Illinois Administrative Code

Section 1120.6500 General In an effort to make the procurement process more efficient, State and other governmental units may agree to utilize each others procurement contracts. Agreements between State agencies with procurement authority and other governmental units with taxing …

Section 1120.6510 State Use of Other Contracts The IOC may utilize procurement contracts established by other authorized State agencies or units of government: a) if: 1) the contract was established by competitive sealed bid or competitive sealed proposal pursuant to the Code; or…

Section 1120.6520 No Agency Relationship In any joint procurement situation, the agency establishing the contract does not become the procurement agent for the other. SUBPART U: MISCELLANEOUS PROVISIONS OF GENERAL APPLICABILITY

Section 1120.7000 Severability If any provision of this Part or any application thereof is held invalid, such invalidity shall not affect other provisions or applications of this Part that can be given effect without such invalid provision or application.

Section 1120.7010 Government Furnished Property If the IOC provides any property to the vendor in furtherance of the contract, such property shall remain the property of the State but may be consumed by the vendor if necessary to complete the contract. Vendor will issue a receipt…

Section 1120.7015 Inspections a) Inspection of Plant or Site The IOC may enter a contractor's or subcontractor's plant or place of business to: 1) inspect supplies or services for acceptance by the State pursuant to the terms of a contract; 2) audit the books and records of any c…

Section 1120.7020 Records and Audits a) Retention of Books and Records. Books and records that relate to performance of an IOC contract, including subcontracts, and that support amounts charged to the IOC shall be maintained: 1) by a contractor, for three years from the date of f…

Section 1120.7025 Written Determinations a) Preparation and Execution When the Code or this Part requires a written determination, the Procurement Officer may delegate its preparation, but the responsibility for and the execution of the determination shall not be delegated. b) Co…

Section 1120.7030 No Waiver of Sovereign Immunity Nothing in this Part shall be deemed to be a waiver of sovereign immunity.

Section 1120.8 Illinois Procurement Code Articles 1, 15, 20, 25, 30, 33, 35, 40, 43, 45, 50 and 53 of the Illinois Procurement Code [30 ILCS 500/Arts. 1, 15, 20, 25, 30, 33, 35, 40, 43, 45, 50 and 53] (the Code) will be referenced in this Part. The Office of the Comptroller shall…

Section 1130.10 Statutory Authority a) This Part establishes rules necessary to implement Section 13.3 of the State Finance Act [30 ILCS 105/13.3] relating to the use of purchasing cards by State agencies. b) This Part applies to all State agencies that seek to use a purchasing c…

Section 1130.20 Definitions The following definitions shall be used in interpreting this Part: "Act" means the State Finance Act [30 ILCS 105]. "Authorized purchase" means an acquisition where a participating agency authorizes an employee as a purchasing card user within cardhold…

Section 1130.30 Contract Evaluation and Award a) CMS shall solicit purchasing card vendors to provide for purchasing cards for use as authorized by this Part. b) CMS and the Comptroller shall jointly evaluate and make recommendations in regard to proposals submitted by purchasing…

Section 1130.40 Program Participation a) CMS will establish procedures governing: 1) the enrollment and responsibilities of State agencies participating in the purchasing card program under this Part; and 2) participating agencies' issuance of purchasing cards to cardholders unde…

Section 1130.50 Duties of State Agencies a) State agencies may participate in the purchasing card program in accordance with this Part and the procedures established by CMS. b) A participating agency may use purchasing cards to pay for purchases of goods in accordance with this P…

Section 1130.60 Compliance Audit The Internal Auditor of each participating agency shall annually perform an audit of the purchasing card program as implemented by the participating agency.

Section 1130.70 Compliance Certification a) The Comptroller shall establish standards for an annual certification to be provided to the Comptroller and the Auditor General by the Agency Head of each participating agency prior to use of purchasing cards by the participating agency…

Section 1150.10 Purpose The Abandoned Mined Lands and Water Reclamation Act ("Act") [20 ILCS 1920] provides that the Illinois Department of Natural Resources shall administer a program for the reclamation of abandoned lands and waters in accordance with the Act. This Part describ…

Section 1150.100 Definition of Terms Wherever in this Part the following terms or pronouns in place of them are used, words importing the masculine may be applied to females, and the intent and meaning shall be interpreted as follows: "Advertisement" − The public announcement, as…

Section 1150.1000 Requests for Proposals a) Whenever an AML project requiring architectural, engineering, or land surveying services from outside the Department's professional staff is proposed, the Department shall provide no less than a 14 day advance notice published in the Il…

Section 1150.1100 Evaluation Procedure a) A selection committee, consisting of the Director of the Office of Mines and Minerals, the Manager of the AML Reclamation Division, and the Supervisor of the Project Management Section, or their designees, shall select firms to provide ar…

Section 1150.1200 Selection Procedure a) On the basis of evaluations, discussions and any presentations, the Committee shall select no less than three Consultants that it determines to be qualified to provide services for the project and rank them in order of qualifications to pr…

Section 1150.1300 Contract Negotiations a) The Department shall prepare a written description of the scope of the proposed services, entitled "Scope of Work", to be used as a basis for negotiations and shall negotiate a contract with the highest ranked qualified Consultant at a c…

Section 1150.1325 Exemptions a) Small Contracts The provisions of Sections 1150.1000, 1150.1100, and 1150.1200 of this Part do not apply to architectural, engineering, and land surveying contracts of less than $25,000. b) The provisions of Sections 1150.1000, 1150.1100, and 1150.…

Section 1150.1350 Firm Performance Evaluations The Department shall evaluate the performance of each Consultant upon completion of a contract. That evaluation shall be made available to the Consultant upon request, who may submit a written response, with the evaluation and respon…

Section 1150.1400 Complaint Procedure A complaint regarding any decision rendered by or action taken by the Department pursuant to this Part may be filed with the Department by submitting a written statement setting forth all the facts and circumstances together with the basis fo…

Section 1150.1500 Equal Employment Opportunity; Nondiscrimination; Affirmative Action It is the policy of the Department to execute and administer contracts hereunder in accordance with applicable State and Federal laws and regulations regarding nondiscrimination in the hiring of…

Section 1150.20 Scope The Rules in this Part are non-conflicting supplements to the Standard Procurement Rules (44 Ill. Adm. Code 1), promulgated by the Department of Central Management Services, and all activities and interpretations shall be performed to give effect to both set…

Section 1150.200 Bidding Requirements and Conditions a) Prequalification of Bidders 1) Each bidder shall be prequalified by the Department of Transportation and eligible to bid as provided in 44 Ill. Adm. Code 650 and described in Section 102 of the Standard Specifications for Ro…

Section 1150.30 Applicability a) General This Part applies to all contracts for reclamation construction and professional services required by the Division of Abandoned Mined Lands Reclamation. b) Standard Construction Contracts Subpart B applies to the advertising, bidding and a…

Section 1150.300 Award and Execution of Contract a) Consideration of Proposals 1) After the proposals are opened and read, they will be compared on the basis of the summation of the products of the quantities shown in the bid schedule by the unit bid prices. In the event of a dis…

Section 1150.40 Severability If any provision, clause, or phrase of this Part or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or application of this Part and to this end the provisions of this Part are se…

Section 1150.400 Contracts Involving an Expenditure of $30,000 or Less a) When the contract for construction of a single reclamation project involves an expenditure of $30,000 or less, the Department shall waive the prequalification and bidding requirements of Section 1150.300, w…

Section 1150.50 Incorporation by Reference No incorporation by reference in this Part pursuant to Section 5-75 of the Illinois Administrative Procedure Act [5 ILCS 100/5-75] contains any later amendment or edition. (Source: Amended at 22 Ill. Reg. 15581, effective August 17, 1998…

Section 1150.500 Emergency Contracting a) Waiver of Bidding Procedures When any abandoned mine condition involves a danger to public health and safety and cannot await abatement under normal program procedures, the Department shall waive the prequalification and bidding procedure…

Section 1150.600 Pre-Bidding Emergency Work a) Prequalification of Contractors 1) When there exists a history of emergency events of a similar nature in a particular area, with a probability of continuing emergency events in that area, the Department may elect to pre-bid certain …

Section 1150.700 Applicability This Subpart is applicable to all architectural, engineering, or land surveying professional services provided to the Department pursuant to contract. This Subpart is limited in application to professional services which are covered by the Architect…

Section 1150.800 Prequalification All architectural, engineering, or land surveying Consultants desiring to provide service to the Department in connection with the AML program, whether as prime Consultants or subconsultants, must be prequalified by the Department of Transportati…

Section 1150.900 Subcontracting a) Professional Services Consultants may subcontract no more than 50 percent of the project work. b) The Professional Services contract shall include the names and addresses of all subconsultants and the anticipated amount of money which they will …

Section 1300.01 Title This Part may be cited as the Attorney General's Procurement Rules.

Section 1300.05 Policy All procurements for the Office of the Attorney General (OAG) shall be accomplished in the most economical, expeditious and commercially reasonable manner that is in accordance with law, this Part and other applicable rules.

Section 1300.08 Illinois Procurement Code Articles 1, 15, 20, 25, 30, 33, 35, 40, 45, 50 and 53 of the Illinois Procurement Code [30 ILCS 500/Arts. 1, 15, 20, 25, 30, 33, 35, 40, 45, 50 and 53] (the Code) will be referenced herein as though applicable to the OAG, and needs shall …

Section 1300.10 Application a) The Code and this Part apply to those procurements for which bidders, offerors, potential contractors or contractors were first solicited on or after July 1, 1998. b) Procurements for which bidders, offerors, potential contractors or contractors wer…

Section 1300.1002 Conduct and Oversight of Procurements a) Chief Procurement Officer. The Attorney General shall designate a Chief Procurement Officer (CPO) for purposes of the Code and this Part. The CPO may conduct any or all procurements on behalf of the OAG. The CPO shall be …

Section 1300.1010 Construction Any construction or construction related professional and artistic services in excess of the small purchase threshold for construction established by the OAG PPCMB ($30,000, or as adjusted for inflation based on the consumer price index as determine…

Section 1300.15 Definitions of Terms Used in This Part As used throughout this Part, terms defined in the Illinois Procurement Code shall have the same meaning as in the Code and as further defined in this Section, and each term listed in this Section shall have the meaning set f…

Section 1300.1510 Publicizing Procurement Actions Notice of any procurement action required by the Code to be publicized in the Illinois Procurement Bulletin will be forwarded to DCMS for inclusion in the appropriate volume of the Bulletin.