Illinois Administrative Code

Section 2123.90 Representation a) A party may be represented by an attorney who is licensed in Illinois. Attorneys who appear in a representative capacity must file written notice of appearance setting forth: 1) The name, address and telephone number of the attorney; 2) The name …

Section 2123.APPENDIX A Caption for a Case Filed by the Office STATE OF ILLINOIS OFFICE OF THE STATE FIRE MARSHAL OFFICE OF THE STATE FIRE MARSHAL ) of the State of Illinois, Complainant ) v. ) No. (Name of Respondent) (License Number) Respondent ) C O M P L A I N T

Section 1.1 Title This Part may be cited as the General Services Standard Procurement Rules. (Source: Amended at 36 Ill. Reg. 10729, effective August 6, 2012)

Section 1.10 Application a) Except as specifically provided in the Code, the Code and this Part do not apply to any: 1) contracts between the State and its political subdivisions or other governments, or between State governmental bodies, except as specifically provided in the Co…

Section 1.1005 Procurement Authority a) The Chief Procurement Officers appointed by the Executive Ethics Commission will exercise the procurement authority created by the Code for the benefit of the State of Illinois and the State agencies under the jurisdiction of each CPO. The …

Section 1.1010 Appointment of State Purchasing Officer (Repealed) (Source: Repealed at 36 Ill. Reg. 10729, effective August 6, 2012)

Section 1.1040 Central Procurement Authority of the CPO-GS a) The CPO-GS may establish or may designate to a State agency the right to establish, master, scheduled or open-ended contracts for any item, and those contracts shall be utilized by State agencies in accordance with the…

Section 1.1050 Procurement Authority of the SPO; Limitations (Repealed) (Source: Repealed at 36 Ill. Reg. 10729, effective August 6, 2012)

Section 1.1060 Designation a) The CPO-GS may designate to any SPO or, in consultation with a State Agency Head, to a State agency authority to conduct certain named activities or functions. The CPO-GS may also designate to any SPO the CPO-GS's authority to conduct on behalf of th…

Section 1.1070 Toll Highway Authority For activities related to the construction and operation of the toll highways under the jurisdiction of the Illinois Toll Highway Authority, the construction rules promulgated by the CPO-DOT shall be followed, except as provided in Section 1.…

Section 1.1075 Department of Natural Resources (Repealed) (Source: Repealed at 36 Ill. Reg. 10729, effective August 6, 2012)

Section 1.1080 Illinois Mathematics and Science Academy (Repealed) (Source: Repealed at 36 Ill. Reg. 10729, effective August 6, 2012) SUBPART D: PUBLICIZING PROCUREMENT ACTIONS

Section 1.12 Additional Exemptions Applicable to Artistic and Musical Services a) Except as provided in this Section, the Code shall not apply to procurements made by or on behalf of State agencies for procurement expenditures necessary to provide artistic or musical services or …

Section 1.13 Additional Exemptions Applicable to Illinois Finance Authority a) Except as provided in this Section, the Code shall not apply to contracts for legal, financial, and other professional and artistic services entered into on or before December 31, 2018 by the Illinois …

Section 1.15 Definition of Terms Used in This Part As used throughout this Part, terms defined in the Illinois Procurement Code shall have the same meaning as in the Code and as further defined in this Section, and each term listed in this Section shall have the meaning set forth…

Section 1.1501 Bulletin a) The Illinois Procurement Bulletin consists of four Bulletins, one for each of the Chief Procurement Officers designated in the Code. Each Bulletin will contain information relating to procurements under the authority of the appropriate CPO. References i…

Section 1.1510 Publication of Illinois Procurement Bulletin (Repealed) (Source: Repealed at 38 Ill. Reg. 20884, effective October 31, 2014)

Section 1.1515 Registration (Repealed) (Source: Repealed at 46 Ill. Reg. 10208, effective June 2, 2022)

Section 1.1525 Bulletin Content a) The Bulletin will contain all content required by the Code. The Bulletin may include reference information of general interest (e.g., how to access the other volumes of the Illinois Procurement Bulletin, notice of new legislation, announcements …

Section 1.1535 Vendor Portal a) In consultation with the PPB and State agencies, the CPO-GS may operate a vendor portal, use another CPO's vendor portal, or jointly operate a vendor portal with other Chief Procurement Officers if a single portal better serves the needs of State a…

Section 1.1550 Official State Newspaper (Repealed) (Source: Repealed at 36 Ill. Reg. 10729, effective August 6, 2012)

Section 1.1560 Alternate and Supplemental Notice a) If the electronic Bulletin cannot be published, the CPO-GS may publish notices in one of the other CPOs' Bulletins on an interim basis. If no electronic version of the Bulletin can be published, the CPO-GS may designate its webs…

Section 1.1570 Error in Notice When a required publication contains an error, the error may be corrected by a single notice published in the Bulletin within a reasonable time after the original publication. A correction that results in a change of procurement method or a material…

Section 1.1580 Direct Solicitation In addition to giving notice in the Bulletin, the SPO or State agency staff authorized by the SPO may directly contact prospective vendors by providing copies of solicitations or other procurement information. Direct solicitation may be oral or …

Section 1.1585 Notice Time Each solicitation shall be published in the Bulletin at least 14 days prior to the date set for opening, unless a shorter time is authorized by the Code or this Part. (Source: Added at 36 Ill. Reg. 10729, effective August 6, 2012)

Section 1.1590 Retention of Bulletin Information (Repealed) (Source: Repealed at 36 Ill. Reg. 10729, effective August 6, 2012)

Section 1.1595 Availability of Solicitation Document Procurements that require notice shall not be distributed to vendors prior to the date the notice is first published in the Bulletin. A copy of the solicitation shall be made available for public inspection at the State agency …

Section 1.2005 General Provisions a) Solicitation Response A solicitation may contain forms that must be returned or may require compliance in a prescribed format. If a form or format is prescribed, prospective vendors shall submit as instructed. 1) The date and time paper bids, …

Section 1.2010 Competitive Sealed Bidding a) Application Competitive sealed bidding, also referred to as Invitation for Bids, is the required method of source selection, except as allowed by the Code and this Part. The provisions of this Section apply to every procurement require…

Section 1.2012 Multi-Step Sealed Bidding and Proposals a) Definition Multi-step sealed bidding or multi-step sealed proposal (MSB/P) is a two-phase process consisting of a technical first phase composed of one or more steps in which bidders or offerors submit unpriced technical o…

Section 1.2013 Reverse Auctions a) CPO-GS Authorization A State agency may procure supplies or services (other than for professional and artistic services, telecommunications services, communication services, information services, and construction projects, including design profe…

Section 1.2015 Competitive Sealed Proposals a) Competitive Sealed Proposals may be used whenever permitted by the Code and as described in this Part. b) Competitive Sealed Proposals may be used on a case-by-case basis when it is determined by the SPO that competitive sealed biddi…

Section 1.2020 Small Purchase Limits a) Application 1) Individual procurements of $100,000 or less for supplies or services may be made without notice or competition. These small purchase maximums shall be subject to the annual cost of living increases set forth in subsection (a)…

Section 1.2025 Sole Source or Sole Economically Feasible Source Procurement a) Application The provisions of this Part apply to procurement from a sole source or sole economically feasible source (referred to as sole source) unless the estimated amount of the procurement is withi…

Section 1.2030 Emergency Procurements a) Authority to Make Emergency Procurements The provisions of this Part apply to every procurement over the small purchase limit set in Section 1.2020 (Small Purchase Limits) made under emergency conditions. The SPO, or a State agency through…

Section 1.2035 Competitive Selection Procedures for Professional and Artistic Services a) Application 1) The provisions of this Section apply to every procurement of professional and artistic (P&A) services, except those subject to the Architectural, Engineering and Land Surveyin…

Section 1.2036 Other Methods of Source Selection and Contract Formation a) Split Award An award of a definite quantity requirement may be split between bidders or offerors if necessary to obtain the total quantity needed. Each portion shall be for a definite quantity and the sum …

Section 1.2037 Tie Bids and Proposals a) Tie bids or proposals are those from responsive and responsible vendors that are, in the case of bids, identical in price, and, in the case of proposals, identical in rank after evaluation. b) Tie bids, proposals, or quotes will be resolve…

Section 1.2038 Modification or Withdrawal of Bids or Proposals a) Modification or Withdrawal A bidder or offeror may withdraw or modify a paper bid or proposal if notice of the withdrawal or modification is received by the SPO before the latest time specified for receipt of bids …

Section 1.2039 Mistakes a) General Corrections to bids, proposals or other procurement processes are allowed, but only to the extent not contrary to the best interest of the State or the fair treatment of other offerors. b) Mistakes Discovered Before Opening A vendor may correct …

Section 1.2040 Cancellation of Solicitations and Contract Awards; Rejection of Bids or Proposals a) Policy Any solicitation may be cancelled before or after opening when the SPO determines cancellation to be in the State's best interest. An SPO may request that a State agency pro…

Section 1.2043 Suppliers A State agency may contract with any qualified source of supply, but shall use or consider, as applicable, the following special sources, from which procurements may be made without competition: a) Correctional Industries in accordance with Subpart O. The…

Section 1.2044 Vendor List Each State agency may maintain a list of vendors who have expressed interest in contracting with the State. This list may be used to solicit for small purchases and emergency procurements, as well as to supplement Bulletin notices. Inclusion in any Stat…

Section 1.2045 Vendor Prequalification a) The SPO may prequalify prospective vendors when prequalification or preliminary evaluation of supplies or services prior to procurement would promote the effective conduct a procurement. b) The SPO shall identify by publication in the Bul…

Section 1.2046 Responsibility a) Application Before making an award or signing a contract, the SPO must be satisfied the prospective vendor is responsible. If there is doubt about responsibility, and if a bond or other security would adequately protect the State's interests, then…

Section 1.2047 Security Requirements a) Vendors shall furnish bid, proposal, material, completion, payment or performance security as specified in the solicitation or contract. The cost of providing security will be borne by the vendor unless otherwise stated in the solicitation.…

Section 1.2050 Specifications and Samples a) Responsibilities Regarding Specifications Subject to the SPO's direction, the State agency shall draft the necessary specifications. b) Procedures for the Development of Specifications 1) All procurements shall be based on specificatio…