Illinois Administrative Code

Section 3000.100 Adoption and Filing The Procurement Policy Board will follow the rulemaking procedure established by the Illinois Administrative Procedure Act [5 ILCS 100] in the adoption and filing of its rules.

Section 3000.110 Development of Rules Rules of the Procurement Policy Board are developed by the Board members or by the Board staff under the specific direction of the Board.

Section 3000.120 Consideration by Board Draft rules or amendments to rules are placed on the Board agenda for consideration by the Board. At the hearing, the Board votes on whether or not to formally propose the rules by publication in the Illinois Register. The Board may make an…

Section 3000.130 Public Comments All public or agency comments submitted on proposed Board rules are presented to the Board for consideration. The staff of the Board may recommend changes in the proposed rules based on comments received.

Section 3000.140 Special Hearing The Board may hold a special hearing for the purpose of receiving comments on the proposed rules, and may appoint a member of the staff to serve as a hearing officer to conduct such a hearing. Views presented at such a hearing will be presented to…

Section 3000.150 Adoption Following expiration of the required 45 day notice period, the Board places the proposed rules on its agenda for consideration of any recommended changes, public and agency comments, and whether or not to adopt the rules. Adoption of rules is by vote of …

Section 3000.200 Composition of Board The Procurement Policy Board consists of five members, none of which may be members of the Illinois General Assembly. Members are appointed by the leadership of the General Assembly and the Governor as provided in Section 5-5 of the Procureme…

Section 3000.210 Officers The Chair of the Board is an appointee of the Governor as provided for in Section 5-5 of the Procurement Code [30 ILCS 500/5-5].

Section 3000.220 Personnel Committee The members of the Board collectively serve as the Personnel Committee of the Board and review and approve decisions by the Executive Director concerning the employment and compensation of staff of the Board.

Section 3000.230 Appointment of Executive Director As provided in Section 5-5 of the Procurement Code [30 ILCS 500/5-5], the members of the Board appoint the Executive Director of the Procurement Policy Board.

Section 3000.240 Duties of Executive Director The Executive Director serves as the director of the staff of the Board and is responsible for the employment and setting of the compensation of necessary professional, technical and secretarial staff as directed by the Board.

Section 3000.250 Duties of Staff The duties and organization of the staff of the Board are established by the Executive Director as directed by the Board.

Section 3000.260 Organization The Board staff functions as a single unit under the Executive Director as directed by the Board.

Section 3000.270 Personnel Chart The specific personnel positions authorized by the Board and their organizational and supervisory relationships are presented in the Personnel Organization Chart shown in Appendix A.

Section 3000.280 Availability A description of the specific responsibilities and duties of each of the personnel positions of the Board staff is maintained in the Office of the Board and is available for public inspection.

Section 3000.290 Office Location The Office of the Board is located at 511 West Capitol, Suite 102, Springfield, Illinois 62704.

Section 3000.APPENDIX A Personnel Organization Chart

Section 3001.10 Summary and Purpose a) This Part is established to further the policy of the State of Illinois whereby all persons are entitled to full and complete information regarding the affairs of government and the official acts and policies of those who represent them as p…

Section 3001.100 Person to Whom Requests are Submitted Requests for public records shall be submitted to: Freedom of Information Officer Procurement Policy Board 511 West Capitol, Suite 102 Springfield IL 62704

Section 3001.110 Form and Content of Requests a) Requests for public records shall be in writing. b) The requestor shall provide the following information in a request for public records: 1) The requestor's full name, address and telephone number. 2) A brief description of the pu…

Section 3001.20 Definitions a) Terms used in this Part shall have the same meaning as in Section 2 of the Freedom of Information Act [5 ILCS 140/2]. b) "FOIA" means the Freedom of Information Act [5 ILCS 140]. c) "Freedom of Information Officer" means the individual responsible f…

Section 3001.200 Timeline for Freedom of Information Officer's Response a) The Freedom of Information Officer shall respond to a written request for public records within 7 working days after the receipt of such request pursuant to Section 3(c) of FOIA. b) The Freedom of Informat…

Section 3001.210 Types of Responses to Requests for Public Records a) The Freedom of Information Officer shall respond to a request for public information in writing, in one of three ways: 1) Approve the request. 2) Approve in part and deny in part. 3) Deny the request. b) The re…

Section 3001.300 Appeal of a Denial a) A requestor whose request has been denied by the Freedom of Information Officer may appeal the denial to the Executive Director pursuant to Section 10 of FOIA. The notice of appeal shall be made in writing and sent to: Board Chair Procuremen…

Section 3001.310 Executive Director's Response to Appeal a) Upon receipt of the notice of appeal the Executive Director shall review the public record requested and shall determine whether such record is available for public inspection and copying. The Executive Director shall no…

Section 3001.400 Copies of Public Records a) Copies of public records shall be provided to the requestor only upon payment of any charges that are due except as provided in subsection (c) of this Section. b) Charges for the certification and copies of public records shall be asse…

Section 3001.410 Inspection of Records a) Records of the Board shall be available unless otherwise exempt under Section 7 of FOIA, during the hours of 8:30 a.m. through 5 p.m. Monday through Friday (except for State holidays) at 108 Statehouse, Springfield, Illinois 62706. Reques…

Section 3001.420 General Materials Available from the Office of the Board The following materials shall be made available by the Office of the Board without charge pursuant to Sections 4 and 5 of FOIA: a) A brief description of the organizational structure and budget of the Offic…

Section 3001.APPENDIX A Fee Schedule for Duplication of Public Records Type of Duplication Per Copy Charge Paper copy from paper original .25 Paper copy from microfilm original .50 Certification fee $1.00 Some records possessed by the Board are in book or pamphlet form. The charg…

Section 3002.100 Authority and Purpose The Board shall have the authority and responsibility to review, comment upon, and recommend, consistent with the Procurement Code, rules and practices governing the procurement, management, control, and disposal of supplies, services, profe…

Section 3002.1000 Obtaining Other Information Other information about the operation and programs of the Procurement Policy Board may be obtained by addressing specific questions to the Executive Director, Procurement Policy Board, 511 West Capitol, Suite 102, Springfield, Illinoi…

Section 3002.1100 Coordination with State Agencies and the General Assembly State Agencies and the General Assembly are invited to address the Board with comments, concerns or suggestions about procurement policy. Written submission will be required for the Board to conduct an of…

Section 3002.1200 Coordination with Joint Committee, Administrative Code Division and CPOs When the Board proposes or is required to review rules, it will do so prior to or contemporaneously with the Joint Committee, Administrative Code Division and CPO reviews in order to facili…

Section 3002.1300 Proposed Contract Review As required by Section 5-30 of the Code, unless the Board waives such review, certain proposed State issued contracts shall not be entered into until the Board's review of the contract during a 30-day contract review period beginning the…

Section 3002.1400 Procurement Communications Reporting As required by Section 50-39 of the Procurement Code, any State employee, as defined in 2 Ill. Adm. Code 1620.825(g), who receives a written or oral communication that imparts or requests material information or makes a mater…

Section 3002.200 Definitions "Act" means the Illinois Administrative Procedure Act [5 ILCS 100]. "Administrative Code Division" means the unit of the Office of the Secretary of State Index Department that publishes the Illinois Administrative Code and the Illinois Register and wi…

Section 3002.300 Agenda The agenda of meetings and hearings held by the Board will be set by the Board and will be made available to the public as well as published in the Procurement Bulletin.

Section 3002.400 Meetings of the Board All hearings of the Board are open to the public. The Board will accept and consider written comments by members of the public prior to Board meetings, time permitting.

Section 3002.410 Open Meetings Act Compliance a) Introduction 1) The Illinois Open Meetings Act [5 ILCS 120/1] sets forth the public policy of the State of Illinois that public bodies exist to aid in the conduct of the people's business and that the people have a right to be info…

Section 3002.500 Board Review The Board may conduct reviews of procurement policy requested by members of the public, State Agencies and the General Assembly. Upon receipt of a request to conduct a review, the Board will respond to the requestor within 10 business days as to the …

Section 3002.600 Publication of Notices, Proposals and Action by the Board All notices, proposals and certificates of action issued by the Board shall be published in the Illinois Procurement Bulletin as provided for in Section 15-10 of the Code [30 ILCS 500/15-10].

Section 3002.700 Comments from the Public The Board will encourage members of the public to submit comments directly to the Board. In relation to problems with existing policy, the Board will encourage members of the public to petition directly to any agency involved for their co…

Section 3002.800 Petition to the Board by Public Members of the public may petition the Board for adoption, modification or repeal of the rules of the Board as provided under Section 5-145 of the Act [5 ILCS 100/5-145]. The Board will consider such petitions and inform the petiti…

Section 3002.900 Submission of Complaints Interested persons or groups may submit complaints to the Board. Complaints should be addressed to Board members or the Executive Director, Procurement Policy Board, 511 West Capitol, Suite 102, Springfield, Illinois 62704. Each complaint…

Section 3300.100 Rulemaking Procedures Rules governing the Illinois Deaf and Hard of Hearing Commission are proposed, adopted or repealed pursuant to the Illinois Administrative Procedure Act [5 ILCS 100].

Section 3300.200 Submission of Requests a) All requests for public information are to be in writing unless, because of a disability, the individual is unable to prepare a written request, oral requests will be accepted. All requests must be submitted to: Freedom of Information Of…

Section 3300.210 Timeliness for Commission Response a) The Commission shall respond to written request for public records within 7 working days after receipt of the request. b) In the event that the request for public records cannot be responded to within 7 working days for one o…