New DOJ Database Tracks Employee Training Quizzes
Published Date: 9/2/2026
Notice
Summary
Pursuant to the Privacy Act of 1974 and Office of Management and Budget (OMB) Circular No. A-108, notice is hereby given that the Department of Justice (Department or DOJ) proposes to develop a new system of records titled "Department of Justice Learning Management and Training Records, JUSTICE/DOJ-023," which contains training records, forms, requests, surveys, and learning modules. Currently, DOJ learning management and training records are covered by the government- wide SORN OPM/GOVT-1, General Personnel Records. However, OPM/GOVT-01 only covers records related to current and former Federal employees. The DOJ proposes to establish this system of records to include learning management and training records related to both DOJ personnel, including contractors, volunteers, interns and grantees, as well as guest lecturers, partner law enforcement officers, members of the public, and the press who participate in and/or facilitate learning and training functions for the Department. The records in this system may include enrollment and participation information, class schedules, programs, names, business or personal contact information, and feedback about the training provided. Much of the information in the records, such as learning and training requests, completed training, and training feedback, will be supplied by the individuals to which the information pertains.
Analyzed Economic Effects
4 provisions identified: 0 benefits, 4 costs, 0 mixed.
DOJ Will Record Many Non‑Employee Trainees
The DOJ is creating a new system (JUSTICE/DOJ-023) that will include training and learning records not only for current and former Federal employees but also for contractors, volunteers, interns, grantees, guest lecturers, partner law enforcement officers, members of the public, and the press who participate in DOJ training. If you are any of these people, the DOJ may create and retain training records about your participation, schedules, and contact information.
Sensitive Personal Data Will Be Collected
The system will store personal details including name, date of birth, race and national origin, partial Social Security numbers, business and personal contact information, photographic images, and select health information (for example, medical accommodation data). The DOJ says some data elements (like partial SSNs and health accommodation information) will be collected and retained to manage training and reporting requirements.
DOJ May Share Records with Consumer Reporting Agencies
The notice states that, pursuant to 5 U.S.C. 552a(b)(13), records in this system may be disclosed to a consumer reporting agency without the individual's prior written consent, and such disclosures will only be made in accordance with 31 U.S.C. 3711(e). This means records from JUSTICE/DOJ-023 can be sent to consumer reporting agencies under those authorities.
Training Records Stored in DOJ Data Centers and Cloud
DOJ training records may be maintained at DOJ locations and data centers (including CEF East in Clarksburg, WV and CEF West in Pocatello, ID) and may be transferred to a DOJ-authorized cloud service provider within the Continental United States. The notice also says access to electronic records may occur from any location where DOJ operates.
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