Arkansas Administrative Code

15 CAR § 370-104. Grant periods — Application deadlines. (a) Beginning in fiscal year 2027, the application period will open annually in January of each year. (b) Grant recipients will be notified on or before May 1, with funding to be available July 1 for advertising purchased b…

15 CAR § 370-105. Application review and requirements. (a)(1) Applications will be reviewed by a committee appointed by the Director of the Tourism Division of the Department of Parks, Heritage, and Tourism to include, but not be limited to employees of the Tourism Division of th…

15 CAR § 370-106. Use of funds — Required statements for advertisements. (a) Funds must be used to buy advertising: (1) Magazine; (2) Newspaper; (3) Radio; (4) Television; (5) Online; (6) Posters; (7) Flyers; or (8) Billboards. (b) Purchase of supplies, clothing, or other items t…

15 CAR § 370-107. Grant fund disbursement. (a)(1) To disperse payment of grant, the Tourism Division of the Department of Parks, Heritage, and Tourism must digitally receive all required documentation no later than thirty (30) calendar days after the conclusion of the festival. (…

15 CAR § 371-101. Fiscal year matching funds deadlines. (a) At its June 1994 meeting, the State Parks, Recreation, and Travel Commission requested a monthly report, by region, on compliance with matching funds deadline requests. (b) May — Wednesday following third Friday. (1) Reg…

15 CAR § 371-102. Eligibility. (a)(1) To be eligible for matching funds, a regional tourist promotion agency shall first be incorporated as a nonprofit corporation under either the provisions of the Arkansas Nonprofit Corporation Act, Arkansas Code § 4-28-201 et seq., or the Arka…

15 CAR § 371-201. Goal. To enhance the timely communication of performance, marketing, and operational data from the regional tourism associations to the Tourism Division of the Department of Parks, Heritage, and Tourism for planning, analysis, and distribution to the regions in …

15 CAR § 371-202. Procedure — Monthly regional information. (a)(1) Once a month, regional associations will be asked to electronically forward the following information to the Tourism Division of the Department of Parks, Heritage, and Tourism. (2) This data must be received by th…

15 CAR § 371-203. General requests and deadlines. (a) At any time, the Tourism Division of the Department of Parks, Heritage, and Tourism may ask a regional tourist association for proof of its compliance with the Arkansas Nonprofit Corporation Act, Arkansas Code §§ 4-28-201 – 4-…

15 CAR § 371-204. Use of funds. It is the responsibility of the regional associations to ensure that the rules are followed for each project before submitting applications for funding.

15 CAR § 371-205. Region brochures. (a)(1) Brochures promoting and advertising the recreation and travel attractions of the region should be in full color. (2) A brochure will be considered by the Tourism Division of the Department of Parks, Heritage, and Tourism as an entire uni…

15 CAR § 371-206. Print and broadcast advertising. Print and broadcast advertising placed outside of the region will be eligible for matching funds.

15 CAR § 371-207. Performance-based incentive plan — Internet. (a)(1) Internet sites promoting and advertising the recreation and travel attractions of the region will be allowed. (2) The website will be considered by the Tourism Division of the Department of Parks, Heritage, and…

15 CAR § 371-208. In-region advertising media. (a) Advertising in out-of-region newspapers, magazines, television, radio, and other media that has a circulation or distribution into the State of Arkansas shall not be considered in-region advertising. (b) Advertising based in-regi…

15 CAR § 371-209. Outdoor media. (a) Each project will be considered individually by the Tourism Division of the Department of Parks, Heritage, and Tourism upon submission of proposed design and location prior to initiating the program. (b) Billboards need not have the statement,…

15 CAR § 371-210. Print and digital media kits. (a) Will contain photographs, news releases, videos, and other promotional materials designed to promote the entire region in either hard copy or digital format. (b) The project must be approved by the Tourism Division of the Depart…

15 CAR § 371-211. Travel research projects. (a) Will be designed to provide accurate data on travel patterns, volume, and expenditures. (b) All information shall be digitally furnished to the Tourism Division of the Department of Parks, Heritage, and Tourism for its use.…

15 CAR § 371-212. Membership fees. Membership fees in national and/or regional tourist organizations, such as the Arkansas Travel Council and Arkansas Tourism Development Foundation, will be eligible for matching funds.

15 CAR § 371-213. Videos/photography. Each project will be considered individually by the Tourism Division of the Department of Parks, Heritage, and Tourism upon digital submission.

15 CAR § 371-214. Travel/trade shows. (a) Regional tourist promotion agencies may choose to exhibit at any tourism-oriented travel/trade shows by contracting with a show producer. (b) Matching funds will be allowed for the following: (1) Booth and banner design and construction; …

15 CAR § 371-215. Festival/special event promotions. (a) Regional matching funds may be utilized for promotion and advertising of a festival or event by a regional tourist promotion association. (b) Festival and event promotion and advertising will be matched only if it is placed…

15 CAR § 371-216. Professional contracts. The customary fifteen percent (15%) advertising agency commission, artist, photographer, auditor, or other professional contracts such as those dealing with accountability, membership development, coordination, increased exposure, website…

15 CAR § 371-217. Membership recruitment materials. Any printed or digital (i.e., CD, DVD) membership recruitment materials, including brochures and postage, approved prior to production by the Tourism Division of the Department of Parks, Heritage, and Tourism.

15 CAR § 371-218. Inquiry response. (a) Postage for inquiry fulfillment, regional tourist association website hosting expenses, and telephone expenses will be allowed. (b) To qualify, a landline/cell phone must: (1) Be registered in the regional tourist association name; and (2) …

15 CAR § 371-219. In-room advertising. Each in-room advertising project (i.e., concierge books and hotel closed circuit informational videos) must be digitally submitted to the Tourism Division of the Department of Parks, Heritage, and Tourism prior to beginning the program.…

15 CAR § 371-220. Administrative expenses. (a) Administrative expenses such as net salary (amount after withholdings), stationery, office rent, or office supplies up to ten percent (10%) of the total matching funds available for each region will be allowed. (b) Digitally submitte…

15 CAR § 371-221. Other advertising and publicity projects. (a) All projects not listed in 15 CAR § 317-204, use of funds, shall be digitally submitted for consideration to the Tourism Division of the Department of Parks, Heritage, and Tourism in advance of the start of the indiv…

15 CAR § 371-222. Not eligible for matching funds. Not eligible for matching funds: (1) Any projects not approved in advance or not meeting the guidelines; (2) Meeting expenses; (3) Registration and other associated expenses incurred through attendance at the annual Governor's Co…

15 CAR § 371-223. How to proceed. (a) Each regional tourist promotion agency will elect or appoint an advertising committee, including at least one (1) member from each county in the region as long as there is an interested party from each county. (b)(1) The regional advertising …

15 CAR § 371-301. General overview. (a) It is the responsibility of the regional associations to ensure that the rules are followed for each project before submitting applications for funding. (b)(1) All invoices and contracts must list the regional tourist association as the pay…

15 CAR § 371-302. Request for Payment Form — Form RFP 1. (a) In order to process your request for payment, the date, name of the association, address, city, zip code, and counties that comprise your region must be filled in. (b)(1) Next, list the project or projects for which you…

15 CAR § 371-303. Invoices. (a)(1) Every Request for Payment Form (Form RFP 1) will be accompanied by a digital invoice or digital itemized statement. (2) This is required for a request to be processed. (3) Invoices vary greatly, but there is information contained on every invoic…

15 CAR § 371-304. Proof of payment. (a)(1) No request for payment is complete without a digital copy of: (A) A regional association's canceled check; (B) A bank debit report listing payee and amount; or (C) A cashier's check. (2) Regardless of which form of payment your region pr…

15 CAR § 371-305. Documented proof of performance. (a)(1) In most cases, documentation proving a project submitted for matching funds has been completed is as simple as a digital or photo copy of the: (A) Article; (B) Ad; (C) Brochure; or (D) Spot. (2) This documentation will acc…

15 CAR § 371-306. Newspaper. (a) When advertising in a newspaper, a digital copy is needed for documentation. (b) To be reimbursed, a digital copy is to be included from each publication in which the advertisement ran. (c)(1) A digital copy is a full page including the: (A) Publi…

15 CAR § 371-307. Magazine. (a) Documentation requirements for magazine advertising mirrors newspaper advertising. (b) The digital copy from the publication must include a copy of the region’s advertising with the publication name and date on the page. (c) If the advertisement di…

15 CAR § 371-308. Radio. (a) When advertising on radio, two (2) forms of documentation are necessary: (1) A digital copy of the script or CD/digital (or current format) copy of the advertisement; and (2)(A) An affidavit of performance. (B) This affidavit must: (i) Be notarized (n…

15 CAR § 371-309. Television. (a) When advertising on television, two (2) forms of documentation are necessary: (1) A script or video of the advertisement; and (2)(A) An affidavit of performance. (B) Again, this affidavit must: (i) Be notarized (notary seal and signature); and (i…

15 CAR § 371-310. Application for matching fund payment — Internet. (a) When advertising on the internet with banner ads or preroll video, three (3) digital forms of documentation are necessary: (1) A screenshot of the ad, banner ad, newsletter, or analytics as it appears on the …

15 CAR § 371-311. Warrants/reimbursement checks. Warrants/reimbursement checks shall only be released to the region unless otherwise specified in writing to the Tourism Division of the Department of Parks, Heritage, and Tourism.

15 CAR § 371-312. Project report. (a) The Project Report Form (Form RFP 2A or 2B): (1) Gives the Tourism Division of the Department of Parks, Heritage, and Tourism and the State Parks, Recreation, and Travel Commission an idea of: (A) What each region is attempting to achieve wit…

15 CAR § 50-101. Intent. (a) These bylaws supplement the Arkansas Forestry Commission's rules dated October 1, 1992, its enabling legislation, codified at Arkansas Code § 15-31-101 et seq., and other pertinent statutes. (b) The bylaws govern the conduct of the business of the com…

15 CAR § 50-102. Membership and structure. (a) Members and terms. (1) Arkansas Code § 15-31-102 provides that the Arkansas Forestry Commission shall have nine (9) members appointed by the Governor. (2) Members serve nine-year terms. (b) Officers. (1) Chair. (A) At the final regul…

15 CAR § 50-103. Committees. (a) General. (1)(A) Committees shall review issues and recommend action to be taken by the Arkansas Forestry Commission. (B) Committees are not empowered to act on behalf of the commission absent specific authorization. (2) A committee shall meet as n…

15 CAR § 50-104. Meetings of the Arkansas Forestry Commission. (a) Quorum. Arkansas Code § 15-31-103(e) provides that a quorum shall consist of not less than five (5) members present at any regular or special meeting. (b) Regular meetings. Arkansas Code § 15-31-103(d) provides th…

15 CAR § 50-105. Severance and amendment. (a) Severance. (1) The provisions of these bylaws are severable. (2) Any provision determined to be contrary to law shall be void and the remaining provisions will not be affected. (b) Amendment. The Arkansas Forestry Commission may amend…

15 CAR § 55-101. Eligibility for qualification. (a) Initial eligibility. Applicants may obtain qualification by satisfying the following requirements: (1) Attend the qualified prescribed burning training course provided by the Department of Agriculture, or the Arkansas State Game…