Illinois Administrative Code

Section 1375.110 Petition for Adoption, Amendment or Repeal of a Department Rule a) Any interested or affected person or agency may petition the Department requesting the adoption, amendment, or repeal of a Department rule. Such petitions shall be submitted in writing to the Depa…

Section 1375.200 The Adjutant General The Adjutant General is the direct representative of the Governor of Illinois (Commander-in-Chief, Illinois National Guard) and is responsible for planning, coordinating, supervising, and executing all aspects of training, administration, log…

Section 1375.210 Assistant Adjutant General – Army The Assistant Adjutant General – Army supervises all Army operations and activities of the Illinois National Guard, coordinates with the United States Property and Fiscal Office, and supervises aviation operations and training th…

Section 1375.220 Assistant Adjutant General – Air The Assistant Adjutant General – Air advises the Adjutant General on all matters relating to the Illinois Air National Guard, develops programs and supervises their implementation, maintains liaison with Army National Guard direct…

Section 1375.230 Command Sergeant Major The Command Sergeant Major provides advice and makes recommendations to the commander and staff on all matters pertaining to enlisted personnel and their families. Included in these matters are the performance, conduct, appearance, care, pe…

Section 1375.240 Directorate of Information Management The Directorate of Information Management (DOIM) is the principal information management advisor and authoritative expert on automation and communications. The DOIM is responsible for staff supervision of installation informa…

Section 1375.250 Directorate of Logistics The Directorate of Logistics provides staff supervision of Command Logistical (supply/service, movements, and maintenance) functions in the state, conducts staff visits, insures the proper functioning of logistic programs, and plans and e…

Section 1375.260 Directorate of Army Aviation The Directorate of Army Aviation exercises staff and direct supervision of technicians engaged in Army aviation training and maintenance. The Directorate also formulates policy, directs and administers the aviation program, and serves…

Section 1375.270 Directorate of Facilities and Engineering The Directorate of Facilities and Engineering is responsible for all actions pertaining to Illinois National Guard facilities, State property and real estate, and is the staff engineer for The Adjutant General. The Direct…

Section 1375.280 Directorate of Maintenance The Directorate of Maintenance establishes and operates a statewide maintenance program for surface equipment and insures that such equipment is maintained in accordance with appropriate regulations. The Directorate provides operational…

Section 1375.290 Directorate of Army Personnel and Administration The Directorate of Army Personnel and Administration establishes policies and procedures relating to all military personnel and administrative matters and insures accomplishment of all such tasks required by the St…

Section 1375.300 Directorate of Plans, Operations, Training and Military Support The Directorate of Plans, Operations, Training and Military Support advises and assists the Adjutant General and Illinois Army National Guard (IL ARNG) units in matters of security, intelligence, tra…

Section 1375.310 Special Staff: Chaplain, Surgeon, Public Affairs Office and Human Relations/Equal Employment Opportunity Special Staff Officers assist the Adjutant General in professional, technical and other functional areas. The Chaplain manages programs designed to provide re…

Section 1375.320 Chief of Staff The Chief of Staff is the principal assistant to the Assistant Adjutant General – Army in all matters relating to the Army National Guard. He directly supervises/controls the Directorates and Special Staff from the State Headquarters.

Section 1375.330 United States Property and Fiscal Office The United States Property and Fiscal Office (USPFO) receives and accounts for all funds and property of the United States in the possession of the National Guard of the State of Illinois. He insures that federal funds and…

Section 1375.340 Executive Support Branch: Administrative Services, Comptroller Section and State Personnel Section The Administrative Services Section provides the Legislative Liaison for the Adjutant General, maintains the central file of publications and correspondence, and pr…

Section 1375.350 Personal Staff: Inspector General, Judge Advocate General, Senior Army Advisor and Support Personnel Management Officer The Personal Staff Officers work under the direct supervision of the Adjutant General. The Inspector General keeps the Adjutant General advised…

Section 1375.360 The Commander and Deputy Commander of the Illinois Air National Guard The Commander and Deputy Commander are the senior staff acting in behalf of the Adjutant General and are responsible for command, control, and supervision of all Air National Guard units within…

Section 1375.370 The Executive Support Section of the Illinois Air National Guard The Executive Support section provides general administrative and executive services, coordinates public affairs activities, monitors administrative performance, and assures completeness of inspecti…

Section 1375.380 The Senior Enlisted Advisor of the Illinois Air National Guard The Senior Enlisted Advisor reviews enlisted promotion, retention, and assignment policies, conducts counseling and interview sessions through a field visitation program, identifies issues or problems…

Section 1375.390 The Operations Section of the Illinois Air National Guard The Operations section evaluates operational readiness of units and personnel. This section provides disaster preparedness guidance and monitors plans/programs and communications functions. This section al…

Section 1375.400 The Personnel Section of the Illinois Air National Guard The Personnel section develops promotion, retention, and separation policies for all members of the Illinois Air National Guard, and monitors and implements social actions, recruiting, training, and personn…

Section 1375.410 The Resources Section of the Illinois Air National Guard The Resources section evaluates the effectiveness of and supervises logistical and maintenance programs as well as comptroller and budgetary matters. This section also monitors the supply and contracting op…

Section 1375.420 The Chaplain of the Illinois Air National Guard The Chaplain provides guidance to subordinate units and manages religious programs.

Section 1375.430 The Staff Judge Advocate of the Illinois Air National Guard The Staff Judge Advocate reviews command actions to ensure they are consistent with statutes and regulations. The Staff Judge Advocate also monitors claims activity and provides legal opinions and advice…

Section 1375.440 The Surgeon of the Illinois Air National Guard The Surgeon reviews clinical programs, participates in flight physical examination evaluations, reviews medical training and performance, and oversees programs relating to the health of Air National Guard members.

Section 1375.APPENDIX A Organizational Chart THE ADJUTANT GENERAL OF ILLINOIS ORGANIZATIONAL CHART

Section 1376.100 Summary and Purpose a) This Part states the policy of the Department of Military Affairs (Agency) for making its records available for reasonable public inspection while, at the same time, protecting legitimate interests in confidentiality. b) This Part: 1) Estab…

Section 1376.105 Definitions Terms not defined in this Section shall have the same meaning as in the Freedom of Information Act [5 ILCS 140]. The following definitions are applicable for purposes of this Part: "Act" means the Military Code of Illinois [20 ILCS 1805]. "Agency" mea…

Section 1376.200 Records that Will Be Disclosed Upon request meeting the requirements of this Part, the Agency shall disclose to the requester all records requested except that it shall not disclose certain records as provided in Section 1376.205 or 1376.210. Records covered unde…

Section 1376.205 Records that Will Be Withheld from Disclosure a) For exemptions from FOIA that are stated in FOIA, see Section 7(1) of FOIA. b) A record that is not in the possession of the Agency but is in the possession of a party with whom the Agency has contracted to perform…

Section 1376.210 Statutory Exemptions For exemptions from FOIA that are stated in other statutes, see Section 7.5 of FOIA. SUBPART C: PROCEDURES FOR REQUESTING RECORDS FROM THE AGENCY

Section 1376.300 Submittal of Requests for Records a) Any request for public records should be submitted in writing to the FOI Officer at the Agency. b) The Agency has one FOI Officer, located at Camp Lincoln. c) Contact information for the FOI Officer can be found online at www.…

Section 1376.305 Information To Be Provided in Requests for Records A request for records should include: a) The complete name, mailing address and telephone number of the requester; b) As specific a description as possible of the records sought. Requests that the Agency consider…

Section 1376.310 Requests for Records for Commercial Purposes a) It is a violation of FOIA for a person to knowingly obtain a record for a commercial purpose without disclosing that it is for a commercial purpose if requested to do so by the Agency. (Section 3.1(c) of FOIA) b) Th…

Section 1376.315 Records Maintained Online a) Notwithstanding any provision of FOIA to the contrary, a public body is not required to copy a public record that is published on the public body's website. The public body shall notify the requester that the public record is availabl…

Section 1376.400 Timeline for Agency Response a) Except as stated in subsection (b) or (c), the Agency will respond to any written request for records within 5 business days after its receipt of the request. Failure to comply with a written request, extend the time for response, …

Section 1376.405 Requests for Records that the Agency Considers Unduly Burdensome a) The Agency will fulfill requests calling for all records falling within a category unless compliance with the request would unduly burden the Agency, there is no way to narrow the request, and th…

Section 1376.410 Recurrent Requesters a) Notwithstanding any provision of this Part to the contrary, the Agency will respond to a request from a recurrent requester, as defined in Section 1376.105, within 21 business days after receipt. The response shall: 1) provide to the reque…

Section 1376.415 Requests for Records that Require Electronic Retrieval a) A request for records that requires electronic retrieval will be treated the same as any other request for records, with the same timeline and extensions as allowed for other records. b) The Agency will re…

Section 1376.420 Denials of Requests for Records a) The Agency will deny requests for records when: 1) Compliance with the request would unduly burden the Agency, as determined pursuant to Section 1376.405, and the requester has not reduced the request to manageable proportions; …

Section 1376.425 Requests for Review of Denials − Public Access Counselor a) A person whose request to inspect or copy a record is denied by the Agency may file a request for review with the Public Access Counselor established in the Office of the Attorney General not later than …

Section 1376.430 Circuit Court Review A requester also has the right to file suit for injunctive or declaratory relief in the Circuit Court for Sangamon County or for the county in which the requester resides, in accordance with the procedures set forth in Section 11 of FOIA.

Section 1376.435 Administrative Review A binding opinion issued by the Attorney General shall be considered a final decision of an administrative agency, for purposes of administrative review under the Administrative Review Law [735 ILCS 5/Art. III]. An action for administrative …

Section 1376.500 Inspection and Copying of Records a) The Agency may make available records for personal inspection at the Agency's headquarters located at Camp Lincoln in Springfield, or at another location agreed to by both the Agency and the requester. No original record shall…

Section 1376.505 Fees for Records a) In accordance with Section 1376.510, unless a fee is otherwise fixed by statute, the Agency will provide copies of records and certifications of records in accordance with the fee schedule set forth in Appendix A. b) In calculating its actual …

Section 1376.510 Reduction and Waiver of Fees a) Fees may be reduced or waived by the Agency if the requester states the specific purpose for the request and indicates that a waiver or reduction of the fee is in the public interest. In making this determination, the Agency will c…