Illinois Administrative Code

Section 2000.4050 Area Measurement a) To calculate rentable area, area measurement will be based on the following standards when the State is the exclusive tenant. 1) If the State is the exclusive tenant on a single floor of a multi-story building, the rentable area will include …

Section 2000.4055 Space Planning Assistance The CPO and Property Management will aid departments in the preparation of the initial space layout. When a department requires subsequent space layout assistance, a request for such assistance shall be made to the CPO. The CPO will det…

Section 2000.4060 Space Allowance and Standards The CPO will provide space standards that support efficient and cost-effective use of facilities, support flexibility, and provide employees with productive work environments. These space standards dictate the allotment of individua…

Section 2000.4065 Office Furnishings a) Departments are expected to exercise restraint in specifying furnishings and equipping their offices. All alterations and amenities costs must be fair and reasonable. b) As long as an office is in good repair and suitable to the function of…

Section 2000.4070 Accessibility for Persons with Disabilities a) Each leased facility will, to the extent practicable, be accessible to persons with disabilities. Each lease of office space negotiated by SOS must contain specifications for accessibility. Exceptions to the specifi…

Section 2000.4075 Improvements to Real Property a) The Secretary of State will rent private space that requires minimal improvements to meet State needs. Temporary and permanent improvements may, however, be necessary to make the property appropriate for SOS use. When necessary, …

Section 2000.4505 Procurement Preferences The procurement preferences identified in Article 45 of the Code must be considered in developing procurement documents, conducting evaluations and drafting contracts.

Section 2000.4510 Resident Bidder Preference a) "Illinois resident vendor" as used in this Section means a person authorized to transact business in this State and having a bona fide establishment for transacting business within this State at which it was actually transacting bus…

Section 2000.4530 Correctional Industries a) The SPO shall refer to the listing of the supplies or services available from the Department of Corrections and shall identify those that must be purchased from Corrections. b) Those items that must be purchased from Corrections may no…

Section 2000.4535 Sheltered Workshops for the Disabled a) Use of Sheltered Workshop The Procurement Officer may determine to contract with a sheltered workshop on the list maintained by the CPO for DCMS, and may do so without notice or competition. b) Pricing Approval While notic…

Section 2000.4540 Gas Mileage a) Passenger automobile specifications shall require compliance with minimum gas mileage requirements established in Section 45-40 of the Code. Passenger automobiles must achieve at least the minimum average fuel economy in miles per gallon imposed u…

Section 2000.4545 Small Business a) Set-Aside The CPO for DCMS may determine categories of supplies or service procurements that will be set aside for small business located in Illinois. The SPO may contact DCMS to determine whether a particular procurement has been set aside for…

Section 2000.4570 Contracting with Businesses Owned and Controlled by Minorities, Females and Persons with Disabilities a) Introduction The Business Enterprise Act for Minorities, Females, and Persons with Disabilities [30 ILCS 575] (Act) sets a goal (minimum 20%) for contracting…

Section 2000.5013 Conflicts of Interest a) An individual has a direct pecuniary interest in a contract when the individual is owed a payment or otherwise receives a direct financial benefit in conjunction with performance of a contract, including finders fees and commission payme…

Section 2000.5015 Negotiations for Future Employment a) It is unlawful for any person employed in or on a continual contractual relationship with any of the offices or agencies of State government to participate in contract negotiations on behalf of that office or agency with any…

Section 2000.5020 Exemptions If the Procurement Officer finds a conflict of interest under Section 50-13 of the Code with the vendor selected for award or contract negotiations, the Procurement Officer shall forward to the CPO the name of the vendor and a description of the propo…

Section 2000.5030 Revolving Door Effective January 15, 1999, the CPO and SPOs shall identify in writing their designees whose job, or whose position description, is at least 51% directly related to State procurement. The following activities are directly related to State procurem…

Section 2000.5035 Disclosure of Financial Interests and Potential Conflicts of Interest a) For purposes of Section 50-35(a) of the Code, an "offer from responsive bidders or offerors" means only those offers that are received using an Invitation for Bids or Request for Proposals …

Section 2000.5037 Vendor Registration, Certification and Prohibition on Political Contributions a) Introduction Illinois law [10 ILCS 5/9-35 and 30 ILCS 500/20-160 and 50-37] (the statutes) restricts political contributions by vendors and affiliated entities; requires registratio…

Section 2000.5039 Procurement Communication Reporting Requirement a) Unless otherwise specified in this Section, any written or oral communication received by a Secretary of State employee who, by the nature of his or her duties, has the authority to participate personally or sub…

Section 2000.525 Rules a) To the extent practicable, the SOS may avail itself of master, scheduled or open-ended contracts established by DCMS; items available from the Paper and Printing Warehouse; and DCMS contracts for telecommunications equipment, software and services, paper…

Section 2000.5310 Concessions a) A concession is an authorization allowing use of State property for the purpose of making profit, including future profit. b) An authorization to allow use of State property by not-for-profit entities is not a concession or lease of State property…

Section 2000.5510 Complaints Against Vendors or Subcontractors a) The purpose of this Section is to document performance of vendors or subcontractors. b) Whenever a vendor or subcontractor fails to meet contract requirements, including but not limited to failure to deliver on tim…

Section 2000.5520 Suspension a) Application This Section applies to all debarments or suspensions of vendors or subcontractors from consideration for award of contracts under the Code. b) The CPO may suspend a vendor or subcontractor from doing business with the SOS, with one or …

Section 2000.5530 Resolution of Contract Controversies a) Authority to Resolve Controversies The Procurement Officer shall have authority to resolve controversies, but the Secretary of State may set limits on such authority. b) Authority of Using Agency The Procurement Officers h…

Section 2000.5540 Violation of Statute or Rule a) Determination that Solicitation or Award Violates Law If the CPO or the SPO finds that the solicitation or proposed award is in violation of statute or rule, the CPO or the SPO may cancel the solicitation or proposed award, or mak…

Section 2000.5550 Protests a) Protest Resolution by the Procurement Officer An actual or prospective bidder, offeror, or vendor that may be aggrieved in connection with a procurement may file a protest on any phase of solicitation or award, including but not limited to specificat…

Section 2000.5555 Hearings and Decisions a) The Chief Procurement Officer shall conduct public hearings prior to awarding contracts for sole source procurements pursuant to Section 20-25 and before extending emergency procurements pursuant to Section 20-30. b) Notices of hearings…

Section 2000.6010 Supply Management and Dispositions a) Inventory Responsibility The SOS shall maintain accountability for tangible personal property and other supplies under its control subject to the requirements of the State Property Control Act [30 ILCS 605] and rules impleme…

Section 2000.6500 General In an effort to make the procurement process more efficient, State and other governmental units may agree to utilize each others' procurement contracts. This authority is governed by this Subpart and the Governmental Joint Purchasing Act [30 ILCS 525].

Section 2000.6510 No Agency Relationship In any joint procurement situation, the governmental unit must issue its own purchase order, accept its own deliveries and make its own payments. The State of Illinois shall have no obligation to the vendor for payment of orders placed by …

Section 2000.7000 Severability If any provision of this Part or any application thereof is held invalid, such invalidity shall not affect other provisions or applications of this Part that can be given effect without such invalid provision or application.

Section 2000.7010 Government Furnished Property If the State provides any property to the vendor in furtherance of the contract, such property shall remain the property of the State but may be consumed by the vendor if necessary to complete the contract. Vendor will issue a recei…

Section 2000.7015 Inspections a) Inspection of Plant or Site The State may enter a vendor's or subcontractor's plant or place of business to: 1) inspect supplies or services for acceptance by the State pursuant to the terms of a contract; 2) audit the books and records of any ven…

Section 2000.7020 Records and Audits a) Retention of Books and Records Books and records that relate to performance of a State contract, including subcontracts, and that support amounts charged to the State, shall be maintained: 1) by a vendor, for three years from the date of fi…

Section 2000.7025 Written Determinations a) Preparation and Execution When the Code or this Part requires a written determination, the Procurement Officer required to prepare the determination may delegate its preparation, but the responsibility for and the execution of the deter…

Section 2000.7030 No Waiver of Sovereign Immunity Nothing in this Part shall be deemed to be a waiver of sovereign immunity.

Section 2000.APPENDIX A Space Standards These space standards guide the design of interior spaces by establishing policies and requirements for Secretary of State employees with functional work environments appropriate for their required tasks, maximize the efficient use of space…

Section 2600.1 Title This Part may be cited as the State Board of Elections Procurement Rules.

Section 2600.10 Application a) Several Articles of the Illinois Procurement Code [30 ILCS 500] (the Code) will be referenced in this Part as though applicable to SBEL and all procurements of goods or services conducted by SBEL. b) The Code and this Part do not apply to: 1) grants…

Section 2600.100 Exercise of Procurement Authority a) The CPO shall ensure that all procurements of SBEL are in accordance with the Code and this Part and are in the best interests of the State. b) The CPO may appoint one or more employees under his direction and supervision to s…

Section 2600.1000 Conflicts of Interest a) An individual has a conflict of interest when he or she has a direct pecuniary interest in a contract and is owed a payment or otherwise receives a direct financial benefit in conjunction with performance of a contract, including finder'…

Section 2600.1005 Negotiations for Future Employment a) It is unlawful for any person employed by SBEL, or on a continual contractual relationship with SBEL, to participate in contract negotiations on behalf of SBEL with any firm, partnership, association, or corporation with who…

Section 2600.1010 Exemptions If the Procurement Officer finds a conflict of interest under Section 50-13 of the Code with the vendor selected for award or contract negotiations, the CPO may exempt named individuals from the prohibitions of Section 50-13 of the Code when, in its j…

Section 2600.1015 Revolving Door The CPO shall designate in writing the SBEL employees whose jobs or whose position descriptions are at least 51% directly related to State procurement. The following activities are directly related to State procurement: drafting specifications, pr…

Section 2600.1020 Disclosure of Financial Interests and Potential Conflicts of Interest a) For purposes of Section 50-35(b) of the Code, "parent entity" means a person who owns 100% of the bidding entity. b) For purposes of Section 50-35(b)(1) of the Code, "contractual employment…

Section 2600.1100 Complaints Against Vendors a) Whenever a vendor fails to meet contract requirements, including but not limited to failure to deliver on time or meet specifications, SBEL shall take appropriate action to initiate a complaint. b) For relatively minor infractions, …