Illinois Administrative Code

Section 207.30 Document Copying Fees As reimbursement of actual costs, the State Board of Elections shall be paid as follows: a) For copies of any document, instrument or paper when the page to be copied does not exceed legal size (8½ inches wide and 14 inches long), where the fe…

Section 207.40 County Clerk Notification to State Board of Elections of Certain Filings for Office All county clerks, shall, by certified mail, at least 91 days prior to the General Election, notify the State Board of Elections of all nominations of independent candidates for the…

Section 207.50 Deputy Registrars; Definition of Bonafide State Civic Organization a) For the purpose of determining eligibility for appointment as a deputy registrar pursuant to Sections 4-6.2, 5-16.2 and 6-50.2 of The Election Code (Ill. Rev. Stat. 1983, ch. 46 pars. 1-1 et seq.…

Section 207.60 Chad Removal a) Chad is that portion of a ballot card which has been dislodged or partly dislodged from the ballot card by a voter when recording a vote. b) Chad shall be removed from ballot cards prior to their processing and tabulation in election jurisdictions w…

Section 207.70 Post Tabulation Testing a) The post-tabulation test of electronic voting systems required by Section 24A-9 of the Election Code (Ill. Rev. Stat., 1985, ch. 46, par. 24A-9) shall be performed using the same equipment which was used to perform the actual tabulation o…

Section 207.80 Notation of Straight Party Tickets and of Overvotes and Undervotes by Electronic Voting Systems a) The precinct return produced by an electronic voting system shall report every voted ballot on which the voter has cast a vote for all candidates of one party and no …

Section 207.90 Reporting of Errors in Vote Tabulation Where Electronic Voting Systems Are In Use. a) Each election authority shall verbally and in writing report to the State Board of Elections each instance of apparent failure or malfunction of electronic voting system equipment…

Section 207.APPENDIX B VIS Format STATE OF ILLINOIS STATE BOARD OF ELECTIONS VOTER INFORMATION SYSTEM PRESCRIBED FORM Technical Data 9 Track Magnetic Tape No Label EBCDIC 237 Bytes Per Record 1600 bpi or 6250 bpi 20 Records Per Block DATA ITEM A/N LENGTH FROM POS. TO POS. JURISDI…

Section 208.10 Certification by the State Board of Elections of Proposed Amendments to the Illinois Constitution and Statewide Questions of Public Policy a) WHEREAS, the Illinois Constitution of 1970, Article XIV, Section 2, provides that the General Assembly may initiate amendme…

Section 209.10 Purpose a) The purpose of this Part is to establish minimum guidelines to be used in determining: 1) whether a system of registration is accessible to handicapped and elderly potential voters; and 2) whether facilities used as polling places in all elections are ac…

Section 209.20 Definitions For the purpose of this rules, the following definitions shall apply: "Accessible" means "open to" or "available" as defined in Section 11-4.2 of the Act. "Accessible Polling Place Facility" describes the combination of the various elements of the built…

Section 209.30 Guidelines for Accessibility a) System of Registration To be accessible to handicapped and elderly potential voters a system of registration shall provide an opportunity for each potential voter to register at the residence of such voter. b) Polling Places To be ac…

Section 209.40 Determination of Accessibility a) The County Board or Board of Election Commissioners shall survey every polling place facility to be used throughout the jurisdiction to determine whether such facilities are in compliance with the criteria set forth in this Part. b…

Section 209.50 Exemption Procedures a) 1) A facility shall be considered to be a potential polling place when it can be leased for the hours needed on election day at the normal rate paid by the jurisdiction and meets the requirements of Sections 11-2 and 11-4 of the Act. 2) If a…

Section 209.60 Emergency Provision a) If an election authority has determined that an accessible polling place has become unavailable due to reasons such as discovery of previously-unknown leasing restraints, snow, fire, labor strikes, natural disasters or unforseen circumstances…

Section 209.70 Alternative Means for Casting Ballots at Inaccessible Polling Places a) In those instances where an exemption has been granted pursuant to Section 209.50 of this Part, or where an alternate polling place which is not in compliance with Section 209.30 of this Part i…

Section 209.75 Alternative Means for Casting Ballots at Accessible Polling Places a) Any handicapped voter who, because of structural features of the building in which the polling place is located, is unable to access or enter the polling place may request that a ballot be delive…

Section 209.80 Responsibilities of the State Board of Elections The State Board of Elections shall: a) prepare a list of all polling places by election jurisdiction for which an exemption was granted. Such list shall contain the location of the polling place, the reason for the i…

Section 209.90 Registration and Voting Aids for the Elderly and Handicapped a) Each election authority shall make available registration and voting aids for elderly and handicapped individuals including: 1) instructions, printed in large type, displayed in an unobstructed manner …

Section 209.APPENDIX C International Symbol for Accessibility

Section 209.ILLUSTRATION B Minimum Requirements For Doors Opening in Series

Section 210.10 Licensing of Raffles Conducted by Political Committees a) No raffle or other game of chance defined in and authorized by Section 8.1 of the Raffles Act [230 ILCS 15/8.1] (the Act) shall be conducted unless a license has first been issued for such a purpose by the S…

Section 210.APPENDIX A Application Form FORM DR LICENSE APPLICATION TO CONDUCT A RAFFLE 1. Name and address of political committee. 2. Type of Committee (Circle One) Candidate Political Party Political Action Committee Ballot Initiative 3. Name and address of officers. A. Chairma…

Section 212.210 Introduction a) General 1) Subject This Part establishes the basic policies governing the personnel in the Office of the State Board of Elections. 2) Equal Employment The Office of the State Board of Elections does not discriminate with respect to recruitment, hir…

Section 212.214 Position Classification and Compensation a) Position Classification 1) Organizational Structure: The organizational structure of the Office shall be as established by the Executive Director and maintained on file in the Office of Administrative Services. 2) Positi…

Section 212.218 Application and Appointment a) Applications for Employment 1) Notice: Positions shall be advertised in both the Springfield office and the Chicago office by posting, unless the Executive Director directs otherwise. Other recruitment methods may be used as deemed a…

Section 212.222 Work Schedule and Attendance a) The Executive Director shall establish and maintain on file in the Office of Administrative Services a schedule of working hours for the Office. b) The Office of Administrative Services shall maintain daily attendance records for al…

Section 212.226 Continuous Service a) Definition: 1) Continuous service is the uninterrupted period of service from the date of original appointment to State service. 2) Employees who have previous State service that qualified for earning of vacation benefits shall be given credi…

Section 212.230 Personnel Records and Performance Reviews a) Personnel Records 1) A personnel file shall be established for each employee upon entry into employment and shall be maintained in the Division of Administrative Services. When the following records are maintained, they…

Section 212.234 Probationary Status a) Probationary Period: 1) A probationary period of approximately six months shall be served by a full-time employee who is newly hired from outside the Office. 2) A probationary period of approximately four months shall be served by a full-tim…

Section 212.238 Promotion a) Definition: A promotion is the appointment by a Director or the Executive Director of an employee to a position in a classification with a higher maximum permissible salary than the former classification. The promotion of an employee by a Director sha…

Section 212.242 Employee Transfer a) Definition: A transfer is the assignment of an employee to a position whose classification has the same maximum permissible salary as the former classification. b) Intra-Agency Transfer: An employee may be transferred to a position involving s…

Section 212.246 Demotion a) Definition: 1) Demotion is the assignment of an employee to a position in a classification having a lower maximum permissible salary than the former classification, made for reasons of inability of the employee to perform the work of the position from …

Section 212.250 Layoff a) Layoff Procedure 1) A Director may request the layoff of an employee because of lack of funds, material change in duties or organization, reduced workload or lack of work, or the abolition of the employee's position. Based on classification, division or …

Section 212.254 Voluntary Reduction a) Voluntary Reduction of Certified and Probationary Employees: Certified and probationary employees may voluntarily request or accept assignment to a vacant position in the same organizational unit in a classification having a lower maximum pe…

Section 212.258 Resignation and Reinstatement a) Resignation: An employee who voluntarily leaves his or her position of employment with the Office shall, except in emergency circumstances approved by the Executive Director, give advance notice of intent not less than 10 working d…

Section 212.262 Employee Conduct a) Standards of Conduct Employees of the Office shall obey the rules of conduct of this Office and shall be aware that the absence of a specified published rule of conduct covering an act tending to discredit an employee, this Office or the State …

Section 212.266 Discipline and Discharge a) Termination at the Discretion of the Executive Director: Probationary employees who have not obtained certified status and Executive Employees in the Office may be terminated at any time without notice, cause or any right to a hearing, …

Section 212.270 Grievance Procedure a) Grievance: Any certified employee, unless otherwise excepted by this Part, may file a grievance as to the application of this Part or any policy arising under this Part as to the impact of the application upon his or her employment condition…

Section 212.274 Sick Leave a) Accrual: Full-time employees shall earn sick leave at the rate of one day for each calendar month's service. Temporary employees do not earn sick leave. No employee shall accrue sick leave while remaining on the payroll to collect accrued vacation pr…

Section 212.278 Vacation Leave a) Accrual: 1) Full-time employees shall earn vacation leave, accrued monthly on a pro-rated basis in accordance with the following schedule: A) From the date of hire until the completion of five years of continuous service: 10 days annually. B) Fro…

Section 212.282 Leave for Personal Business a) Accrual: Full-time employees shall be permitted 22.5 hours of leave for personal business each calendar year with pay. Full-time employees who enter service with the Office during any calendar year shall be given credit for personal …

Section 212.286 Leaves of Absence a) Types 1) Illness: An employee who has expended his or her accumulated sick leave may be granted a leave without pay, provided that he or she submits a required statement from an appropriate health care provider setting forth the reasons for th…

Section 212.290 Holidays a) Authorized Holidays: All full-time employees shall have time off, with full salary payment, on the day designated as a holiday for the following: 1) New Year's Day 2) Martin Luther King Day 3) Lincoln's Birthday 4) Washington's Birthday (President's Da…

Section 212.294 Overtime a) Overtime: For those positions that are not considered executive, administrative or professional as defined under the provisions of 29 CFR 541 and for those executive, administrative or professional positions for which compensatory time is authorized by…

Section 212.298 Interpretation and Application of Rules The Executive Director shall determine the proper interpretation and application of each provision of this Part. The decision of the Executive Director as to the proper interpretation or application of any rule shall be fina…

Section 212.299 Savings Clause If any Section or part of any Section of this Part shall be held invalid, the remaining provisions of the Part shall have and be given full force and effect as completely as if the invalidated part had not been included therein.

Section 213.10 General Provisions and Definitions a) The State Board of Elections shall provide by rule, after at least 2 public hearings of the Board and in consultation with the election authorities, a Cyber Navigator Program to support the efforts of election authorities to de…

Section 213.20 Infrastructure – Illinois Century Network (ICN) Connectivity a) The Board will modify the Statewide voter registration database, including the electronic canvas transmissions, to allow for connection from local election jurisdictions via an ICN established internal…

Section 213.30 Outreach − Cyber Security Information Sharing The Board shall establish an Interagency Agreement with the Illinois State Police's Statewide Terrorism and Intelligence Center (STIC) to develop a cyber security outreach and/or awareness program. The Interagency Agree…