Arkansas Administrative Code

20 CAR § 503-409. Dropping individuals from the TEA grant. (a)(1) Individuals who become ineligible for transitional employment assistance (TEA) assistance, e.g., die, move from the home, reach the maximum age for a child, will be dropped. (2) The casehead is eligible to receive …

20 CAR § 503-410. Marriage of the TEA parent. When a transitional employment assistance (TEA) participant reports a marriage, the worker will: (1) Require an application to add the new spouse to the unit unless the spouse is a Supplemental Security Income participant; (2) Determi…

20 CAR § 503-411. Appeal rights. (a) If the decision is to close the case at the end of twelve (12) months and not allow an extension, the participant has the right to appeal that decision through the Office of Appeals and Hearings of the Department of Human Services. (b) However…

20 CAR § 503-501. Change of address. (a)(1) The participant is responsible for notifying the county office within ten (10) days of any change of address. (2) It is important that the participant be advised of his or her responsibility to report any change of address within ten (1…

20 CAR § 503-502. Absence from the state. (a) If a participant is absent from the state for more than one (1) month, the case will be closed and the participant will be advised that he or she may reapply once he or she returns to Arkansas. (b) When the county office receives info…

20 CAR § 503-503. Protective payment — Mismanagement. (a)(1) When there is evidence that the transitional employment assistance (TEA) grant is not being used in the best interests of the children, a protective payee to handle the family’s cash assistance may be appointed. (2) Pro…

20 CAR § 503-504. Determination of need for mismanagement protective payment. (a)(1) The case record must clearly reflect the evidence upon which the worker’s recommendation for protective payment is based. (2) Such evidence should indicate mismanagement of funds by the participa…

20 CAR § 503-505. Authorization of mismanagement protective payment. (a) Protective payment will be authorized by the County Administrator upon recommendation of the Economic Services Supervisor or his or her designee. (b)(1) Form DCO-195, Request for Protective Payee Approval, w…

20 CAR § 503-506. Designation of emergency payee. (a) In emergency situations, payments can be made temporarily to a person acting in place of a parent when no eligible payee is immediately available, provided: (1) The payee has been removed from the home by: (A) Death; (B) Deser…

20 CAR § 503-601. Computer matches generally. The worker will resolve any mismatches resulting from enumeration or covered computer matches.

20 CAR § 503-602. Social Security Administration verification of Social Security numbers — Resolving mismatches. (a)(1) Each month, all Social Security numbers entered to ACES by county office staff (enumeration code “V”) are submitted to the Social Security Administration to ver…

20 CAR § 503-603. Computer Matching and Privacy Protection Act of 1988, Pub. L. No. 100-503, requirements. (a) The following procedures will be used to verify and take action on information received as a result of a covered computer match. (b) Internal Revenue Service BENDEX wage…

20 CAR § 503-701. Cancel and reissue of warrants. (a) Warrants for incorrect amounts may, at the request of the participant, be canceled and reissued in the correct amount. (b) The new warrant will be issued on the next available supplement. (c) When a participant has received a …

20 CAR § 503-702. Procedure for replacing missing TEA warrants. (a) A missing transitional employment assistance (TEA) warrant is defined as one (1) that: (1) The participant has not received within three (3) working days from the first of the month; or (2) Was received but was l…

20 CAR § 503-703. Lost, stolen, and/or forged checks — Reimbursement, diversion, and relocation. (a)(1) If a payee notifies the county office that a reimbursement, diversion, or relocation check has not been received, the worker will determine: (A) If a check has been issued and …

20 CAR § 503-704. Holding the warrant. (a) A warrant will be held when: (1) The participant’s whereabouts are unknown and agency mail directed to him or her has been returned by the post office indicating no known forwarding address; (2) The participant requests in writing that h…

20 CAR § 503-705. Release the warrant. When a participant whose warrant is held provides all information necessary to reestablish his or her eligibility, his or her warrant will be released in the Check Action Screen (WACA).

20 CAR § 503-801. Marketing generally. (a) Marketing activities for transitional employment assistance (TEA) are intended to make the community and the employment sector aware of program: (1) Services; (2) Activities; and (3) Goals. (b) Marketing has two (2) elements: (1) Marketi…

20 CAR § 503-802. Marketing/sales approaches. (a)(1) Many approaches can be taken to persuade someone to accept an idea or product. (2) Marketing involves a degree of trial and error to find which approach will work with a certain employer. (b)(1) Local office staff responsible f…

20 CAR § 503-803. Work Opportunity Tax Credit. (a)(1) On August 19, 1996, the President of the United States signed into law the Work Opportunity Tax Credit (WOTC) program. (2) The Tax Relief and Health Care Act of 2006, Pub. L. No. 109-432, eliminated the Welfare-to-Work Tax Cre…

20 CAR § 503-901. Purpose. (a) The Fraud Investigation Unit of the Office of Security and Compliance of the Department of Human Services identifies, investigates, and refers for prosecution any individual accused of committing theft of property or theft of public benefits as defi…

20 CAR § 503-902. Organization. The Fraud Investigation Unit is organizationally located within the Office of Security and Compliance of the Department of Human Services.

20 CAR § 503-903. Functions. The Fraud Investigation Unit of the Office of Security and Compliance of the Department of Human Services has the following major functions: (1) Review the case record and independently verify information contained in the file to determine if a crimin…

20 CAR § 503-904. Referral sources. Reports of suspected fraud may be received from any source within the Department of Human Services, the general public, public officials, other public agencies, or by the Fraud Investigation Unit of the Office of Security and Compliance of the …

20 CAR § 503-905. Reporting suspected fraud. (a) Criteria for reporting suspected fraud: (1) The suspected fraudulent act or acts resulted in a cumulative overpayment of two hundred dollars ($200) or more; or (2) Cases in which the participant is receiving assistance in two (2) o…

20 CAR § 503-906. Review of case. (a) When a referral is made to the Fraud Investigation Unit of the Office of Security and Compliance of the Department of Human Services, the circumstances will be reviewed to determine if the case warrants investigation toward criminal prosecuti…

20 CAR § 503-907. Case accepted for investigation. The following procedures will be completed for reports of suspected fraud that warrant criminal prosecution: (1)(A) The case record and any other pertinent information concerning the suspected participant will be requested from t…

20 CAR § 503-908. Disposition of investigations. (a) The Fraud Investigation Unit of the Office of Security and Compliance of the Department of Human Services will notify the local office manager of the initial disposition of each referral. (b) For cases referred for prosecution,…

20 CAR § 503-909. Decision to prosecute. (a) The director of the Fraud Investigation Unit of the Office of Security and Compliance of the Department of Human Services will present the original investigative report of any case deemed worthy of prosecution to the prosecuting attorn…

20 CAR § 505-101. The state roles and responsibilities. (a) The Office of Program Planning and Community Grants Services of the Division of County Operations is the agency designated by the Governor to administer and distribute Community Services Block Grant funds. (b)(1) In its …

20 CAR § 505-102. Revision of rules. (a)(1) Periodically it will be necessary to revise this part. (2) This may be in response to: (A) New federal or state laws, rules, regulations, or policies; (B) Changing circumstances among the low-income population; or (C) Resources availabl…

20 CAR § 505-103. Implementation. Each eligible entity shall take all necessary steps, including but not limited to, the adoption of amendments to existing bylaws and policies, to comply with the requirements of this part and policy directives at their effective date.

20 CAR § 505-104. Citizen access and privacy. (a) The following documents must be made available for public inspection: (1) Funding applications submitted to the state lead agency; (2) The eligible entity's most recent: (A) Articles of incorporation; (B) Bylaws; (C) Board members…

20 CAR § 505-201. State plan and appropriation requirements. (a)(1) The state lead agency must develop a state plan to submit to the United States Department of Health and Human Services covering a period of no less than one (1) fiscal year and no more than two (2) fiscal years. …

20 CAR § 505-202. Eligible entity allocation. (a) Ninety percent (90%) for eligible entities. (1)(A) Funds appropriated for the Community Services Block Grant shall be allocated annually to the eligible entities. (B)(i) The funds will be allocated based on a historical allocation…

20 CAR § 505-301. Legislative mandate. (a)(1) The Community Services Block Grant Act, 42 U.S.C. § 9901 et seq., as amended in 1998, requires the state lead agency to provide an assurance that each community action agency or nonprofit organization administering the Community Servi…

20 CAR § 505-302. Board composition. (a) A community action agency board of directors shall have not less than fifteen (15) members and not more than fifty-one (51) members. (b) The board composition shall be as follows in accordance with United States Department of Health and Hu…

20 CAR § 505-303. Residency requirements. Each member of the board selected to represent a specific geographic area within the community must reside in the area which they represent.

20 CAR § 505-304. Conflict of interest. (a)(1) A person who serves on the board as an officer or an employee of an organization that wants to perform a component of the work program funded by the Community Services Block Grant must publicly disclose the intent to bid for the comp…

20 CAR § 505-305. Limitations on board service. (a) Everyone on an eligible entity governing board, regardless of sector represented, must be elected in accordance with a democratic selection process defined in the eligible entity bylaws. (b)(1) The bylaws of each eligible entity…

20 CAR § 505-306. Governing power of the board of directors. (a) The board members or governing board acting as one have the legal powers and responsibilities granted under its state charter as the board of directors of a private, not-for-profit corporation. (b) For example, the …

20 CAR § 505-307. Bylaws requirements. In accordance with United States Department of Health and Human Services, Administration for Children and Families, Office of Community Services Information Memorandum 82, the eligible entities’ bylaws must address at least the following: (1…

20 CAR § 505-401. Service delivery system. (a) The provision of Community Services Block Grant services to low-income individuals and families statewide is carried out primarily through Arkansas’s network of eligible entities (community action agencies). (b) These entities provid…

20 CAR § 505-402. Linkages. A programmatic element of the community action plans submitted by the eligible entities will include the development of linkages and cooperative agreements at the local level.

20 CAR § 505-403. Coordination with other public and private resources. (a) Other public and private funding resources are submitted with estimated amounts leveraged as part of each community action plan. (b)(1) The state lead agency requires each local entity to submit coordinat…

20 CAR § 505-404. Innovative community and neighborhood-based initiatives. The eligible entities can use Community Services Block Grant funds to support innovative community and neighborhood-based initiatives related to the purpose of the Community Services Block Grant, including…

20 CAR § 505-405. Community assessment. (a) As a condition of funding, each subgrantee is required to submit every three (3) years a comprehensive community needs assessment for the community served. (b)(1) The community needs assessment may be coordinated utilizing assessments c…

20 CAR § 505-406. Community action plan. Prior approval for any changes to the scope or objectives of the community action plan must be obtained prior to the calendar quarter of the proposed change.

20 CAR § 505-501. Allowable costs generally. (a) Community Services Block Grant allowable costs are those that support services and activities which are targeted to the low-income population in order to alleviate poverty and to promote self-sufficiency for those individuals and f…

20 CAR § 505-502. Administrative costs. (a)(1) Administrative costs include administering and managing central staff and centralized functions of the agency and prorated costs associated with the entities' audit. (2) Administrative costs also include expenditures for support for …