Arkansas Administrative Code

19 CAR § 50-110. Adequate records maintenance. For audit purposes, fund recipients shall store and maintain on-site, for three (3) years after final disbursement of funds, records of the following: (1) All receipts and invoices; (2) All applicable statutes and rules; (3) All docu…

19 CAR § 50-111. Compliance audit. Any recipient of appropriated funds from the Development and Enhancement Fund: (1) May be required to file a compliance audit; and (2) Is also subject to an audit by Arkansas Legislative Audit in order to determine that the use of the funds was …

19 CAR § 50-112. Noncompliance with this part. If it is found through a review of fund recipient reports, a compliance audit, or through any other means that a recipient of funds from the Development and Enhancement Fund has expended funds for any purpose other than that approved…

19 CAR § 50-113. Reimbursement of funds. (a) If, after funds are expended to complete an approved project that has been specifically appropriated, funds remain in excess of the project cost, the recipient shall provide reimbursement of any unexpended funds within thirty (30) days…

19 CAR § 50-114. Rule supplemental to current law. No provision of this part shall be considered to repeal any: (1) Requirement of existing law; or (2) Rules promulgated pursuant to existing law.

20 CAR § 1-1001. Registration — One (1) year to four (4) years. (a)(1) Certificates of death filed after one (1) year but within four (4) years from the date of death shall be registered on the standard certificate of death form in the manner prescribed in Acts 1995, No. 1254, § …

20 CAR § 1-101. Duties of State Registrar of Vital Records generally. (a)(1) The State Registrar of Vital Records, under the direction of the State Board of Health, shall execute and enforce the provisions of the laws and the rules and supervise registrars to the end that all of …

20 CAR § 1-102. Registration districts. (a) The local county health unit in each county shall serve as registration district for the deaths occurring in the county until notified otherwise by the State Registrar of Vital Records. (b) The central office shall serve as the site of …

20 CAR § 1-103. Forms. (a) All forms, certificates, and reports used in the system of vital records: (1) Are the property of the State Board of Health; and (2) Shall be surrendered to the State Registrar of Vital Records upon demand. (b) The forms prescribed and distributed by th…

20 CAR § 1-104. Requirements for preparation of certificates. (a)(1) Legacy records refer to records that are issued from paper or a digital image of a paper record. (2) All legacy certificates and records relating to vital records must either be: (A) Prepared on a typewriter wit…

20 CAR § 1-105. Appointment of local registrar and deputy registrars. (a) Each local registrar or deputy local registrar of vital records shall be notified of his or her appointment or reappointment in writing, setting forth the registration district and duties of his or her offi…

20 CAR § 1-106. Removal of local registrars and deputy local registrars. (a) Failure to carry out the provisions of the Vital Statistics Act, Arkansas Code § 20-18-101 et seq., and rules adopted thereunder or conduct that may impair operation of the vital records system shall be …

20 CAR § 1-1101. Registration of spontaneous fetal deaths — Stillbirth generally. (a) Each spontaneous fetal death where the fetus completed twelve (12) weeks’ gestation or more, calculated from the date the last normal menstrual period began to the date of delivery, that occurs …

20 CAR § 1-1102. Responsibility for reporting spontaneous fetal deaths. (a) When a spontaneous fetal death occurs without medical attendance at/or immediately after the delivery, the medical examiner or coroner shall: (1) Investigate the cause of fetal death; and (2) Prepare and …

20 CAR § 1-1201. Report of non-chemical induced termination of pregnancy. (a)(1) Non-chemical induced terminations of pregnancy are to be reported on Vital Records form VR-29a, which is attached hereto as Appendix A pursuant to Acts 2013, No. 171. (2) Reports of non-chemical indu…

20 CAR § 1-1202. Report of chemical induced termination of pregnancy. (a)(1) Chemical induced terminations of pregnancy are to be reported on Vital Records form VR-29b, which is attached hereto as Appendix B pursuant to Acts 2021, No. 560. (2) The chemical induced termination of …

20 CAR § 1-1203. Report of spontaneous fetal death — Miscarriages of fewer than twelve (12) weeks. (a)(1) Each spontaneous fetal death or miscarriage of fewer than twelve (12) weeks’ gestation, as computed in 20 CAR § 1-1101, is to be reported on Vital Records form VR-28. (2) The…

20 CAR § 1-1301. Delayed registration of marriage generally. (a) The registration of a marriage after one (1) year shall be registered on the report of marriage form. (b)(1) The marriage certificate must be filed with the State Registrar of Vital Records by the county clerk where…

20 CAR § 1-1401. Amendment of minor errors on birth certificates during the first year. (a) Amendment of obvious errors, transposition of letters in words of common knowledge, or omissions on birth certificates may be made within the first year after the date of birth upon reques…

20 CAR § 1-1402. Amendment of registrant’s given names on birth certificates within the first year. (a) Until the registrant's first birthday, given names may be amended upon written request of: (1) Both parents; (2) The mother in the case of a child born out of wedlock; (3) The …

20 CAR § 1-1403. Addition of given names. (a) After the registrant's first birthday, given names for a child whose birth was recorded without given names may be added to the certificate upon written request of: (1) Registrant, if of legal age; (2) Both parents; (3) The mother in …

20 CAR § 1-1404. All other amendments. (a) Unless otherwise provided in this part or in Acts 1995, No. 1254, § 14, all other amendments to vital records shall be supported by: (1) An affidavit setting forth: (A) Information to identify the certificate; (B) The incorrect data as i…

20 CAR § 1-1405. Who may apply. (a) To amend a birth certificate, application may be made by: (1) One (1) of the parents if the registrant is under age eighteen (18); (2) The guardian; (3) The registrant if he or she is age eighteen (18) years or over; or (4) The individual respo…

20 CAR § 1-1406. Amendment of the same item more than once. (a) Once an amendment of an item is made on a vital record, that item shall not be amended again unless a court order is received from a court of competent jurisdiction. (b) New items on the certificate can be corrected …

20 CAR § 1-1407. Methods of amending certificates. (a) Certificates of birth, death, fetal death, marriage, and divorce may be amended by the State Registrar of Vital Records in the following manner: (1) Completing the item in any case where the item was left blank on the existin…

20 CAR § 1-1501. Disclosure of records generally. To protect the integrity of vital records: (1)(A) The State Registrar of Vital Records shall not permit inspection of, or disclose information contained in, vital statistics records, or copy or issue a copy of all or part of any s…

20 CAR § 1-1601. Record preservation generally. (a) When an authorized reproduction of a vital record has been properly prepared by the State Registrar of Vital Records and when all steps have been taken to ensure the continued preservation of the information, the record from whi…

20 CAR § 1-1701. Copies of data from vital records generally. (a) Full certified copies or birth card certification of vital records may be made by mechanical, electronic, or other reproductive processes, except that the information contained in the “Information for Medical and H…

20 CAR § 1-1801. Fees for copies and searches generally. (a)(1) No certified copies shall be issued until the fee for such copy is received unless specific approval has been: (A) Obtained from the State Registrar of Vital Records; or (B) Otherwise provided for by Acts 1995, No. 1…

20 CAR § 1-1901. Persons required to keep records and file reports generally. (a) Each person in charge of any hospital or funeral home shall, upon request, notify the State Registrar of Vital Records or local registrar of the names of the persons designated to be responsible for…

20 CAR § 1-2001. Matching of birth and death certificates generally. (a)(1) When carrying out the birth and death matching program, the State Registrar of Vital Records shall establish written guidelines that provide the standards for determining a match does exist. (2) These sta…

20 CAR § 1-201. Duties. Each local registrar shall serve as the agent of the State Registrar of Vital Records in his or her registration district and shall: (1) Be familiar with Acts 1995, No. 1254, as it pertains to birth, death, and fetal death certificates; (2) Maintain an ade…

20 CAR § 1-202. Absence, illness, or disability of the local registrar. (a)(1) The local registrar shall notify the deputy local registrar of his or her absence or incapacity to perform his or her duties. (2) The deputy local registrar shall thereupon immediately assume all dutie…

20 CAR § 1-203. Resignation of local registrar or deputy local registrar. A local registrar or a deputy local registrar shall submit his or her resignation in writing to the State Registrar of Vital Records.

20 CAR § 1-2101. Penalties generally. (a) The following persons shall be punished by a fine of not more than ten thousand dollars ($10,000) or by imprisonment for not more than five (5) years, or both: (1) Any person who willfully and knowingly makes any false statement in a cert…

20 CAR § 1-301. Infants of unknown parentage — Foundling registration generally. (a) The report for an infant of unknown parentage shall be registered on a regular certificate of live birth and shall: (1) Have “foundling” plainly marked in the top margin of the certificate; (2) S…

20 CAR § 1-401. Out-of-institution birth — Documentary evidence. (a) When a birth occurs in this state outside of a hospital or institution and the birth certificate is filed before the first birthday, additional evidence in support of the facts of birth may be required. (b) A ce…

20 CAR § 1-402. Delayed registration of birth. (a) Certificates of birth filed after ten (10) days but within one (1) year from date of birth shall be registered on the standard live birth certificate as prescribed in Arkansas Code § 20-18-401. (b)(1) Certificates of birth filed …

20 CAR § 1-403. Delayed certificate of birth. (a) All certificates registered four (4) years or more after the date of birth are to be registered on a delayed certificate of birth form prescribed by the State Registrar of Vital Records. (b) A delayed birth certificate shall not b…

20 CAR § 1-404. Who may request the registration of and sign a delayed certificate of birth. (a) Any person born in this state whose birth is not recorded in this state, or his or her parent, guardian, next of kin, or older person age twenty-eight (28) years or over acting for th…

20 CAR § 1-405. Facts to be established for a delayed registration of birth. The minimum facts that must be established by documentary evidence shall be the following: (1) The full name of the person at the time of birth; (2) The date of birth and place of birth; (3) The full mai…

20 CAR § 1-406. Delayed registration following a legal change of status. (a) When evidence is presented reflecting a legal change of status by adoption, legitimation, or paternity determination or acknowledgement, a new delayed certificate may be established to reflect such chang…

20 CAR § 1-407. Documentary evidence — Requirements. To be acceptable for filing, the name of the registrant at the time of the birth and the date and place of birth entered on a delayed certificate of birth shall be supported by at least: (1) A hospital record created at the tim…

20 CAR § 1-408. Documentary evidence — Acceptability. (a) The State Registrar of Vital Records shall determine the acceptability of all documentary evidence submitted. (b)(1) Documents presented, including but not limited to census, hospital, church, and school records, must be f…

20 CAR § 1-409. Abstraction of documentary evidence. (a)(1) The State Registrar of Vital Records or his or her designated representative shall abstract on the delayed certificate of birth a description of each document submitted to support the facts shown on the delayed birth cer…

20 CAR § 1-410. Certification by the State Registrar of Vital Records. The State Registrar of Vital Records or his or her designated representative shall verify that: (1) No prior birth certificate is on file for the person whose birth is to be recorded; (2) He or she has reviewe…

20 CAR § 1-411. Dismissal after one (1) year. (a) Applications for delayed certificates that have not been completed within one (1) year from the date of application may be dismissed at the discretion of the State Registrar of Vital Records. (b) Upon dismissal: (1) The state regi…