Illinois Administrative Code

Section 1.150 Incorporation by Reference No incorporation by reference of the rules of a federal agency or standards of a nationally recognized organization include any additions or deletions after the date specified in the incorporation.

Section 1.160 Nondiscrimination a) In carrying out the program, the Grantee shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, ancestry, age, physical or mental handicap unrelated to ability, marital sta…

Section 1.170 Assurances The Grantee assures that with respect to the Grant that: a) It possesses legal authority to apply for the Grant and to execute the grant agreement and to carry out the proposed program. b) It will comply with the state Freedom of Information Act (Ill. Rev…

Section 1.175 Integration Clause Each grant document shall contain an agreement between the parties that the agreement, with attachments, as written, is the full and complete agreement between the parties and that there are no oral agreements or understandings between the parties…

Section 1.180 Severability Clause If any provision under the agreement or its application to any person or circumstance is held invalid by any court of competent jurisdiction, this invalidity does not affect any other provision or its application of the agreement which can be giv…

Section 1.185 Waivers A waiver of any conditions of the grant must be in writing from the Director of the Department or his designee. (Source: Added at 13 Ill. Reg. 20321, effective December 15, 1989)

Section 1.190 State Not Liable The Grantee shall save the State of Illinois harmless from any and all claims, demands, and actions based upon or arising out of any services performed by themselves or by their associates and employers under this Grant. The Department by entering i…

Section 1.195 Insurance a) The Grantee agrees to assume all risk of loss and to indemnify and hold the Department, its officers, agents and employees, harmless from and against any and all liabilities, demands, claims, damages, suits, costs, fees, and expenses incident thereto, f…

Section 1.20 Definitions Department – The Department of Commerce and Community Affairs. Director – The Director of the Department of Commerce and Community Affairs. Equipment – Nonexpendable personal property having a useful life of more than one year and an acquisition cost of $…

Section 1.30 Record Retention Requirements a) The Grantee will, as often as deemed necessary by the Department, the Attorney General of the State of Illinois, the Auditor General of the State of Illinois, the Comptroller of the State of Illinois, the Comptroller General of the Un…

Section 1.35 Fees The Grantee shall not pay a fee from grant funds awarded by the Department for the purpose of developing an application for financial assistance from the Department. (Source: Added at 13 Ill. Reg. 20321, effective December 15, 1989)

Section 1.40 Property Management a) The Grantee retains title to all equipment purchased with grant funds for program operations. The Grantee shall maintain appropriate property records and periodically, at intervals not to exceed two years, conduct an inventory of all equipment …

Section 1.50 Cash Management a) Grantees shall make all cash depositories in accounts covered under Federal Depositors Insurance Corporation or Federal Savings and Loan Insurance Corporation agreements. b) In the event the Department employs a letter of credit procedure, separate…

Section 1.60 Interest on Grant Funds In accordance with Section 10 of the Illinois Grant Funds Recovery Act (Ill. Rev. Stat. 1987, ch. 127, par. 2310 as amended by P.A. 85-1214, effective August 30, 1988), all interest earned on funds held by the Grantee under this grant shall be…

Section 1.70 Program Income Earnings by the Grantee, including interest income, realized from grant supported activities will be incorporated into the program funding and expended for grant purposes. (Source: Amended at 13 Ill. Reg. 20321, effective December 15, 1989)

Section 1.80 Travel Expenses Costs in accordance with the State of Illinois Department of Central Management Services Travel Regulations (80 Ill. Adm. Code 2800) or travel policies set forth in the Grantee's approved budget are allowable for expenses for transportation, lodging, …

Section 1.85 Procurement The Grantee shall adhere to the following procurement systems and procedures: a) The Grantee may use any part or all of its own procurement systems and procedures to the extent that such systems and procedures or any part thereof do not conflict with Atta…

Section 1.90 Financial Management Standards The Grantee's financial management system shall be structured under the Accounting Standards of the Financial Accounting Standards Board of the American Institute of Certified Public Accountants (AICPA) (June 1984) to maintain control a…

Section 1.APPENDIX A Office of Management and Budget Circular A-102 Uniform Requirements for Assistance to State and Local Governments (January, 1981) Attachment A: Cash Depositories 1. This Attachment sets forth standards governing the use of banks and other institutions as depo…

Section 100.10 Legislative Base a) Federal 1) On July 31, 1981, Congress passed the Omnibus Budget Reconciliation Act of 1981 (P.L. 97-35) which established seven block grant programs. These block grants replaced a large number of programs previously administered by the federal g…

Section 100.100 Complaint Process The Department will follow the procedures outlined in 56 Ill. Adm. Code 2605 for complaints filed by LAA's or other recipients. Procedures specified in Section 100.90 of this Part will be followed for complaints by applicants for energy assistanc…

Section 100.110 Incorporation by Reference Any incorporation by reference in this Part of the rules and regulations of any agency of the United States or of standards of a nationally recognized organization or association includes no new amendments or additions made after the dat…

Section 100.20 Purpose and Scope a) The LIHEAP has been established to carry out the provisions of the Energy Assistance Act . The State will use the funds available under the Low Income Home Energy Assistance Block Grant to provide assistance to eligible households to meet the c…

Section 100.200 Energy Assistance Program a) Implementation This Part institutes the energy assistance program mandated by the Energy Assistance Act. This assistance program shall be known as the "Low Income Home Energy Assistance Program" (LIHEAP). b) Impacting Authorities The f…

Section 100.210 Allocation of Block Grant Funds a) The Department shall allocate financial assistance for each county from sums available for any fiscal year from the Low Income Home Energy Assistance Block Grant as described in the State's annual plan to HHS. b) The Department s…

Section 100.220 Assistance Available a) Assistance Options All applicants eligible for assistance under LIHEAP as described in Section 100.250 are eligible to receive assistance under the following options: 1) Option 1 A) If the applicant: is not a customer of record of a home en…

Section 100.230 Applicant Assistance a) Application and Enrollment 1) Applications for assistance shall be submitted to and processed on a full-time basis by LAAs during months specified by the Department. The dates will be set annually by the Department after consultation with t…

Section 100.240 Summer Energy Assistance a) A LIHEAP Summer Energy Assistance Program may be operated by the Department only if unused heating assistance funds are available. This option will provide eligible households with assistance to help meet summer energy costs and respond…

Section 100.250 Determination of Household Eligibility a) Household applications for assistance through program options contained in Sections 100.230 and 100.240 will be accepted by LAAs if there are sufficient funds allocated to the LAA to grant assistance through program option…

Section 100.30 Definitions "Act": The Energy Assistance Act [305 ILCS 20]. "Customer of record": Any person who is receiving home energy services from a home energy provider and has agreed to pay for those services or did receive home energy services during the program year from …

Section 100.40 Local Administering Agency Designation a) Certain entities are eligible to apply for LAA designation under this Part as follows: 1) Any organization which was officially designated as a Community Action Agency under the applicable provisions of the Economic Opportu…

Section 100.400 Allocation of Funds a) The Department shall allocate financial assistance for each county from sums tentatively transferred for any fiscal year from the Low Income Home Energy Assistance Block Grant, as described in the State's annual plan to HHS, and the State Su…

Section 100.410 Minimum Program Requirements a) No dwelling unit may be weatherized without documentation that the household and the dwelling unit is eligible as provided in Section 100.450. b) Priority is to be assigned, in terms of scheduling weatherization work, as follows: 1)…

Section 100.420 Allowable Costs a) The LAA may use a percentage to be determined by the Department of the total funds allocated for local agency administration. The amount will be established annually after consultation with the Policy Advisory Council (see 305 ILCS 20/5) and wil…

Section 100.430 Cost Restrictions a) The following cost restrictions apply to funds allocated to the county for IHWAP, which are based on such factors as the number of basic component activities conducted in the previous year. 1) Of those funds provided for weatherization materia…

Section 100.440 Standards and Techniques for Weatherization a) Only those materials that meet or exceed the standards prescribed by the Department in accordance with 10 CFR 440.Appendix A (2001) shall be purchased with funds provided under this Part. Further, where it is in the b…

Section 100.450 Eligible Dwelling Units A dwelling unit shall be eligible for IHWAP services if: a) it meets the definition of separate, independent living quarters (see Section 100.30); b) it is occupied by household members: 1) whose total income is at or below 150% of the Pove…

Section 100.50 Local Administering Agency Application for Funding a) Designated LAAs will be required to meet program and fiscal requirements for operation of the LIHEAP and IHWAP programs under this Part prior to the submittal of an application for grant funding from the State. …

Section 100.60 Local Administering Agency Designation Suspension, Termination and Revocation a) A designated LAA will be permitted to apply for and receive funding available from the State to operate its LIHEAP and IHWAP programs in its Service Area unless one or more of the foll…

Section 100.70 Administrative Requirements For the purpose of this Part, administrative requirements specified in 47 Ill. Adm. Code 1 and as follows are applicable. a) Budget Modification The LAA cannot be reimbursed for costs that exceed the total program or administrative cost …

Section 100.80 Nondiscrimination a) Equal Employment Opportunity 1) In carrying out the program, the Grantee shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, natural origin, ancestry, age, physical or mental handicap u…

Section 100.90 Dispute Procedures Applicants shall be provided with an opportunity for a fair administrative hearing when claims for energy assistance are denied or are not acted upon within prescribed timelines (see Section 100.250(d)), or if the applicant disputes the amount or…

Section 100.APPENDIX A LIHEAP Payment Matrix DIRECT VENDOR/CASH PAYMENTS NORTHERN 2003 PAYMENT MATRIX – NORTH #1 0% - 40% Poverty Level HOUSEHOLD SIZE FUEL TYPE DVP 1 2 3 4 5 6 OR MORE Natural Gas/ Primary $364 $422 $438 $473 $483 $ 500 Other Secondary $103 $161 $184 $206 $223 $ …

Section 105.10 Low-Income Household Water Assistance Program a) Implementation This Part institutes the federally-funded water assistance program available to low income-eligible residents statewide. This assistance program shall be known as the federal "Low Income Household Wate…

Section 105.20 Allocation of Grant Funds a) The Department shall allocate financial assistance for each county from sums available for any fiscal year from the federal LIHWAP grant as described in the State's plan to HHS. b) The Department shall determine allocations for each cou…

Section 105.30 Assistance Available Assistance Options All applicants that meet the eligibility requirements for federal LIHWAP as described in Section 105.10, are eligible to receive assistance under the following options: a) Option 1 (Emergency Assistance): 1) If the eligible a…

Section 105.40 Applicant Assistance a) Application and Enrollment 1) Applications for assistance shall be submitted to LAAs. Such applications shall be processed on a full-time basis by LAAs until the funds are expended. 2) The assistance will be provided to eligible applicants i…