Part 51. Juvenile Detention Facility Standards

12 CAR § 51-1201. Rules of conduct. (a) Written rules of juvenile conduct specify acts prohibited within the institution and penalties that may be imposed for various degrees of violation. (b) The written rules are reviewed annually and updated if necessary.

12 CAR § 51-1202. Rulebook. (a)(1) A rulebook that contains all chargeable offenses, ranges of penalties, and disciplinary procedures is posted in a conspicuous area. (2) A copy is given to each juvenile and staff member and is translated into those languages spoken by significan…

12 CAR § 51-1203. Written guidelines. There are written guidelines for informally resolving minor juvenile misbehavior.

12 CAR § 51-1204. Room restriction. (a) Written policies and procedures specify that room restriction for minor misbehavior serves only a cooling off purpose and is short in time duration, with the time period no more than sixty (60) minutes. (b) Room restriction beyond sixty (60…

12 CAR § 51-1205. Disciplinary report. (a) Written policies and procedures require that employees prepare a disciplinary report when they have a reasonable belief that a juvenile has committed a major violation of facility rules or reportable minor violations. (b) Disciplinary re…

12 CAR § 51-1206. Solitary confinement. (a) When a juvenile has been accused of a major rule violation requiring solitary confinement for the safety of the juvenile or other juveniles, or to ensure the security of the facility, the youth may be confined for a period of up to twen…

12 CAR § 51-1207. Audience with staff. Whenever juveniles are removed from the regular program, they are seen by the supervisor, counselor, or probation officer assigned as soon as possible, but not more than twenty-four (24) hours after removal.

12 CAR § 51-1208. Review of disciplinary action. Written policies and procedures provide for review of all disciplinary actions by the facility administrator to ensure conformity with policies and rules.

12 CAR § 51-1209. Due process. Written policies and procedures ensure that prior to room restriction or privilege suspension, the juvenile has the reasons for the restriction explained to him or her and has an opportunity to explain the behavior leading to the suspension.

12 CAR § 51-1210. Report criminal activity. Written policies and procedures provide that in instances in which a juvenile is alleged to have committed a crime, the case is referred to appropriate law enforcement officials for possible prosecution.

12 CAR § 51-1301. Healthcare plan. Written policies and procedures provide for the delivery of healthcare services, including medical, dental, and mental healthcare services under the control of a designated health authority in accordance with Health Insurance Portability and Acc…

12 CAR § 51-1302. Medical authority. (a) Medical, including psychiatric, and dental matters involving medical judgment are the sole province of the responsible physician and dentist, respectively. (b) Security regulations that are applicable to facility personnel also apply to he…

12 CAR § 51-1303. Approval of healthcare policies. Written healthcare policies and procedures are approved by the responsible physician and/or medical administrator.

12 CAR § 51-1304. Who may provide health care. (a) Treatment by healthcare personnel other than a physician, dentist, psychologist, optometrist, podiatrist, or other independent provider is performed pursuant to written standing or direct orders by personnel authorized by law to …

12 CAR § 51-1305. Certifications. Appropriate state and federal certification or registration requirements and restrictions apply to personnel who provide healthcare services to juveniles.

12 CAR § 51-1306. Medical screening. (a) Written policies and procedures require medical screening for all juveniles, including intersystem transfers, upon arrival at the facility. (b) All findings are recorded on a printed screening form approved by the health authority.…

12 CAR § 51-1307. Emergency healthcare plan. The facility administration provides twenty-four-hour emergency medical and dental care availability as outlined in a written plan which includes: (1) Arrangements for the emergency evacuation of the juvenile from the facility; (2) Arr…

12 CAR § 51-1308. Medication storage. All medication shall be kept in a locked storage area.

12 CAR § 51-1309. Staff training. (a) Written policy and procedure provide that child care staff and other personnel are trained to respond to health-related situations. (b) A training program is established by the responsible health authority in cooperation with the facility adm…

12 CAR § 51-1401. Health codes/Department of Health requirements. The facility administration complies with applicable federal, state, and local sanitation and health codes.

12 CAR § 51-1402. Weekly sanitation inspection. Written policies and procedures require weekly sanitation inspections of all facility areas.

12 CAR § 51-1403. Housekeeping plan. There is a written housekeeping plan for the facility's physical plant.

12 CAR § 51-1404. Control of vermin. Written policies and procedures provide for the control of vermin and pests.

12 CAR § 51-1405. Waste disposal. Written policies and procedures provide for waste disposal.

12 CAR § 51-1406. Hair care services. There are hair care services available to juveniles.

12 CAR § 51-1407. Personal hygiene. Written policies and procedures require that articles necessary for maintaining proper personal hygiene are provided to all juveniles.

12 CAR § 51-1408. Linens and clothing. Written policies and procedures provide that: (1) Clean bedding and linens with at least weekly changes are available; (2) Clean clothing is provided for juveniles, clean socks, underwear, and towels on a daily basis, and other clothing at l…

12 CAR § 51-1409. Shower schedule. Written policies and procedures provide an approved shower schedule that allows daily showers and showers after strenuous exercise.

12 CAR § 51-1501. Correspondence. Written policies and procedures governing correspondence of juveniles are made available to all staff and juveniles and are reviewed annually and updated as needed.

12 CAR § 51-1502. Postage. There is no limit on the volume of mail a juvenile may send or receive, except when the facility provides postage, and in this instance a limit should be set on the amount of outgoing mail, provided written policies and procedures allow a minimum of two…

12 CAR § 51-1503. Censorship. (a) Written policies and procedures provide that juvenile letters both incoming and outgoing are not read except where there is clear and convincing evidence to justify such actions. (b) If correspondence is read, the youth is informed in advance and…

12 CAR § 51-1504. Contraband. Written policies and procedures govern inspection of juvenile letters or packages for money or contraband.

12 CAR § 51-1505. Letters and packages. Written policies and procedures require incoming and outgoing letters are held for no more than twenty-four (24) hours and packages for no more than forty-eight (48) hours, excluding weekends and holidays.

15 CAR § 51-1506. Uncensored mail. Written policies and procedures specify that juveniles are permitted to send sealed letters to a specified class of persons and organizations including, but not limited to: (1) Courts; (2) Counsel; (3) Officials of the confining authority; (4) A…

12 CAR § 51-1507. Visitation. Written policies and procedures should schedule regular and reasonable visitation hours and be reviewed annually and updated if needed.

12 CAR § 51-1508. Visitors’ log. Written policies and procedures specify that visitors register upon entering into the facility and the circumstances under which visitors are searched.

12 CAR § 51-1509. Special visits. Written policies and procedures govern special visits.

12 CAR § 51-1510. Access to telephone. Written policies and procedures provide for juveniles’ access to the telephone to make personal calls.

12 CAR § 51-1511. Mail forwarding. Written policies and procedures provide for the forwarding of first-class letters and packages after transfer or release.

12 CAR § 51-1512. Access to publications. Written policies and procedures govern juveniles’ access to publications.

12 CAR § 51-1601. Menus approved by licensed dietician — Not applicable to holdover facilities. The facility's administration and management system shall provide for and documentation shall be maintained which confirms that the facility's system of dietary allowance is reviewed a…

12 CAR § 51-1602. Quarterly evaluations — Not applicable to holdover facilities. (a) Quarterly evaluations shall be conducted to verify adherence to the nationally recommended basic daily servings as defined by the United States Department of Agriculture. (b) Facilities which par…

12 CAR § 51-1603. Meal schedules — Not applicable to holdover facilities. (a) Written policies and procedures provide that food service staff develop in advance weekly, planned meal schedules and substantially follow such schedules. (b) Planning for meals shall take into consider…

12 CAR § 51-1604. Single menu for staff and juveniles — Not applicable to holdover facilities. The food service plan shall provide for a single menu for staff and juveniles.

12 CAR § 51-1605. Special diets. Written policies and procedures provide for special diets as prescribed by appropriate medical or dental personnel.

12 CAR § 51-1606. Record of meals served. Written policies and procedures require that accurate records are maintained of all meals served.

12 CAR § 51-1607. Health authority inspections. (a) Written policies and procedures specify the food services comply with the applicable sanitation and health codes as promulgated by federal, state, and local authorities. (b) A copy shall be sent to the Criminal Detention Facilit…