Florida Administrative Code

(1) Each agency shall exercise due diligence within its lawful powers to secure full payment of all accounts receivable. (2) Should any agency negotiate a proposed settlement agreement as to a delinquent account receivable prior to the date that the delinquent account receivable …

Rulemaking Authority 17.075(2), 17.14, 17.29 FS. Law Implemented 17.075(2), 17.076, 17.14 FS. History-New 7-30-87, Formerly 3A-22.001, Repealed 1-7-26.

(1) DEFINITIONS.-The following definitions apply to the Direct Deposit Program ("Program"): (a) "Account" means the checking or savings bank account at a Financial Institution that is identified on the Direct Deposit Authorization Form or in the Direct Deposit Request, to which t…

Rulemaking Authority 17.075(2), 17.14, 17.29 FS. Law Implemented 17.075(2), 17.076, 17.14, 17.29 FS. History-New 7-30-87, Amended 11-14-00, Formerly 3A-22.003, Amended 2-15-15, Repealed 1-7-26.

Rulemaking Authority 17.14, 17.29 FS. Law Implemented 216.271 FS. History-New 3-24-88, Formerly 3A-23.001, Repealed 8-8-23.

For purposes of this chapter, the following terms shall have the meaning indicated: (1) Revolving Fund. Revolving fund includes the following funds maintained outside the State Treasury: (a) Any fund, except an authorized clearing fund or other fund specifically provided by law, …

(1) Requests to establish or modify a revolving fund must be submitted in writing to the Department. Requests shall be sent to: Bureau of Financial Reporting Department of Financial Services 200 East Gaines Street Tallahassee, Florida 32399-0354 or newaccountcode@myfloridacfo.com…

Rulemaking Authority 17.14, 17.29 FS. Law Implemented 17.14, 17.29, 17.58, 17.65, 216.271 FS. History-New 3-24-88, Formerly 3A-23.004, Amended 9-20-17, Repealed 8-8-23.

Rulemaking Authority 17.14, 17.29 FS. Law Implemented 215.42, 216.271 FS. History-New 3-24-88, Amended 11-20-94, Formerly 3A-23.005, Amended 11-8-12, Repealed 8-8-23.

These rules shall apply whenever a vendor furnishes goods or services to an agency and whenever state officers and employees seek travel and other reimbursements. These rules shall apply whenever the receipt of invoice and the receipt, inspection and approval of the goods and ser…

For the purpose of this chapter, the following terms shall have the meaning indicated, unless the context of the rules indicates otherwise: (1) "Agency" means any department, office, board, commission or other unit of state government in the executive or judicial branches which i…

(1) The following information shall be clearly shown by proper documentation and furnished to the Department on each invoice: (a) The date of receipt of invoice by agency, determined pursuant to subsection 69I-24.002(15), F.A.C.; (b) The date that the goods or services were recei…

(1) In the event a warrant in payment of an invoice is not issued within 40 days after receipt of the invoice and receipt, approval and inspection of either the request for reimbursement or the goods or services, the agency shall be liable to the vendor, state officer or employee…

(1) The Department shall provide to each agency a semimonthly report of detail transactions not in compliance with the filing requirements of Section 215.422, F.S. Such report shall serve as notice to the agency of the Department's action taken with regard to the agency's request…

Rulemaking Authority 17.29, 215.422(8) FS. Law Implemented 215.422 FS. History-New 3-8-90, Formerly 3A-24.006, Repealed 8-8-23.

(1) The remittance advice portion of the warrant form will be used to inform the payee of factual data related to the purpose for which the warrant is being issued or other information. Any information to be included on the remittance advice is subject to the prior approval of th…

Rulemaking Authority 17.29 FS. Law Implemented 55.03, 215.422(3), 337.141, 687.01 FS. History-New 11-30-94, Formerly 3A-25.001, Repealed 4-9-19.

Rulemaking Authority 17.29 FS. Law Implemented 55.03, 215.422(3), 337.141, 687.01 FS. History-New 11-30-94, Amended 5-12-97, Formerly 3A-25.002, Repealed 4-9-19.

Rulemaking Authority 17.29 FS. Law Implemented 55.03, 215.422(3) FS. History-New 11-30-94, Formerly 3A-25.003, Amended 4-9-19, Repealed 6-3-21.

This Part sets forth the rules for the transmittal of State warrants. Rulemaking Authority 17.29 FS. Law Implemented 17.03 FS. History-New 4-22-83, Formerly 3A-31.401, 3A-26.001.

(1) Each agency shall furnish the Transmittal unit of the Bureau of Accounting, Division of Accounting and Auditing, a listing or letter containing the agency employees who are authorized to pick up warrants for the agency. (2) The Transmittal unit will issue to the agency Warran…

(1) The Bureau of Auditing is authorized to intercept warrants instead of releasing them to the requesting agency. (2) A Warrant Intercept Card is sent to the agency by the Bureau of Auditing whenever a warrant is intercepted. The Warrant Intercept Card will disclose the reason t…

(1) For the purposes of this rule chapter, the following definitions shall be used: (a) "Additional Services" means administrative and any other services associated with managing the Consolidated Equipment Financing Program. (b) "Agency" for purposes of this rule, means any eligi…

The maximum interest rate limitation specified in sections 287.063 and 287.064, F.S., does not apply when the payment obligation under a master equipment financing agreement is, or fractional interests in such payment obligations are, rated A or better, MIG3 or better and VMIG3 o…

Rulemaking Authority 17.29, 287.063(2)(b), 287.064(8) FS. Law Implemented 287.063, 287.064 FS. History-New 3-20-90, Amended 12-20-94, 5-29-95, Formerly 3A-3.003, Repealed 5-4-10.

(1) For the purposes of this rule, the following definitions shall be used: (a) "Agency", for purposes of this rule, means each department, agency, board and commission in the executive branch, and the judicial branch of Florida government. The legislative branch of Florida gover…

This Part sets forth the rules for the administration of the Bureau of State Payrolls of the Division of Accounting and Auditing of the State of Florida Department of Financial Services. Rulemaking Authority 17.28, 17.29 FS. Law Implemented 17.03, 17.04, 17.075, 17.08, 17.09, 17.…

Chapter 69I-31, F.A.C., applies directly to all State personnel administering a payroll and indirectly to all State employees receiving wages. Rulemaking Authority 17.28, 17.29 FS. Law Implemented 17.03, 17.04, 17.075, 17.08, 17.09, 17.14, 17.20, 17.27, 17.28 FS. History-New 4-22…

In construing this chapter, where the context will permit, the following terms shall have the meaning indicated: (1) "AGENCY" means "STATE AGENCY" or "AGENCY" as defined in Section 216.011, F.S., and also includes the Public Service Commission, the Judicial Branch and the Legisla…

(1) It is the responsibility of the Bureau of State Payrolls' management to perform any payroll related tasks assigned by the Chief Financial Officer in his capacity as chief fiscal officer for the State of Florida. (2) It is a policy of the Bureau to adhere to Federal Law, Flori…

Rulemaking Authority 17.14, 17.28, 17.29, 110.113 FS. Law Implemented 17.03, 17.04, 17.075, 17.08, 17.09, 17.14, 17.20, 17.27, 17.28, 110.116 FS. History-New 4-22-83, Amended 2-4-98, 12-26-01, Formerly 3A-31.108, Repealed 2-17-15.

(1) The Chief Financial Officer has the lawful authority to audit and settle all wage claims against the State. While a department may elect the Payroll by Exception or Noncalculated Payroll submission option, the Bureau reserves the right to examine all payroll data and resolve …

(1) The Chief Financial Officer is authorized to audit and resolve any wage claim against the State and issue salary warrants directing disbursement of monies from the State Treasury. (2) The Bureau may require that any document which supports a payroll related transaction be sen…

Rulemaking Authority 17.14, 17.29 FS. Law Implemented 17.14 FS. History-New 4-22-83, Amended 4-23-87, 1-25-96, 2-4-98, Formerly 3A-31.208, Repealed 8-8-23.

A warrant may not be delivered or otherwise made available to the payee before the date imprinted on the warrant. Rulemaking Authority 17.03, 17.29 FS. Law Implemented 17.03 FS. History-New 4-22-83, Amended 10-30-94, Formerly 3A-31.211.

Rulemaking Authority 17.03, 17.14, 17.29, 216.271(5) FS. Law Implemented 216.271 FS. History-New 4-22-83, Amended 1-25-96, 6-1-97, 2-4-98, 12-26-01, Formerly 3A-31.226, Repealed 8-8-23.

(1) A federal withholding tax is deducted from the employee's taxable wages each pay period in compliance with federal law. The Chief Financial Officer is authorized to deduct and remit withholding tax to the federal government in the employee's name. (2) The amount of the withho…

(1) The Bureau maintains the Retirement Code Table. The Table contains each authorized retirement contribution code. The Bureau and the Department of Management Services, Division of Retirement, are responsible for assignment of a code to each type of retirement contribution in t…

Rulemaking Authority 17.14, 17.29 FS. Law Implemented 17.03, 17.29 FS. History-New 4-22-83, Amended 1-25-96, Formerly 3A-31.312, Repealed 8-8-23.

(1) Chapter 61, F.S., permits in certain circumstances a Writ of Garnishment or Income Deduction Order against the State for wages due a State employee. Whenever such Writ is received by an agency, the procedures outlined herein shall be followed. (2) If an agency receives or is …

From time to time the Department of Financial Services will establish miscellaneous deduction codes for the purpose of uniformly administering state-wide programs for charitable contributions, Internal Revenue Service requirements, collective bargaining agreements, and legally re…

Rulemaking Authority 17.29 FS. Law Implemented 77.0305 FS. History-New 2-19-95, Formerly 3A-31.801, Repealed 10-8-14.

(1) All court documents should be served in accordance with Section 48.111, F.S. Service of garnishment writs must be on the employing state agency. The Bureau of State Payrolls will not respond on behalf of an agency served. (2) Upon receipt of service of a garnishment applicabl…

(1) Upon receipt of the facsimile transmission copy of the garnishment applicable to a judgment from the employing agency, the Bureau will calculate disposable earnings based upon the judgment debtor's gross salary for the most recent pay period. The calculated amount of disposab…

Rulemaking Authority 17.29 FS. Law Implemented 17.03, 77.0305 FS. History-New 2-19-95, Amended 2-4-98, Formerly 3A-31.805, Repealed 4-23-17.

An employing agency that is holding a salary warrant prior to distribution to an employee and that is served with a garnishment on such employee, must return such warrant to the Bureau for cancellation and reissuance. Rulemaking Authority 17.29 FS. Law Implemented 17.075, 77.0305…

Rulemaking Authority 17.29 FS. Law Implemented 17.03, 77.0305 FS. History-New 2-19-95, Formerly 3A-31.807, Repealed 2-17-15.