Audit Rules for Carriers Get Reviewed in Open Online Session
Published Date: 2/11/2025
Notice
Summary
The Unified Carrier Registration (UCR) Audit Subcommittee is holding an open meeting on February 20, 2025, to discuss updates to the 2024 and 2025 state audit processes. This affects trucking companies and states involved in the UCR system, aiming to improve how audits are done without adding extra costs. Anyone interested can join by phone or Zoom to hear and participate in the conversation.
Analyzed Economic Effects
5 provisions identified: 0 benefits, 4 costs, 1 mixed.
2025 State Audit Compliance Targets
For the 2025 audit year, States must comply with three of four compliance initiatives requiring 100% closure in several audit types. The listed initiatives are: Unregistered Motor Carrier Audits (Tiers 4, 5, 6) requiring 100% closure; Retreat Audits (Tiers 4, 5, 6) requiring 100% closure; FARs Audits (Tiers 4, 5, 6) requiring 100% closure for October–June current year; and UCR Violation Audits requiring 100% closure for the previous or Reporting Year. If a State does not receive a FARs Audit, Retreat Audit, or Violation Audit for a registration year, the State is considered to have complied with that initiative.
Renewal Options That Could Pause Carrier Renewals
The Retreat Audit Program discussion lists three options the system could use during renewal: (1) stop a renewal transaction if the motor carrier does not agree; (2) interrupt the transaction by showing inspections and send to support for assistance; or (3) allow a normal renewal and create a Retreat Audit. These are proposed options discussed at the February 20, 2025 meeting.
2024 State Audit Compliance Targets
For the 2024 audit year, States must comply with three of five listed compliance initiatives. The document lists specific targets including: FARs closed percentage 80% in Tiers 5 & 6; FARs closed percentage 100% in Tiers 4, 5, & 6 (2025, October–June) current year; Retreat Audits closed 60% in Tiers 5 & 6; Motor Carrier registration percentage 85%; Broker registration percentage 60%; and Unregistered Motor Carriers registration percentage 100% in Tiers 5 & 6.
Board May Assume Delinquent State Audit Duties
The Audit Subcommittee may vote to recommend that the UCR Plan Board take action to assume some or all of a delinquent State's required audit compliance initiatives (FARs, Retreat, Unregistered Tiers 4, 5, & 6, and Violation Audits) under certain circumstances. This was listed for discussion as part of the Audit Assistance Program topics.
Expanded Auditor Duties and Lists
The Subcommittee discussed additional auditor duties and lists to be used in audits, including: New Entrant List; Intrastate Motor Carriers with an active MC Number; Should Have Been (SHB) Live; Intrastate Motor Carriers with interstate trips; IRP Monitor; Unregistered with Federal Authority; Unregistered Brokers; Unregistered Motor Carriers; and the Kentucky Activity Tracking System (KATS) List.
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Key Dates
Department and Agencies
Related Federal Register Documents
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The Unified Carrier Registration (UCR) Finance Subcommittee is holding an open meeting on February 19, 2025, to discuss important updates like 2024-2025 fee revenues, a 2023 financial audit, and possible changes to the refund policy. This affects carriers who register under the UCR Plan, with potential impacts on fees and refunds. Anyone can join via phone or Zoom, making it easy to stay in the loop and have a say!
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