RULES OF THE STATE PERSONNEL BOARD

(1) Establishment and Membership of the Board: Article IV, Section III, Paragraph I of the Constitution of the State of Georgia establishes a State Personnel Board. The Board provides direction by which the State's personnel policies are administered, and may be vested with such …

This Rule provides definitions to be used when applying the Rules of the State Personnel Board. Key terms that are used in only one Rule may be defined within that Rule, rather than below. (1) "Agency" and "Department" are used interchangeably to mean an Executive Branch employer…

(1) Introduction: The State is committed to providing equal employment opportunity for all individuals and ensuring that all individuals are treated in a fair and non-discriminatory manner throughout the employment process. This includes protection from discrimination, harassment…

(1) Introduction:A reduction in force is the separation from a job, furlough, or salary reduction of one (1) or more employees as the result of a shortage of work or funds, a change in organization or operations, or to otherwise support the financial health and viability of an ag…

(1) Introduction. All Rules adopted by the State Personnel Board must follow the guidelines outlined in this rule and must also comply with applicable federal, state, and local laws and regulations, including those that govern the use of federal funds received by an Agency. (2) A…

(1) Introduction:This Rule provides a framework to support effective hiring and compliance with applicable employment laws and state wide policies. Each agency is responsible for developing and maintaining its own procedures for recruitment and selection that adhere to the genera…

(1) Introduction. Employees may seek employment and engage in a variety of activities outside of their work for the State. However, such other employment activities may not conflict with an employee's State employment. Employees who desire to engage in other employment must notif…

(1) Introduction: (a) Employees engaging in political activity are responsible for complying with the provisions within this Rule, applicable laws, and their agency policy. Employees who are uncertain whether political activity is permissible are expected to seek guidance from th…

(1) Introduction:The proper maintenance of employee records is an important component of agency administration. Well-maintained employment files assist agencies in making sound employment decisions and help to ensure that agencies comply with recordkeeping and reporting obligatio…

(1) Introduction: Under state law, the Department of Administrative Services (DOAS) is required to define job classes, establish associated minimum qualifications, and assign classes to appropriate pay ranges. This Rule sets forth the procedures by which the statewide classificat…

(1) Introduction: Under state law, the Department of Administrative Services (DOAS) is required to establish and maintain a statewide system of pay ranges for all job classes, assign classes to appropriate pay ranges, and develop compensation rules and policies. The Rule sets for…

(1) Terms and Definitions. For the purposes of this Rule, the following terms and definitions apply in addition to those in 478-1-.02 (Terms and Definitions): (a) "Standard hours" in a pay period means the number of hours worked times the number of days worked based on an eight h…

(1) Introduction. The State authorizes use of the incentive compensation and awards, as outlined in this Rule, to support the recruitment and retention of qualified talent. Each agency may adopt specific incentive policies, procedures, or plans to implement incentive compensation…

(1) Introduction: The State has implemented a performance management program through which agency supervisors and managers set performance expectations, conduct interim performance reviews, and annually evaluate and rate the work performed by employees. Performance management can…

(1) Promotions. A promotion is the advancement of an employee to a job on a higher pay grade. An agency may fill a vacancy by promoting an employee determined to be qualified for the higher job. (2) Demotions. A demotion is the movement of an employee to a job on a lower pay grad…

(1) Introduction: The State recognizes value in providing a reasonable amount of time off to assist employees with balancing work and personal needs. To be a responsible steward of public funds, however, the State must account for any pay provided to employees for time not worked…

(1) Introduction:Agencies may establish a leave donation program to enable eligible employees to voluntarily donate accrued leave to other eligible employees of the same agency who have exhausted all paid leave. This Rule provides parameters for an agency's policy on leave donati…

(1) Introduction. The State affords some degree of preference to veterans in certain employment decisions. Recognizing their sacrifice, the State seeks to prevent veterans pursuing State employment from being disadvantaged by time spent in military service. Veterans' preference r…

(1) General Leave Provisions. For the purposes of this Rule, the following terms and definitions apply in addition to those in 478-1-.02 (Terms and Definitions): (a) "Ordered military duty" includes any military duty performed in the service of the State or of the United States p…

(1) Introduction: The State is committed to creating and maintaining a positive work environment in which employees are treated with professionalism, civility and respect. When workplace issues arise due to problems, misunderstandings, or frustrations, it is the State's intent to…

(1) Introduction: The General Assembly found that unlawful drug activity is a serious threat to the public health, safety, and welfare and declared that the public workforce must be free of any person who would knowingly engage in such activity. The State is committed to maintain…

(1) Introduction. Employees are encouraged to submit suggestions for improving operations and efficiency through the Employee Suggestion Program (ESP) to assist the State fulfilling its commitment to serving the public effectively. Eligible employees whose suggestions are adopted…

(1) Introduction. Family and Medical Leave is a benefit and entitlement intended to assist eligible employees with balancing work/life demands by providing job-protected time off from work for qualifying reasons. State agencies shall administer Family and Medical Leave in accorda…

(1) General Provisions. (a) Working test is a probationary period of employment for a classified employee during which the employee must demonstrate to the satisfaction of the Appointing Authority the knowledge, ability, aptitude, and other necessary qualities to perform satisfac…

(1) Introduction. Adverse action is defined as a disciplinary action taken by an Appointing Authority which results in the suspension without pay, demotion, reduction in salary, or dismissal of a classified employee. It does not include action resulting from Reduction in Force, i…

(1) Introduction. Classified employees may appeal certain employment actions and conditions to the State Personnel Board as outlined in this Rule. In addition to establishing the provisions for appeal, this Rule also sets uniform procedures for hearings conducted by the State Per…

(1) Introduction. Actions in this Rule are deemed to be voluntary separations. When taking such action, the Appointing Authority will give written notice of the action to the employee, including a statement that the employee may appeal the separation within the time period specif…

State agencies may use an Employee Assistance Program (EAP) to assist their staff with addressing concerns that can negatively affect the workplace. An EAP can be used as both a management tool and employee benefit to build and maintain a quality workforce. Participation in an EA…

(1) Introduction: This temporary State Personnel Board Rule shall be read in conjunction with the provisions of State Personnel Board Rule 478-1-.23, Family and Medical Leave, (Rule 23) and State Personnel Board Rule 478-1-.16, Absence from Work, (Rule 16) and shall provide for c…