Arkansas Administrative Code

12 CAR § 51-504. Population accountability. The facility has a system to physically count juveniles that includes strict accountability for juveniles assigned to work and educational release, furloughs, and other approved, temporary absences.

12 CAR § 51-505. Daily logs. Written policies and procedures require that supervisory staff maintain a permanent log and prepare shift reports that record routine and emergency situations.

12 CAR § 51-506. Security device maintenance. (a) Written policies and procedures provide for weekly inspection and maintenance of security devices. (b) Corrective action is initiated when necessary.

12 CAR § 51-507. Weapons control. (a) No weapons are permitted in the secure section of the facility except in emergency situations. (b) Secure weapons lockers will be provided within the facility for storage of weapons as defined in the facility’s policy.

12 CAR § 51-508. Equipment control. Written policies and procedures govern the control and use of: (1) Keys; (2) Tools; (3) Medical equipment; and (4) Culinary equipment.

12 CAR § 51-509. Shift assignments. (a) There are written operational shift assignments that state the duties and responsibilities for each assigned position in the facility. (b) These shift assignments are reviewed at least annually and updated as necessary.

12 CAR § 51-510. Unlawful flight. (a) There are written procedures for handling: (1) Escapes; (2) Runaways; and (3) Unauthorized absences. (b) These are reviewed at least annually and updated as necessary.

12 CAR § 51-511. Emergency procedures. (a) There are written plans that specify procedures, including evacuation route or routes from or within facility, staff in charge, and areas of responsibility which must be followed in emergency situations, e.g., natural disasters including…

12 CAR § 51-512. Restraints/use of force. (a) Written policies and procedures provide that instruments of restraint are never applied as a method of punishment and are applied only with the approval of the facility administrator or designee. (b) Written policies and procedures li…

12 CAR § 51-513. Vehicle security. Written policies and procedures govern safety and security precautions pertaining to facility and staff vehicles.

12 CAR § 51-514. Policies governing transportation. Written policies and procedures govern the emergency and nonemergency transportation of juveniles outside the facility and from one jurisdiction to another.

12 CAR § 51-515. Security checks. (a) For those juveniles who have known mental or behavioral problems, detention personnel shall check at five-minute intervals and a check shall be documented. (b) All other juveniles will be checked at fifteen-minute intervals.

12 CAR § 51-516. Juvenile authority prohibited under all circumstances. No juvenile shall: (1) Exercise any authority over other juveniles; (2) Be given access to records of other juveniles; or (3) Be permitted to have access to, or use of, keys that control facility security.…

12 CAR § 51-517. Search procedures. Searches are conducted in these circumstances only: (1)(A) A juvenile may be required to surrender his or her clothing, undergo an anal or genital bodily cavity search, and submit to a search only if there is probable cause to believe he or she…

12 CAR § 51-601. Hiring requirements. The facility has written policies and procedures that describe: (1) That the facility is in compliance with Titles VI and VII of the Civil Rights Act of 1964 and operates, manages, and delivers services without regard to: (A) Age; (B) Religio…

12 CAR § 51-602. Acknowledging policies. (a) The facility shall provide a copy of personnel policies and procedures to all employees. (b) Each employee shall sign a statement acknowledging receipt of the policies and procedures and his or her responsibility for being aware of the…

12 CAR § 51-603. Annual review of policies. The facility administrator shall review the personnel policies at least annually and submit recommended changes to the parent agency or governing authority.

12 CAR § 51-701. Training requirements. Written policies and procedures provide that all training programs are presented by persons who are qualified in the areas in which they are conducting training.

12 CAR § 51-702. Training curriculum. The training curriculum/program is developed, evaluated, and updated based on an annual assessment that identifies current job-related training needs.

12 CAR § 51-703. In-service training. (a) Written policies and procedures provide that all new full-time employees receive juvenile orientation/training before being independently assigned to a particular job. (b) This orientation and training shall include at a minimum forty (40…

12 CAR § 51-704. Training received. Written policies and procedures will provide a method for acknowledging and giving credit for prior training received.

12 CAR § 51-705. Orientation for clerical support. Written policies and procedures provide that all clerical/support employees who have minimal contact with juveniles receive an orientation to the purpose, goals, policies, and procedures of the institution, as well as task orient…

12 CAR § 51-706. Training of part-time employees and volunteers. All part-time staff and volunteers working less than forty (40) hours per week receive training appropriate to their assignments.

12 CAR § 51-707. Compensation. Written policies and procedures provide for compensating eligible staff for additional time spent in training or for replacement personnel when training occurs on the job.

12 CAR § 51-801. Admission procedure. (a) No juvenile may be placed in secure detention in a jail, adult lockup, or other adult or juvenile detention facility except as authorized by the Arkansas Juvenile Code of 1989, Acts 1989, No. 273, §§ 12, 21, and 35. (b) Written procedures…

12 CAR § 51-802. Documentation of orientation. (a) Written policies and procedures shall provide that new juveniles receive an orientation in a manner and method which is understandable to the juvenile. (b) Completion of orientation is documented by a statement that is signed and…

12 CAR § 51-803. Admission telephone use. Written policies and procedures shall grant all juveniles the right to make a local or collect long distance telephone call to a family member, attorney, or other approved individual during the admissions process.

12 CAR § 51-901. Detention of runaways. (a) Written policies and procedures prohibit the placement in the facility of children who do not have delinquent or criminal charges filed against them except when they are runaways, living beyond a fifty-mile driving distance, or out-of-s…

12 CAR § 51-902. Detention hearing. (a) Written policies and procedures ensure that any juvenile placed in detention under the jurisdiction of juvenile court be brought before the court for a detention hearing as soon as possible but no later than seventy-two (72) hours after the…

13 CAR § 1-101. Purpose and scope. (a) Purpose. (1) Acts 1979, No. 489, of the Arkansas General Assembly created the Arkansas State Library and provided broader responsibilities than those of the Arkansas Library Commission. (2) Among the new obligations are those relating to fed…

13 CAR § 1-102. Definitions. As used in this part, the following terms below have the following meaning: (1) “Clearinghouse” means the State and Local Government Publications Clearinghouse, the Digital Services section of the Arkansas State Library charged with the distribution o…

13 CAR § 1-201. Designation. The Arkansas State Library was designated as a regional depository library by United States Senator Dale Bumpers, and Arkansas Code § 13-2-210 enables the Arkansas State Library to assume the role.

13 CAR § 1-202. Responsibilities. The Arkansas State Library shall adhere to the responsibilities of regional libraries listed in 44 U.S.C. §§ 1909 – 1916 and the Legal Requirements and Program Regulations of the Federal Depository Library Program issued by the Government Publish…

13 CAR § 1-301. Established at the Arkansas State Library. (a) Arkansas Code § 13-2-210 establishes the Arkansas State Library as the official depository of state and local documents. (b) The official collection was established July 1, 1980.

13 CAR § 1-302. Contracts. (a) The Arkansas State Library may enter into contracts or agreements with Mullins Library of the University of Arkansas or with the library of any other Arkansas state-supported institution of higher learning. (b) Through contract or agreement, the Ark…

13 CAR § 1-303. Collection. (a) Maintenance. (1) Materials submitted in accordance with 13 CAR § 1-504 shall constitute and be maintained as a separate Arkansas Documents collection at the Arkansas State Library. (2) Rules promulgated by state government and submitted to the Arka…

13 CAR § 1-304. Access. (a)(1) Any Arkansas state or local document held by the Arkansas State Library, or a duplication thereof, shall be available to any person. (2) In the case of a copyrighted work, the library will be governed by the fair use provisions of Title 17 of the Un…

13 CAR § 1-401. Relationship with state and local agencies. (a)(1) The State and Local Government Publications Clearinghouse shall maintain a network of liaisons representing each state agency or local government to facilitate communication between the Arkansas State Library and …

13 CAR § 1-402. Services to depository libraries. (a) Document shipments. (1) The State and Local Government Publications Clearinghouse shall send state and local publications received for distribution to depository libraries on a regular basis. (2) A shipping list shall be inclu…

13 CAR § 1-403. Inspections. (a) The State and Local Government Publications Clearinghouse staff shall make periodic inspections of all depository libraries to determine that this part and related guidelines are followed. (b) If an inspection shows that a library is not fulfillin…

13 CAR § 1-404. Training. (a) Depository libraries. (1) The Digital Services staff shall provide basic training to all designated personnel responsible for state documents in depository libraries. (2) Additional training or consultation shall be provided as needed. (b) Agency lia…

13 CAR § 1-501. Agency liaison. (a) Designation. (1)(A) Each agency director shall designate one (1) or more agency employees to serve as a liaison with the Arkansas State Library. (B) Changes in the designation of a liaison shall be communicated by the appropriate agency officia…

13 CAR § 1-502. Submission of agency publications. (a) The agency liaison shall ensure that the number of copies required by the Arkansas State Library are submitted, upon release by the agency, to this address: Digital ServicesArkansas State Library900 W. Capitol Ave., Suite 100…

13 CAR § 1-503. Standard depository requirement (SDR). (a) By submitting the SDR to the State and Local Government Publications Clearinghouse, an agency ensures that a copy of the publication is sent to each depository library and included in the official State Documents Deposito…

13 CAR § 1-504. Limited depository requirement (LDR). (a) When distribution of a publication is made only to full depositories, agencies should submit enough copies to fill the LDR. (b) The LDR is set at four (4) copies for the Arkansas State Library plus one (1) for each full de…

13 CAR § 1-505. Reduction of standard depository requirement. (a) Waivers. (1) When a documents liaison sees that a printing run is too small to fill the SDR without a financial hardship on the agency, the liaison may request a waiver from the State and Local Government Publicati…

13 CAR § 1-506. Queries. Agency liaisons are encouraged to consult with the State and Local Government Publications Clearinghouse over any time they are uncertain about the types and number of documents they are required to submit, or whether specific documents are exempt or othe…