Illinois Administrative Code

Section 330.15 Computation of Vacation Days For purpose of this Part, vacation days eligible for lump sum payment shall be computed by determining the number of days, or fractions thereof, earned by the employee during the qualifying period and subtracting any days taken or forfe…

Section 330.3 Entitlement Upon termination of employment from State service an employee, or the employee's estate, is entitled to lump sum payment for accrued vacation and overtime and for accrued sick leave days earned between January 1, 1984 and December 31, 1997. (Source: Amen…

Section 330.30 Computation of Daily Salary Rate The daily salary rate for any vacation, overtime or sick leave eligible for lump sum payment pursuant to this Part shall be determined by converting the base salary or wage to an annual amount and dividing the result by the number o…

Section 330.5 Computation of Overtime Days For purpose of this Part, overtime days eligible for lump sum payment shall be computed by determining the number of days, or fractions thereof, of overtime earned by the employee during the qualifying period and subtracting any days tak…

Section 330.50 Interpretation and Application of this Part The Director of Central Management Services shall determine the proper interpretation and application of this Part. Such interpretation and application shall not impede the authority of an entity subject to these rules to…

Section 331.1 Definitions For purposes of this Part, the following terms shall have the meaning given below unless the context clearly requires otherwise: "Chief Officer": The appointed or elected head of any constitutional office, department, agency, board or commission separate…

Section 331.10 Application Any claim for back wages shall be made to the Department on a form it shall provide. A xerographic or computer-generated form shall be acceptable. Such claim shall be filed with the Department by the employee, the employee's certified collective bargain…

Section 331.100 Interpretation and Application of this Part The Director shall determine the proper interpretation and application of this Part. Such interpretation and application shall not impede the authority of any entity subject to these rules to administer wage and salary p…

Section 331.20 Timeliness Any claim for back wages shall be received in the Department not later than 365 days after the occurrence of the action provided in Section 331.7 giving rise to or creating the authorization for the claim, except that any claim pending before another for…

Section 331.30 Mitigation Any claim for back wages shall be reduced by the operating agency by the amount of money the employee received as wages, unemployment benefits or public assistance from any source during the period claimed for back wages.

Section 331.35 Withholding Any claim payment made by the Director shall be subject to all wage withholding provisions.

Section 331.40 Claim Approval The Director shall obtain written certification by the chief officer of the employing agency that: the claim is valid; the amount claimed is proper and mitigated under Section 331.30 if appropriate; and the fiscal year and its lapse period for the pe…

Section 331.45 Claim Disposition The Director shall dispose of each claim by: a) authorizing payment; b) notifying employee of amount payable as determined by the operating agency if different from the amount claimed; or, c) dismissing the claim without payment.

Section 331.46 Notice of Dismissal In event the Director dismisses a claim for failure to meet the requirements of Section 331.40 or 331.48, the Director shall notify the claimant by certified mail, return receipt requested, of the dismissal and the basis for such dismissal withi…

Section 331.48 Duplicate Claims The Director shall not authorize payment for any claim which duplicates a prior claim or payment made by any other jurisdiction. If an employee seeks payment from any other jurisdiction during the pendency of a claim in the Department, the Director…

Section 331.5 Entitlement Any employee of the State of Illinois who has reason to believe that he or she is owed back wages from a prior fiscal year is entitled to file a claim for such back wages with the Director of Central Management Services. For purposes of this Section, ent…

Section 331.50 Limit of Liability The Director shall not pay more than $150,000 to any claimant for any single claim in one fiscal year nor more than $150,000 in aggregate to any individual claimant in a fiscal year.

Section 331.60 Funding In event valid claims in any fiscal year exceed the amount appropriated for that year, the Department shall continue to receive claims, holding them until funds are available for such payments. The Director shall notify each claimant of the lack of funds an…

Section 331.7 Basis for Back Wage Claim Any claim for back wages shall be based on one or more of the following final settlements or judgments: a) a grievance decision at any step, including arbitration; b) a decision, direction or finding by any administrative tribunal; c) a fin…

Section 331.70 Payment The Director shall forward by regular mail the warrant drawn in payment of a claim to the claimant in care of the claimant's representative, if any, or to the claimant. The claimant shall be responsible for providing the Department with her or his correct a…

Section 331.80 Waiver The Director shall apprise a claimant of the amount determined by the operating agency to be appropriate for a claim if different than the amount claimed. The employee shall be provided an opportunity to waive the amount originally claimed in favor of the am…

Section 331.90 Appeal An employee who does not accept disposition of a claim by the Department is entitled to file such claim in the Court of Claims. Such disposition is not grievable nor appealable. Disposition by the Director does not constitute a final administrative decision …

Section 332.1 Purpose This Part governs the operation of plans allowing time off with pay for State employees who donate an organ, bone marrow, blood, or blood platelets. This Part does not apply to time off taken for the purpose of preliminary compatibility testing and/or screen…

Section 332.2 Definitions "Agency" means any branch, department, board, committee, or commission of State government, but does not include units of local government, school districts, or boards of election commissioners. "Participating employee" means a permanent full-time or par…

Section 332.3 Organ Donor a) On request, a participating employee may be entitled to Organ Donor Leave with pay. An employee may use: 1) up to 30 days of Organ Donor Leave in any 12-month period to serve as a bone marrow donor; or 2) up to 30 days of Organ Donor Leave in any 12-m…

Section 332.4 Blood Donor a) On request, a participating employee may be entitled to use: 1) up to one hour or more to donate or attempt to donate blood every 56 days, and 2) up to 2 hours or more to donate or attempt to donate blood platelets in accordance with appropriate medic…

Section 332.5 Impact on Accumulated Benefit Time An employee will not be required to use accumulated sick or vacation leave benefit time before becoming eligible for any provision mentioned in this Part.

Section 410.10 Legal Requirement This Position Classification Plan has been prepared in accordance with the provisions of Public Act 80-13 (Secretary of State Merit Employment Code) (Ill. Rev. Stat. 1983, ch. 124, pars. 101 et seq.).

Section 410.100 Allocation Appeal If, after reconsideration as provided in this Part, an employee is still in disagreement with the decision of the Director of Personnel upon the allocation of his/her position, he/she shall have the right to appeal to the Merit Commission as prov…

Section 410.110 Commission Approval The Department of Personnel shall submit to the Merit Commission for its approval this Position Classification Plan, all class specifications, and any revisions or abolitions thereof as required by Section 8c of the Secretary of State Merit Emp…

Section 410.120 Effective Date The effective date of this Position Classification Plan shall be upon approval of the Merit Commission.

Section 410.20 Statement of Policy The principle of this plan is to provide a position classification system for positions subject to Jurisdiction A of the Secretary of State Merit Employment Code based upon similarity of duties performed, responsibilities assigned, similarity of…

Section 410.30 Coverage This Position Classification Plan shall have jurisdiction over all classes and positions which are not exempted by Section 5b of the Secretary of State Merit Employment Code and legislative action except as modified by rules adopted pursuant to Section 10 …

Section 410.40 Salary and Wage Relationships Salary ranges, salary rates and rates of pay for all positions and classes subject to this Position Classification Plan shall be as provided for in the Pay Plan of the office of the Secretary of State. Such salary and wage ranges and r…

Section 410.50 Class Specifications The Department of Personnel shall maintain written specifications for each class established under this Position Classification Plan. Specifications shall include the class title, distinguishing features of the class, illustrative duties and re…

Section 410.60 Use of Class Titles The title of each established class shall be the official title of every position allocated to the class. This title or an officially designated code number shall be used on all payrolls and other personnel records and transactions.

Section 410.70 Allocation of New Positions The Director of Personnel shall allocate all positions to classes upon receipt of the necessary statements of duties, responsibilities and requirements of such positions from the head of an operating organizational entity within the Offi…

Section 410.80 Allocation Change of Existing Positions The Director of Personnel shall change the allocation of existing positions when sufficient changes occur in duties, responsibilities, requirements or other appropriate criteria as established by the Director of Personnel of …

Section 410.85 Reclassification of Existing Positions The Director of Personnel shall reclassify existing positions as a result of the abolishment of old class titles and the establishment of new class titles where the duties, responsibilities and requirements of affected positio…

Section 410.90 Allocation Reconsideration Upon written request of an employee whose position is affected by allocation action, the Director of Personnel shall reconsider the allocation as provided in 80 Ill. Adm. Code 420.120.

Section 510.10 Statement of Purpose a) Pursuant to the authority granted the Comptroller in Section 36 of "An Act in relation to State finance", approved June 10, 1919, (Ill. Rev. Stat., 1979, ch. 127, par. 167.04), these rules are promulgated to set forth procedures to be follow…

Section 510.20 Calculating Gross Wages Subject to Social Security Withholding a) Effective January 1, 1982, Departments need not separately report sick pay for personal illness or accidental disability. By the terms of Public Law 97-123, sick pay paid after January 1, 1982, durin…

Section 510.30 Record Retention Each department shall maintain accurate employee attendance records distinguishing sick pay benefit payments for personal illness or accidental disability from sick pay payments for other legitimate purposes for sick pay payments made in calendar y…

Section 640.110 Public Records Except as otherwise provided in this Part, all records of the Department of Personnel in the Office of the Treasurer (Department) including eligible lists shall be public records and shall be available for inspection on written request to the Direct…

Section 640.120 Time and Manner of Inspection a) The records of the Department shall be available for inspection during regularly scheduled hours of work. Such records may be inspected only in the presence of an authorized employee of the Department. b) In the event the working c…

Section 640.130 Employee Roster Files The Director shall establish and maintain personnel files for employees subject to the State Treasurer Employment Code (Code) (Ill. Rev. Stat. 1989, ch. 130, pars. 101 et seq.), pursuant to Section 6(c) of the Code, showing the name, sex, cou…

Section 640.140 Confidential Records The following records of the Department of Personnel shall be confidential and not available to public inspection: a) Personnel history of employee. The employee or authorized agent may inspect the employee's personnel history and personnel fi…

Section 640.150 Attendance Records Each operating department shall maintain accurate, daily attendance records.

Section 640.160 Notification of Absence An employee shall, whenever possible, provide advance notice of absence from work. Absence of an employee for five (5) consecutive days without reporting to the department may be cause for discharge.

Section 640.170 Review of Attendance Records An employee shall have the right to review his/her attendance record on file in his/her operating department or the Department of Personnel.