Illinois Administrative Code

Section 5125.APPENDIX A Rulemaking Flow Chart

Section 5125.APPENDIX B Organization Chart

Section 5151.10 Purpose These rules shall govern access to public records of the University of Illinois and its subsidiary bodies under the State Records Act and the Illinois Freedom of Information Act.

Section 5151.100 Appeal to Head of Public Body a) The President of the University shall decide the appeals of persons who request and are denied access to records under these rules. Appeals shall be addressed to: President of the University of Illinois 364 Administration Building…

Section 5151.20 Definitions a) "Head of the public body" means President of the University of Illinois. b) "Public Records Officer" means an employee of the University of Illinois designated by the President of the University to perform the duties specified in Section 5151.30 of …

Section 5151.30 Public Records Officers a) There shall be one public records officer on each campus of the University of Illinois. The public records officers are responsible for ensuring appropriate University response to requests for access to records under the Illinois Freedom…

Section 5151.40 List of Types or Categories of Records The list of types or categories of records which is maintained by the public records officer for public inspection shall be a reasonably current list of the types or categories of records maintained by the University after Ju…

Section 5151.50 Request to Inspect or Obtain a Copy of Records a) All requests under the Freedom of Information Act or State Records Act to inspect or obtain a copy of records shall be in writing and directed to the public records officer at one of the following addresses: Public…

Section 5151.60 Inspection and Copying of Public Records a) Public records of the University of Illinois and its subsidiary bodies which are required by the Freedom of Information Act or the State Records Act to be made available for public inspection shall be made available unde…

Section 5151.70 Fees a) There shall be no fee charged for: 1) Inspection of records, or 2) The University's costs in searching for and reviewing records. b) Copies of records on letter or legal size paper shall be provided upon payment of 25¢ per page. c) If the records cannot be…

Section 5151.80 Denial of Request a) The public records officer shall: 1) Deny requests to inspect or obtain copies of records described in Section 7 of the Freedom of Information Act. 2) Deny requests to inspect or obtain copies of all records within a category if compliance wit…

Section 5151.90 Response Time The action of the public records officer allowing inspection of records, providing a copy or denying the request shall be taken within 7 working days after receipt of a written request, unless the time for such action is extended. The time for allowi…

Section 5175.140 ICCB Rules a) Initiation of new or amended rules or the repeal of existing rules will begin at the direction of the Board or its Executive Director, or when required by State statute or court decision. b) The public and advisory organizations may propose the deve…

Section 5175.20 Appearance at ICCB Meetings a) Persons desiring to address the Board shall make a written request to the Executive Director at least five business days prior to the meeting, provided that, with respect to any emergency meeting, the person desiring to address the B…

Section 5175.200 Organization of the Illinois Community College Board a) The Illinois Community College Board was created by the Illinois Public Community College Act. Board members are appointed by the Governor with the advice and consent of the Senate, with the exception of one…

Section 5175.210 Board Member Attendance by Means Other Than Physical Presence a) If a quorum of the members of the Board or any committee of the Board is physically present for a meeting, as required by Section 2.02 of the Illinois Open Meetings Act, a majority of the Board or c…

Section 5175.220 Organization of ICCB Staff The Board is supported by a staff headed by an Executive Director. The organizational structure is illustrated by function on the chart in Appendix A. (Source: Amended at 42 Ill. Reg. 7764, effective April 23, 2018)

Section 5175.30 Information Request Any person seeking information or wishing to make a request of the Illinois Community College Board (ICCB) may do so by contacting the ICCB Executive Director at 401 East Capitol Avenue, Springfield, Illinois 62701. (Source: Amended at 42 Ill. …

Section 5175.40 Minutes of Closed Sessions The Board will review its closed session minutes in March and September of each year to determine if those minutes, or part of those minutes, may be released as public documents. The Board Chair and Vice-Chair, prior to the March and Sep…

Section 5175.APPENDIX A Organization Chart Illinois Community College Board Executive Director Assistant to the Executive Director Chief of Staff Finance & Operations External Affairs & Legislative Liaison Academic Affairs Adult Education & Workforce Student Services & Technology…

Section 5176.100 Summary and Purpose a) This Part states the policy of the Illinois Community College Board (Board) for making its records available for reasonable public inspection while, at the same time, protecting legitimate interests in confidentiality. b) This Part: 1) Esta…

Section 5176.105 Definitions Terms not defined in this Section shall have the same meaning as in the Freedom of Information Act [5 ILCS 140]. The following definitions are applicable for purposes of this Part: "Act" means Public Community College Act [110 ILCS 805]. "Board" means…

Section 5176.200 Records that Will Be Disclosed Upon request meeting the requirements of this Part, the Board shall disclose to the requester all records requested except that it shall not disclose certain records as provided in Section 5176.205 or 5176.210. Records covered under…

Section 5176.205 Records that Will Be Withheld from Disclosure a) For exemptions from FOIA that are stated in FOIA, see Section 7(1) of the Act. b) A record that is not in the possession of the Board but is in the possession of a party with whom the Board has contracted to perfor…

Section 5176.210 Statutory Exemptions For exemptions from FOIA that are stated in other statutes, see Section 7.5 of the Act.

Section 5176.300 Submittal of Requests for Records a) Any request for public records should be submitted in writing to the FOI Officer at the Board. b) The Board has one FOI Officer located in the Springfield office. c) Contact information for each FOI Officer can be found online…

Section 5176.305 Information To Be Provided in Requests for Records A request for records should include: a) The complete name, mailing address and telephone number of the requester; b) As specific a description as possible of the records sought. Requests that the Board considers…

Section 5176.310 Requests for Records for Commercial Purposes a) It is a violation of FOIA for a person to knowingly obtain a record for a commercial purpose without disclosing that it is for a commercial purpose if requested to do so by the Board. (Section 3.1(c) of FOIA) b) The…

Section 5176.315 Records Maintained Online a) Notwithstanding any provision of FOIA to the contrary, a public body is not required to copy a public record that is published on the public body's website. The public body shall notify the requester that the public record is availabl…

Section 5176.400 Timeline for Board Response a) Except as stated in subsection (b) or (c), the Board will respond to any written request for records within 5 business days after its receipt of the request. Failure to comply with a written request, extend the time for response, or…

Section 5176.405 Requests for Records that the Board Considers Unduly Burdensome a) The Board will fulfill requests calling for all records falling within a category unless compliance with the request would unduly burden the Board, there is no way to narrow the request, and the b…

Section 5176.410 Recurrent Requesters a) Notwithstanding any provision of this Part to the contrary, the Board will respond to a request from a recurrent requester, as defined in Section 5176.105, within 21 business days after receipt. The response shall: 1) provide to the reques…

Section 5176.415 Requests for Records that Require Electronic Retrieval a) A request for records that requires electronic retrieval will be treated the same as any other request for records, with the same timeline and extensions as allowed for other records. b) The Board will ret…

Section 5176.420 Denials of Requests for Records a) The Board will deny requests for records when: 1) Compliance with the request would unduly burden the Board, as determined pursuant to Section 5176.405, and the requester has not reduced the request to manageable proportions; or…

Section 5176.425 Requests for Review of Denials − Public Access Counselor a) A person whose request to inspect or copy a record is denied by the Board may file a request for review with the Public Access Counselor established in the Office of the Attorney General not later than 6…

Section 5176.430 Circuit Court Review A requester also has the right to file suit for injunctive or declaratory relief in the Circuit Court for Sangamon County or for the county in which the requester resides, in accordance with the procedures set forth in Section 11 of FOIA.

Section 5176.435 Administrative Review A binding opinion issued by the Attorney General shall be considered a final decision of an administrative agency, for purposes of administrative review under the Administrative Review Law [735 ILCS 5/Art. III]. An action for administrative …

Section 5176.500 Inspection and Copying of Records a) The Board may make available records for personal inspection at the Board's headquarters office located at 401 E. Capitol Avenue, Springfield, or at another location agreed to by both the Board and the requester. No original r…

Section 5176.505 Fees for Records a) In accordance with Section 5176.510, unless a fee is otherwise fixed by statute, the Board will provide copies of records and certifications of records in accordance with the fee schedule set forth in Appendix A. b) In calculating its actual c…

Section 5176.510 Reduction and Waiver of Fees a) Fees may be reduced or waived by the Board if the requester states the specific purpose for the request and indicates that a waiver or reduction of the fee is in the public interest. In making this determination, the Board will con…

Section 5176.APPENDIX A Fee Schedule for Duplication and Certification of Records TYPE OF DUPLICATION FEE (PER COPY) Paper copy from original, up to and including 50 copies of black and white, letter or legal sized copies No charge Paper copy from original, in excess of 50 copies…

Section 5200.10 Public Information and Submissions The public may direct submissions and inquiries to the Authority and may obtain information concerning the Authority, its programs, and activities from the office of the Authority, 120 South Riverside Plaza, Suite 1200, Chicago, …

Section 5200.100 Applicability of Rulemaking Rules Sections 5200.110 and 5200.120 apply to all rulemaking proceedings of the Authority. (Source: Added at 8 Ill. Reg. 16294, effective August 23, 1984)

Section 5200.110 Adoption, Amendment and Repeal of Rules No rule may be adopted, amended, or repealed except by the Members at an Authority meeting. (Source: Added at 8 Ill. Reg. 16294, effective August 23, 1984)

Section 5200.120 Compliance with the Illinois Administrative Procedure Act All rulemaking proceedings of the Authority must be conducted in compliance with the applicable provisions of the Illinois Administrative Procedure Act (Ill. Rev. Stat. 1991, ch. 127, pars. 1001-1 et seq.)…

Section 5200.200 Authority to Make Rules This Part is authorized by and made pursuant to Section 5.01 of the Illinois Educational Facilities Authority Act (Ill. Rev. Stat. 1983, ch. 144, par. 1305.01) [110 ILCS 1015/5.01] and Section 5-15 of the Illinois Administrative Procedure …

Section 5200.210 Applicability of General Rules Sections 5200.10 and 5200.220 through 5200.240 shall govern the practices and procedures of the Illinois Educational Facilities Authority. (Source: Added at 8 Ill. Reg. 16294, effective August 23, 1984)