Alabama Administrative Code

Any employee shall be given reasonable opportunity to inspect the records of the Department which show his service ratings and the service ratings of other employees in the same class and division. Author: Notes Ala. Admin. Code r. 670-X-16-.03 Filed September 29, 1981. Statutory…

The Director shall maintain a service file for each employee in the state service showing his name, title of the class of position held, salary rate, date of employment, personal history data, unit within the department to which assigned, changes in employment status, and such ot…

Every appointment, transfer, promotion, demotion, dismissal, vacancy, change of salary rate, leave of absence, absence from duty, and other temporary or permanent change in status of employees in the state service shall be reported to the Director at such time, in such form, and …

The records of the Department are public records and are open to public inspection during normal working hours, provided that the following shall be held confidential as a matter of public policy: (a) Applications for examination of persons who have not been employed. (b) Lists o…

(1) An appointing authority may lay off an employee whenever it is deemed necessary by reason of shortage of work or funds, or the abolition of a position or other material change in duties or organization. The order in which employees are to be laid off in the classified service…

(1) An appointing authority may dismiss a classified employee whenever he considers the good of the service will be served thereby, for reasons which shall be stated in writing, served on the affected employee and a copy furnished to the Director, which action shall become a publ…

(1) An appointing authority from time to time may peremptorily suspend any employee without pay or other compensation as punishment for improper behavior, but such suspension or total suspension of the person by the appointing authority shall not exceed 30 business days in any ye…

(1) Upon voluntary separation from the classified service an employee shall submit to his appointing authority a letter of resignation. Within ten days of receipt of such letter of resignation, the appointing authority or his designee shall enter thereon his acceptance and shall …

(1) In addition to any special rules issued by the various appointing authorities for the guidance of their employees, the following standard general work rules shall apply to all classified employees: (a) Violations that normally result in disciplinary actions of increasing seve…

(1) No person shall be appointed or promoted to or demoted or dismissed from any position in the classified service, or in any way favored or discriminated against with respect to employment in the classified service because of his political or religious opinions or affiliations.…

No employee shall engage in any other employment during his normally scheduled work hours. Scheduled work hours includes those hours for which leave must be taken. Notes Ala. Admin. Code r. 670-X-19-.03 Adopted by Alabama Administrative Monthly Volume XXXIII, Issue No. 08, May 29…

These rules shall apply to all positions in the classified service. They shall also apply to positions in the unclassified service except as to appointment and dismissal. (a) Amendments to the rules may be made by the Board from time to time as circumstances and conditions may re…

These rules shall be in lieu and in substitution of, and take precedence over all rules and amendments thereto heretofore passed by the Board and approved by the Governor. Author: Notes Ala. Admin. Code r. 670-X-20-.01 Filed September 29, 1981. Statutory Authority: Code of Ala. 1…

The words and phrases have the following meanings when used in these rules unless otherwise indicated in the context. The masculine noun or pronoun as used in these rules includes the feminine also. (a) General. 1. "Merit System Act" or "The Act" means Act No. 58 of the Acts of 1…

Discrimination against any person in recruitment, examination, appointment, training, promotion, retention or any other personnel action, because of race, sex, national origin, age, disability, or any other statutorily protected nonmerit factor, is prohibited. Notes Ala. Admin. C…

All agencies having classified employees shall encourage diverse employment at all levels and in all areas of state employment. Notes Ala. Admin. Code r. 670-X-4-.02 Filed September 29, 1981. Amended by Alabama Administrative Monthly Volume XXXIII, Issue No. 08, May 29, 2015, eff…

Any applicant or employee who has reason to believe that he has been discriminated against because of religious or political opinions or affiliations or race, sex, national origin, age, or disability, or any other statutorily protected nonmerit factors in any personnel action may…

Regular meetings of the Board shall be held monthly in the offices of the Department, provided that the chairman may change the date or location of any meeting when deemed necessary, in accordance with the Open Meetings Act. Notes Ala. Admin. Code r. 670-X-5-.01 Filed September 2…

Special meetings of the Board may be called by any member, by the Governor, or by the Director upon giving such notice as required by the Open Meetings Act. Notes Ala. Admin. Code r. 670-X-5-.02 Filed September 29, 1981. Amended by Alabama Administrative Monthly Volume XXXIII, Is…

All regular meetings of the Board shall be open to the public. Notes Ala. Admin. Code r. 670-X-5-.03 Filed September 29, 1981. Amended by Alabama Administrative Monthly Volume XXXIII, Issue No. 08, May 29, 2015, eff. 6/24/2015. Author: Statutory Authority: Code of Ala. 1975, § 36…

Meetings of the Board may be informal, subject to such rules of order as may be promulgated by the chairman of the Board. A member of the Board may record in the minutes his approval of or dissent from any act of the Board, together with his reasons therefor, if so desired. Notes…

Three members of the Board shall constitute a quorum for the transaction of business. Notes Ala. Admin. Code r. 670-X-5-.05 Filed September 29, 1981. Amended by Alabama Administrative Monthly Volume XXXIII, Issue No. 08, May 29, 2015, eff. 6/24/2015. Author: Statutory Authority: …

The Director shall attend all meetings of the Board, act as its secretary, and records its official actions in the minutes. The time and place of each meeting of the Board, names of the Board members present, all official acts of the Board, the votes of each Board member except w…

(1) If an officer, employee or citizen feels that any of these rules are working or apt to work a hardship upon him, or that the efficiency of state service, he may be improved by an amendment to these rules, then the person may request a hearing upon the matter and then appear b…

(1) Conduct of Hearings. Hearings on employee appeals from dismissal and on charges brought against employees shall be open to the public and shall be informal. The employee, the appointing authority, and all others concerned shall be given reasonable notice of the time and place…

(1) The Board shall entertain requests for reconsideration of its decision rendered in an appeal hearing by either party to the hearing if timely submitted within thirty days from the rendition of said decision. (2) The request shall only be based upon newly discovered evidence w…

(1) As executive head of the Department, to direct and supervise all its administrative and technical activities. (2) To appoint all employees of the Department except the Director and the members of the Board, and to direct and control their work. (3) To direct and control, unde…

(1) To serve as secretary to the Board to see to the keeping of the minutes and records thereof, and in all other proper ways to facilitate the actions and proceedings of the Board. (2) To prepare and recommend to the Board the rules prescribed in Code of Ala. 1975, § 36-26-9 , a…

(1) To establish and maintain a roster of all state employees showing as to each employee the class title of the position held, the salary or pay, any change in class title, pay or status, and any other necessary data. (2) To make such administrative regulations as the Director m…

(1) To allocate each classified position to its appropriate job class in the classification structure, and to reallocate positions as conditions warrant, from job class to job class. (2) To devise and recommend to the Board a compensation plan consisting of salary ranges, with cl…

(1) To hold examinations, evaluate the qualifications of applicants, and to establish registers as needed, and to certify names of eligibles to appointing authorities for filling vacancies in the classified service. (2) To retain, for purposes of assisting in the examination and …

To cooperate with appointing officers and others in providing programs of training for employees, for employee welfare and improvement, for promoting employee morale, and for otherwise raising of standards of performance in the service in every practicable way. Notes Ala. Admin. …

To make such investigations pertaining to personnel, salary scales, and employment conditions in state service as may be requested by the Board, the Governor, or the Legislature. Notes Ala. Admin. Code r. 670-X-6-.07 Filed September 29, 1981. Amended by Alabama Administrative Mon…

(1) The Director shall administer and maintain the classification plan in accordance with the State Merit System Law, such approvals required by the Board or the Governor, and these rules. (2) The classification plan shall be maintained on a current basis by the timely establishm…

Existing classes may be abolished or changed or new classes added on recommendation of the Director and favorable vote of the Board in a meeting. New classes and pay range changes must be approved by the Governor. Notes Ala. Admin. Code r. 670-X-7-.02 Filed September 29, 1981. Am…

All provisions of the plan shall be observed in the handling of personnel activities and transactions. The titles assigned to positions by their allocation to the classes established by the classification plan shall be used in all personnel, accounting, financial records, and com…

Every position in the state service shall be allocated to one of the classes established by the classification plan. Those positions which are substantially similar with respect to difficulty, responsibility, and character of work, require generally the same kind and amount of tr…

When new positions are created in any department, complete job descriptions shall be furnished to the Director by the department, and he shall study the duties and responsibilities of the new position and determine the proper classification. If any appropriate classification does…

(1) An appointing authority shall report to the Director the addition of new essential assignments or the taking away of old essential ones. The Director shall investigate such changes in order to provide a basis for determining the effect on the classification of the position. (…

The Director shall administer and maintain the pay plan subject to such approvals by the Board as are required by law or these rules after consulting with State fiscal officers. The Director shall determine the assignment of classes to salary ranges in the salary schedule in cons…

The salary rate of a new employee upon entrance into the service shall normally be the minimum rate of the range for the class of positions to which appointed. The appointing authority may appoint a new employee at any rate within the assigned salary range. The above the minimum …

The salary rate of an employee who is promoted may be increased to that rate in the higher range that will provide an increase of up to two pay steps (approximately 5%). An employee shall not be paid less than the minimum rate of the higher range. The promotional salary increase …

(1) Upon Completion of Probation: A probationary employee who has successfully completed probation may be granted a performance salary increase effective at the beginning of the first semimonthly pay period after the conclusion of the probationary period, and the first day of tha…

The salary rate of an employee who returns to work after voluntary resignation, in good standing, and appointed_from a reemployment register, may be assigned to the rate of pay_closest to the salary at the time of resignation to include any Cost of Living Adjustments. Notes Ala. …

When a class is reassigned to a higher salary range, the salary rate of each incumbent shall be adjusted at least to the minimum rate of the higher range, or may be adjusted to not more than the corresponding rate in the new range closest to the salary at the time of the reassign…

In the event that a position is reallocated to a higher class by reason of significant changes in duties and increases in responsibility or complexity, the salary rate of the incumbent shall be adjusted to the minimum rate of the range for the higher class or may be adjusted to t…

Upon demotion, the employee's salary rate shall be adjusted to that rate in the lower range. Upon voluntary demotion, if the employee had two years or more of status in the higher level. He may retain the salary rate achieved if that rate is within the salary range of the lower l…

(a) An appointing authority may reduce the salary of any employee to a lower rate in the range for the position with approval of the Board. In such cases, at least 10 days before the recommended action is to take place, the appointing authority shall notify the employee and submi…

Notwithstanding the provisions of this rule, no salary action shall be taken unless authorized funds are available. In the event that any salary action provided for in this rule cannot be taken because of unavailability of funds, the appointing authority shall so advise the Direc…

No employee shall be entitled to or receive an increase in salary upon a transfer, unless otherwise provided for in these rules. Notes Ala. Admin. Code r. 670-X-8-.11 Filed May 24, 1985. Amended by Alabama Administrative Monthly Volume XXXIII, Issue No. 08, May 29, 2015, eff. 6/2…