreign influence. If you’re a contractor or subcontractor, get ready to share ownership info by July 6, 2026, or risk delays in your contracts.
2026-09038, Defense Federal Acquisition Regulation Supplement: Disclosure of Greenhouse Gas Emissions (DFARS Case 2024-D021)
Starting May 7, 2026, the Department of Defense won’t make most new defense contractors share their greenhouse gas emissions unless it’s really needed for the contract. This change helps nontraditional contractors avoid extra paperwork, but DoD can still ask for info if it’s directly tied to the job. It’s a smart move to keep things fair and focused without slowing down important defense work.
2025-20402, Updated Definition of “Waters of the United States”
The EPA and Army Corps are updating the rules that decide which waters are protected under the Clean Water Act, following a 2023 Supreme Court decision. This change helps everyone know exactly which waters are covered, making it easier to protect lakes, rivers, and wetlands while respecting state and tribal rights. People and businesses affected should share their thoughts by January 5, 2026, as this update could impact water projects and environmental protections.
2026-17262, Revised Non-Foreign Overseas Per Diem Rates
Starting September 1, 2026, the Department of Defense is updating daily travel pay rates for government workers visiting U.S. territories like Guam, American Samoa, and the Northern Mariana Islands. These changes mostly mean higher lodging costs will be covered, making official trips smoother and less costly out of pocket. If travelers think the rates don’t match local prices, they can ask for a review to get fair pay.
2026-17268, Privacy Act of 1974; Matching Program
This Computer Matching Agreement verifies the eligibility of Military Health System (MHS) beneficiaries who are Medicare eligible to receive TRICARE Benefits.
Previous / Next Documents
Previous: 2026-17277, Importer of Controlled Substances Application: Vici Health Sciences, LLC
Vici Health Sciences, LLC has applied to be registered as an importer of basic class(es) of controlled substance(s). Refer to Supplementary Information listed below for further drug information.
Next: 2026-17279, Self-Regulatory Organizations; The Nasdaq Stock Market LLC; Notice of Filing and Immediate Effectiveness of Proposed Rule Change To Amend Exchange Rule 4759 Regarding Sources of Data Used