Illinois Administrative Code

Section 5000.510 Responsibility of Agencies It is the responsibility of agencies to assist and cooperate with DCMS in the assignment and utilization of space, including the furnishing of data relative to the use of the space occupied, and personnel housed or to be housed. It is t…

Section 5000.520 Release of Space not Fully Utilized The space utilization program is designed to effect maximum efficient utilization of State-owned and controlled space. Space for which there is no current or foreseeable need by the occupying agency will be considered available…

Section 5000.530 Notice to DCMS of Relinquishment or Termination of Space a) DCMS shall be notified by any agency occupying space assigned or leased by DCMS at least 120 days prior to the date on which the space, or portion thereof, will no longer be needed. In no event, however,…

Section 5000.600 Excess Real Property Defined Excess property is that State-owned or controlled real property which has no present program need by the holding agency. Such property may nevertheless be beneficial to the State and should not be permanently disposed of. Excess prope…

Section 5000.610 Reports of Excess Real Property Excess real property shall be reported to CMS on the Annual Real Property Utilization Report Form by October 30 of each year. The annual report contains cumulative information for the fiscal year preceding the current October 30. R…

Section 5000.620 Utilization of Excess Real Property Excess real property reported to DCMS will be screened for possible utilization by other State agencies. Agency space requests will be compared with excess real property reports. If the excess real property can reasonably fulfi…

Section 5000.630 Charges for Use of Excess Property The agency using excess real property will not be charged any rent for use of the property unless the holding agency has a special fund established in the State Treasury for that purpose. The using agency may, however, be requir…

Section 5000.640 Temporary Occupancy An agency utilizing excess space is to consider the assignment terminable upon need of the holding agency. The holding agency shall give at least six months notice of intent to reuse the space to both DCMS and the using agency in order to allo…

Section 5000.650 Disputes Disputes between the holding and using agencies will be determined by the Department of Central Management Services.

Section 5000.660 Non-State Use a) Excess Real Property 1) Excess real property which cannot be used by a State agency may be leased to the public, with governmental units being the preferred tenants, for periods of time not to exceed five years unless longer periods are authorize…

Section 5000.700 Surplus Real Property Defined Surplus real property ... means any real property to which the State holds fee simple title or lessor interest, and is vacant and determined by the head of the owning agency to no longer be required for the State agency's needs and r…

Section 5000.710 Declaration of Surplus Real property inventories shall be maintained at the minimum necessary to ensure economic and efficient operations. To that end each agency shall survey property under its control on a continuous basis to identify property which is not need…

Section 5000.720 Reporting Surplus Real Property Each agency shall submit to CMS the Annual Real Property Utilization Report by July 31 of each year. The annual report contains cumulative information for the fiscal year preceding the due date. Reports of surplus real property are…

Section 5000.730 Notice of Availability to State Agencies CMS will notify State agencies of available surplus real property by October 31 of each year for real property declared surplus in the prior fiscal year. (Source: Amended at 48 Ill. Reg. 2837, effective February 6, 2024)

Section 5000.740 State Agency Requests for Surplus Real Property Any State agency may submit a written request to the Director of the Department of Central Management Services, within 60 days of the date of ... notification, to have control of surplus real property transferred to…

Section 5000.750 Transfer Decisions The Director of the Department of Central Management Services will consider each request to transfer surplus real property. Transfers shall only be made when the proposed land and anticipated use are consistent with the mission of the transfere…

Section 5000.760 Transfer Procedures a) The agency holding surplus property (transferor agency) will, at the time of transfer execute a quitclaim deed conveying the property to the State of Illinois. This deed will be recorded by DCMS and a copy maintained in DCMS and State Archi…

Section 5000.770 Transfer to Department of Central Management Services Surplus real property will normally be maintained by the transferor agency until disposal. No surplus real property shall be transferred to DCMS control except with the prior written approval of DCMS. Unless s…

Section 5000.780 Subsequent Disposal A transferee agency may not later dispose of property transferred pursuant to the State Property Control Act except with the approval of the Director of the Department of Central Management Services.

Section 5000.790 Sale of Surplus Surplus real property which is not transferred to another State agency shall be sold. No surplus property shall be sold for less than fair market value. For property valued by the Director of DCMS at more than $5,000, fair market value will be est…

Section 5000.800 Notice of Sale to Local Governments DCMS will send notice of the availability for sale of surplus property to the governmental bodies in the county in which the property is located including county board and all incorporated cities, towns and villages. Notice may…

Section 5000.810 Local Government Offer to Purchase a) Any local governing body may submit a binding offer to purchase the property for not less than the established fair market value. Such offer must be received within 60 days of the date of notice given to the governing body. O…

Section 5000.820 Public Sale If no acceptable offer is received from a local governmental unit, DCMS will offer the property for sale to the public. Any local governmental unit may participate in the public sale.

Section 5000.830 Public Sale Procedures a) DCMS will place "For Sale" signs on the property and will advertise the property in the Official State Newspaper and a county paper of general circulation. The advertisement shall run at least 3 separate times in each paper and shall app…

Section 5000.840 Non-State Interim Use a) The Director of DCMS may lease or permit the use of surplus real property to the public. Such lease or permit shall be for the period between the declaration of surplus and transfer or disposal. The lease or permit shall be for monetary c…

Section 5000.900 Applicability This Subpart is applicable to the use of the Peoria Regional Office Building, Springfield Regional Office Building, Champaign Regional Office Building, Marion Regional Office Building, Kenneth Hall Regional Office Building, East St. Louis, Rockford …

Section 5000.901 Building Access and Security a) The Director of Central Management Services or a designated Associate Director or Assistant Director of the Department of Central Management Services may suspend all or a portion of this Subpart when deemed necessary to ensure the …

Section 5000.902 Security a) Persons seeking entrance to CMS facilities must display the following to security personnel: 1) State issued identification; 2) Picture identification; persons furnishing picture identifications may also be required to sign in and out; 3) Other accept…

Section 5000.910 Definitions "Authorized Representative" means an employee of the Department authorized by the Director to act on his behalf. "Building" or "Buildings" means the buildings named in Section 5000.900 of this Subpart. "Building Manager" means the resident manager or …

Section 5000.920 Business Hours and Public Access a) The public business hours of the JRTC are 6:30 a.m. to 6 p.m. Monday through Friday and 10 a.m. to 4 p.m. Saturday, Sunday and holidays. b) The public business hours of the other buildings are 7 a.m. to 6 p.m. Monday through Fr…

Section 5000.930 Prohibited Activities a) No animals, except guide dogs to assist handicapped persons, shall be permitted in the buildings. b) No person or organization shall camp, erect a tent, monument (except as authorized by the Department to commemorate a deceased public off…

Section 5000.940 Demonstrations a) Any demonstration near the buildings or on the grounds is prohibited unless a permit for the activity is issued by the Department or its authorized representatives. Demonstrations are prohibited in the buildings. A written request addressed to t…

Section 5000.950 Exhibits and Special Events a) All organizations or individuals that are permitted to use the buildings shall be required to execute an agreement to indemnify and hold harmless the State from any injury or damage caused by their members' or participants' negligen…

Section 5000.960 Distribution of Leaflets a) No organization or individual shall distribute leaflets to persons entering the buildings or in the atrium or concourse levels of the JRTC without written permission from the Department. Leaflet distribution shall not be allowed in any…

Section 5000.970 Severability If any part of these rules shall be held by a court of competent jurisdiction to be invalid, such holding shall not affect the remaining parts hereof. (Source: Added at 17 Ill. Reg. 1006, effective January 19, 1993)

Section 5000.APPENDIX A Space Standards These space standards guide the design of interior spaces by establishing policies and requirements to provide State employees with functional work environments appropriate for their required tasks, maximize the efficient use of space, and …

Section 5010.100 Authority (Repealed) (Source: Repealed at 40 Ill. Reg. 7569, effective May 6, 2016)

Section 5010.1000 Assistance in Sales Property Control Division shall provide any necessary assistance to agencies wishing to conduct a sale of scrap.

Section 5010.1010 Proceeds of Sale of Scrap a) The Department shall deposit all proceeds from the sale of scrap into the State Surplus Property Revolving Fund or any other fund authorized by the legislature to receive proceeds of the sale. b) Pursuant to Section 6p-3 of the State…

Section 5010.105 Definitions a) Administrator means the Director of the Department of Central Management Services. b) Department means the Department of Central Management Services. c) Equipment means all tangible personal property of a non-consumable nature for the purpose of th…

Section 5010.110 Policy a) The Department of Central Management Services (CMS) shall regulate the accountability and control of all State-owned tangible personal property. b) The Department shall regulate the disposal of all State-owned tangible personal property. c) When economi…

Section 5010.1100 Disposal of State-Owned Vehicles This Subpart G applies to the disposal of all State-owned vehicles, except those traded in to a dealer for replacement vehicles and those vehicles under the jurisdiction of State colleges and universities. (Source: Amended at 43 …

Section 5010.1110 Vehicles to be Turned Over to the Department a) All vehicles being replaced or retired from an agency's fleet shall be turned over to the Department. This subsection (a) does not apply to trade-ins. b) Vehicles shall remain the responsibility of the possessing a…

Section 5010.1120 Turning in Operable Vehicles a) Agencies wishing to turn in operable vehicles shall contact the Department for a turn-in location. b) The possessing agency is responsible for getting the vehicle to the designated location. The Department will accept the vehicle …

Section 5010.1130 Transfer of Operable Vehicles to State Agencies a) Operable vehicles shall be made available, at no charge, to all State agencies at locations designated by the Department. b) If two or more agencies request the same vehicle, the Department will award the vehicl…

Section 5010.1140 Sale of Vehicles a) All surplus vehicles not transferred to State agencies shall be offered to units of local government in Illinois, Illinois school districts, and not-for-profit educational, charitable and public health organizations for sale. b) Any such sale…

Section 5010.1150 Inoperable Vehicles Inoperable vehicles are defined as those vehicles that have been determined to be totally wrecked and/or are in need of repairs for which the cost exceeds the value of the vehicle.