Florida Administrative Code

(1) State awards expended by a recipient or subrecipient are subject to audit under section 215.97, F.S., the "Florida Single Audit Act." Procurement contracts used to buy goods and services from vendors are outside the scope of the Act. (2) Form DFS-A2-NS, Florida Single Audit A…

(1) State awarding agencies, in consultation with the Department, must evaluate their state projects for inclusion in the State Projects Compliance Supplement. The State Projects Compliance Supplement, Parts Three and Five (December 2014), hereby incorporated by reference in this…

(1) The independent auditor must use a risk-based approach to determine which state projects are major state projects. This risk-based approach must include consideration of the amount of state project expenditures and the inherent risk of the state project. The process as determ…

(1) The independent auditor's selection of state projects for audit must be based on an overall analysis and evaluation of the risk of noncompliance occurring which could be material to the state project. The auditor must, consistent with applicable governmental auditing standard…

If the state awarding agency determines that a nonstate entity has extremely limited or no required activities related to the administration of a state project, and only acts as a conduit of state financial assistance, then the state awarding agency will ensure the determination …

The rules in this chapter shall govern the submission of financial and other information required for the preparation of the Local Government Financial Report. Rulemaking Authority 17.29, 218.33(2) FS. Law Implemented 218.32(1)(b), 218.33(2), 17.14 FS. History-New 5-28-81, Amende…

(1) Pursuant to Section 218.33, F.S., the Department of Financial Services has authorized a uniform classification of accounts for use by local governmental entities. The aforementioned uniform classification of accounts, as organized under the Department's "Uniform Accounting Sy…

For the purposes of this chapter, the following terms shall have the meaning indicated: (1) "Constitutional officer" means any county fee officer or county officer required to file financial reports with his Board of County Commissioners or the Department pursuant to Chapter 116 …

(1) The Department shall annually provide notice of the beginning of the new annual financial reporting cycle through the Bureau of Local Government's ListServ mailing list. The government entities referenced in subsection (2), below, shall register on the Bureau's ListServ to re…

(1) The determination of the reporting entity and the component units included in the reporting entity shall be determined by the unit of local government in accordance with generally accepted accounting principles set forth in the Governmental Accounting and Financial Reporting …

Rulemaking Authority 17.29 FS. Law Implemented 768.73 FS. History-New 10-11-93, Formerly 3A-52.001, Repealed 3-13-13.

Rulemaking Authority 17.29 FS. Law Implemented 768.73 FS. History-New 10-11-93, Formerly 3A-52.002, Repealed 3-13-13.

Rulemaking Authority 17.29 FS. Law Implemented 768.73 FS. History-New 10-11-93, Formerly 3A-52.003, Repealed 3-13-13.

Rulemaking Authority 17.29 FS. Law Implemented 17.04, 17.0415, 17.20, 768.73 FS. History-New 10-11-93, Formerly 3A-52.004, Repealed 3-13-13.

Rulemaking Authority 17.29 FS. Law Implemented 768.73 FS. History-New 10-11-93, Formerly 3A-52.005, Repealed 3-13-13.

Rulemaking Authority 17.29 FS. Law Implemented 17.04, 768.73 FS. History-New 10-11-93, Formerly 3A-52.006, Repealed 3-13-13.

Rulemaking Authority 17.29 FS. Law Implemented 17.04, 768.73 FS. History-New 10-11-93, Formerly 3A-52.007, Repealed 3-13-13.

Rulemaking Authority 17.14, 17.29, 120.53(1), 218.33(2) FS. Law Implemented 129.01, 218.32, 218.33(2) FS. History-New 12-3-82, Formerly 3A-61.011, Amended 7-9-84, Formerly 3A-61.012, Amended 7-30-86, 1-30-89, 7-15-96, Formerly 3A-61.0012, Transferred to 69I-51.0012.

For the purpose of this chapter, the following terms shall have the meanings indicated: (1) "Department of Financial Services" means the Bureau of Local Government, Division of Accounting and Auditing, which is the organizational unit delegated responsibility for receiving Report…

Rulemaking Authority 17.29, 29.0085(3) FS. Law Implemented 29.008, 29.0085 FS. History-New 4-25-90, Amended 11-30-94, 1-7-98, Formerly 3A-69.002, Amended 8-31-10, Repealed 6-3-21.

(1) If the Chief Financial Officer determines that additional auditing procedures are necessary because (a) the county failed to submit timely its annual report; (b) discrepancies were noted by the independent certified public accountant; or (c) the county failed to file the cert…

Rulemaking Authority 17.29, 27.3455(8) FS. Law Implemented 27.3455 FS. History-New 4-25-90, Amended 11-30-94, 5-12-97, Formerly 3A-69.004, Repealed 8-31-10.

These rules govern the adjustment of the property records for unaccounted for property and the adjustment, settlement and recovery of accounts receivable of governmental units for only that property and accounts receivable which have been reported to the Department. Rulemaking Au…

As used in these rules, the following terms shall apply: (1) "Accounts receivable" means any claim for funds, moneys or other property which is required by generally accepted accounting principles, as defined by Statement On Auditing Standards No. 69 (January 1992) applicable to …

(1) Each governmental unit shall be responsible for maintaining proper records and controls over its property. (2) Upon unaccounted for property being reported to the Department, the Department will notify the governmental unit in writing and direct the governmental unit's attorn…

(1) Each governmental unit shall be responsible for securing full payment for all accounts receivable due to the governmental unit. (2) Upon accounts receivable being reported to the Department, the Department will notify the governmental unit in writing and direct the government…

If a governmental unit's attorney is unable to act, or is unsuccessful in efforts to collect accounts receivable or account for property which the governmental unit has requested approval of the Department to settle or adjust, the Department will review the circumstances and, if …

The following terms, as used in rule Chapter 69I-72, F.A.C., are defined as set forth below: (1) "Attractive Items" means tangible personal property used in operations that has a cost less than an established capitalization threshold and that requires special attention to ensure …

All tangible personal property with a value or cost of $5,000 or more and having a projected useful life of one year or more shall be recorded in the state's financial system as property for inventory purposes. Any hardback book with a value or cost of $25 or more and having a us…

(1) Maintenance of Property Records - Custodians shall maintain records of property in their custody that contain, at a minimum, the information required by this rule. (2) Individual Records Required for Each Property Item - Each item of property shall be accounted for in a separ…

(1) Marking of Property - Each property item shall be permanently marked with the identification number assigned to that item to establish its identity and ownership by the custodian holding title to the item. The marking shall visually display the property identification number …

(1) Method of Certification - Property within the meaning of these rules may be lawfully certified as surplus as provided in Section 273.05, F.S. (2) Required Information - The following information shall be recorded on the individual property record for each item lawfully certif…

(1) Physical Inventory Required - Each custodian shall ensure that a complete physical inventory of all property is taken at least once each fiscal year. Each custodian shall ensure that a complete physical inventory of all property under the control of the custodian or custodian…

For statewide financial reporting purposes, all tangible personal property with a value or cost of $5,000 or more and having a projected useful life of one year or more must be capitalized. Any hardback book with a value or cost of $25 or more and having a useful life of one year…

The following terms, as used in Rule Chapter 69I-73, F.A.C., are defined as set forth below: (1) "Attractive Items" means tangible personal property used in operations that has a cost less than an established capitalization threshold and that requires special attention to ensure …

All property with a value or cost of $5,000 or more and a projected useful life of 1 year or more shall be recorded in the local government's financial system as property for inventory purposes. For the purpose of this rule chapter, "cost" is used if the property is purchased and…

(1) Maintenance of Property Records - Governmental units shall maintain records of property in their custody that shall contain at a minimum, the information required by this rule. (2) Individual Records Required for Each Property Item - Each item of property shall be accounted f…

(1) Marking of Property - Each property item shall be permanently marked with the identification number assigned to that item to establish its identity and ownership by the governmental unit holding title to the item. The marking shall visually display the property identification…

(1) Methods of Disposition - Property within the meaning of these rules may be lawfully disposed of, as provided in sections 274.05, 274.06 and 274.07, F.S. Property of the governmental unit which is not accounted for during regular or special inventories shall be subject to the …

(1) Physical Inventory Required - Each governmental unit shall ensure a complete physical inventory of all property is taken annually and whenever there is a change of custodian or change of custodian's delegate. (2) Inventory Forms - The form used to record the physical inventor…

(1) The following definitions are applicable to this rule: (a) "Agency" means each department, agency, board, and commission in the executive branch, the judicial branch and the legislative branch of Florida government and includes the State University System. (b) "Suggestion" me…

(1) The civil remedy notice required by Section 624.155, F.S., shall be electronically submitted on Form DFS-10-363, "Civil Remedy Notice of Insurer Violation," (Effective 10-14-08), which is hereby adopted and incorporated by reference. The form shall be submitted to the Departm…

The notice of intent to initiate litigation required by Section 627.70152, F.S., shall be electronically submitted to the Department on Form DFS-I0-1600, Property Insurance Intent to Initiate Litigation Notice, (Effective 01/23), which is hereby incorporated by reference. The Pro…

(1) Purpose. This rule governs the treatment of nonpublic personal health information and nonpublic personal financial information about individuals by all licensees regulated pursuant to the Florida Insurance Code. In addition, the provisions of this rule chapter are applicable …

As used in these rules, unless the context requires otherwise: (1) "Affiliate" means a company that controls, is controlled by or is under common control with another company. (2)(a) "Clear and conspicuous" means that a notice is reasonably understandable and designed to call att…

(1) Initial notice requirement. A licensee shall provide a clear and conspicuous notice that accurately reflects its privacy policies and practices to: (a) Customer. An individual who becomes the licensee's customer, not later than when the licensee establishes a customer relatio…

(1)(a) General rule. A licensee shall provide a clear and conspicuous notice to customers that accurately reflects its privacy policies and practices not less than annually during the continuation of the customer relationship. Annually means at least once in any period of 12 cons…

(1) General rule. The initial, annual and revised privacy notices that a licensee provides under rules 69J-128.005, 69J-128.006 and 69J-128.009, F.A.C., shall include each of the following items of information, in addition to any other information the licensee wishes to provide, …

(1)(a) Form of opt out notice. If a licensee is required to provide an opt out notice under subsection 69J-128.011(1), F.A.C., it shall provide a clear and conspicuous notice to each of its consumers that accurately explains the right to opt out under that rule. The notice shall …

(1) General rule. Except as otherwise authorized in these rules, a licensee shall not, directly or through an affiliate, disclose any nonpublic personal financial information about a consumer to a nonaffiliated third party other than as described in the initial notice that the li…