Kansas Administrative Code

Limitations, employee’s respon- sibility. (a) An agency head may authorize combi- nation mobile home and self moves. However, the cost of such a move shall not exceed the compara- ble cost for commercial carrier moves. (b) Employees shall be responsible upon com- pletion of comme…

Sale of residence, expenses not allowed. Expenses of the sale of the employ- ee’s residence, losses on the sale of an employ- ee’s residence or the settlement of an employ- ee’s residence or the settlement of an unexpired lease by the employee at the old residence and the purchas…

Separation from service. A for- mer employee separated by reason of reduction in force or transfer of function who within one (1) year after separation is re-employed by a nontem- porary appointment at a different geographical lo- cation from that which separation occurred, may b…

Official station; three months. If an employee has been continuously stationed at one place for three months, or travels to a place of work where more than one-half of the work time is spent for three or more months, that place shall be immediately designated as the official stat…

Incapacitated employee on in- trastate travel; subsistence and transporta- tion. An employee who, while traveling on official intrastate business and away from the employee’s designated official station or domicile, becomes incapacitated by illness or injury not due to the employ…

Incapacitated employee on in- terstate travel; subsistence and transporta- tion. An employee who, while traveling on official interstate business away from the employee’s des- ignated official station or domicile, becomes inca- pacitated by illness or injury not due to the em- 65…

Official station; employee resid- ing outside the designated official station. When an employee residing in an area other than the city designated as the employee’s official sta- tion, travels on official state business from his or her residence to a destination which is outside …

Date and hour of departure and return. If an employee is granted leave of ab- sence while on official travel, including Saturdays, Sundays, and holidays, the employee’s subsistence allowance claim shall be adjusted according- ly for the date and hour of departure from, and the re…

After leave of absence. Subsistence shall be allowed after leave of absence from the time of return to field duty station until travel as- signment is completed by return to official station or, in the event of transfer to a new official station, until arrival at such new station…

Railroad accommodations. When employees travel by railroad, first class day coach seating accommodations may be authorized. No railroad sleeping accommodations will be reim- bursed inasmuch as K.S.A. 1968 Supp. 75-3207 as amended provides for payment on a quarter day basis of a s…

Airline travel accommodations. When the administrative head of the agency de- termines that airline travel is the most economi- cal or advantageous to the state, the use of airline travel may be authorized. The most economical mode of airline travel is considered to be tourist or…

Use of privately owned or operat- ed conveyance, limitations; reimbursement for transportation and subsistence expenses. (a) In-state travel. If the use of a privately owned or operated conveyance on official state business is authorized by the agency head or the agency head’s de…

Use of state-owned or operated motorvehiclesonofficialstatebusiness;appli- cability; definitions. (a) The rules and regulations inthisarticleshallapply,exceptasmaybeexpressly indicated,totheuse,chargesforuse,orreimburse- 70 DEPARTMENT OF ADMINISTRATION 1-17-2 mentforuse,ofallmoto…

State-owned or leased motor vehicles; travel records. (a) Each state agency shall ensure that travel records are maintained for each state-owned or leased motor vehicle as- signed to the agency. (b) For daily and trip assignments, each oper- ator shall maintain an accurate record…

State-owned or operated mo- tor vehicles; verification of mileage; point of duty in interstate travel. For the purpose of computing mileage reimbursement, travel shall be deemed to be by way of the usually traveled, most direct route. Information and maps of the department of tra…

Supplies, service, maintenance, repair, and storage of state-owned or leased motor vehicles. Supplies for, service, mainte- nance,repair,andstorageofstate-ownedorleased motor vehicles shall be performed or arranged for under the supervision of the secretary or a desig- nee and pu…

Expenses incurred in the opera- tion of state-owned or leased motor vehicles. (a) While on official state business, any operator may purchase operating or maintenance items or services, including gasoline, oil, tire repairs, and lu- brication,forastate-ownedorleasedmotorvehicle. …

Repairs or purchases for central motor pool vehicles. Except as authorized by K.A.R. 1-17-15, no obligation for repairs or pur- chases in excess of $75 shall be incurred without the prior approval of the central motor pool direc- tor. (Authorized by K.S.A. 75-3706, 75-4604; effec…

Emergency repairs or purchas- es for central motor pool vehicles. Repairs or purchases necessary to safely drive a central mo- tor pool vehicle to the immediate destination may be reimbursed upon justification and approval by the director of the central motor pool. No obli- gatio…

Parking for and return of state- owned or leased motor vehicles. A state-owned or leased motor vehicle assigned on a trip or daily basis shall be returned to the proper motor pool as soon as the state business for which the vehicle was used is completed. If use of the vehicle is …

State-owned or leased motor vehicles; towing charges. Towing charges re- sulting from failure of a motor pool vehicle shall be paid by the motor pool. When towing service is required within approximately twenty-five (25) miles of Topeka, the operator shall call the mo- tor pool a…

State-owned or operated motor vehicles; accident reporting requirements. If an accident should occur involving any state- owned or operated motor vehicle, the accident should be immediately reported by the operator or some reliable person to the highway patrol or other law enforc…

State-owned or leased motor vehicles; signs, decals, and bumper stickers prohibited. No agency or operator shall permit any sign, decal, or bumper sticker to be affixed to or remain on any state-owned or leased motor vehicle unless it has been placed there under the written autho…

Same; use of state-owned or leased motor vehicles. (a) State-owned or leased motor vehicles shall only be used for offi- cial state business and shall only be operated by a person who has a valid driver’s license and who is: (1) an officer or employee of the state of Kansas; or (…

State-owned or leased vehicles; travel from employee’s residence to his or her official work station. (a) (1) State-owned or leased motor vehicles shall not be used to com- mute between the employee’s residence and the employee’s official work station, except: (A) when parking th…

Same; use of state-owned or op- erated motor vehicles; responsibility of oper- ator. The operator of a state-owned or operated motor vehicle shall be responsible for operating the vehicle in a safe and prudent manner and in accordance with all applicable county, township, city or…

Same; use of state-owned or oper- ated motor vehicles; compliance with regu- lations; condition precedent. Compliance with the provisions of these rules and regulations shall be a condition precedent to the right to operate or continue to operate a state-owned or operat- ed motor…

(Authorized by K.S.A. 75-3706, 75- 4601 et seq.; effective, E-74-4, Nov. 2, 1973; effec- tive May 1, 1975; amended May 1, 1979; revoked May 1, 1984.)

Permanently-assigned vehicles. (a) Any agency desiring to have a permanently- assigned motor pool vehicle may apply to the director of the central motor pool. The director shall approve the assignment if: (1) the vehicle is driven no less than 18,000 miles per year when the drive…

Requests for state-owned or leased motor vehicles on a daily or trip basis. Requests for motor pool vehicles shall be made of the motor pool’s administrative officer by the requesting operator submitting a requisition form to the motor pool at the time the vehicle is need- ed, or…

(Authorized by K.S.A. 75-3706, 75- 4601 et seq.; effective, E-74-4, Nov. 2, 1973; ef- fective May 1, 1975; revoked May 1, 1979.)

Agency responsibility for vehi- cles rented to the agency for official duties. At the time of employment, personnel of the state whose duties require operation of motor vehicles shallqualifyforoperatingmotorvehiclesbyhaving and maintaining in effect a valid driver’s license. Each…

Written accident reports re- quired. The following forms shall be completed and filed by the employee driver or someone des- ignated by the employee’s immediate supervisor: (a) Employee report of accident form shall be filed with the secretary or employee designated at the centra…

Accident repairs. Employees are prohibited from making personal payments for repairs to motor pool vehicles as a result of ac- cidents. Regular state purchasing and accounting procedures shall apply for payment of vehicle ac- cident repairs. In cases where the liability is with t…

Same; use rates and charges for motor pool vehicles. Motor pool vehicle use rates will be charges based on the actual cost of operating the motor pool, including reasonable overhead costs, vehicle depreciation, public liabil- ity insurance, and all operating, servicing, repair an…

(Authorized by K.S.A. 75-3706, 75- 4601 et seq.; effective, E-74-4, Nov. 2, 1973; effec- tive May 1, 1975; amended May 1, 1979; revoked May 1, 1981.)

(Authorized by K.S.A. 75-3706, K.S.A. 1978 Supp. 75-3203; effective, E-74-18, April 5, 1974; effective, E-76-5, Jan. 1, 1975; ef- fective, E-76-17, March 27, 1975; effective May 1, 1976; revoked May 1, 1979.)

Mileage rates. Any agency desig- nee may approve travel reimbursement to an em- 75 Housing, Food Service and Other Employee Maintenance 1-19-2 ployee or public official who has been authorized to use a privately owned conveyance to engage in official business for an agency accord…

(Authorized by K.S.A. 1975 Supp. 75- 3203, 75-3706, 75-4608; effective, E-74-18, April 5, 1974; effective, E-76-5, Jan. 1, 1975; effective, E-76-17, March 27, 1975; effective May 1, 1976; revoked Nov. 5, 2021.) AND OTHER EMPLOYEE MAINTENANCE

Applicability. (a) This regulation is applicable to all housing, food service and other employee maintenance furnished by a state agen- cy, and to all officers or employees who receive such housing, food service, or other employee maintenance as these terms are defined herein. (A…

Permissive changes in rate schedule. Any agency may apply at any time to the secretary of administration for changes in the rate schedules provided for in these regulations, subject to the approval of the governor. (Autho- rized by K.S.A. 75-2961a, 75-3706; effective, E-74-46, Au…

Food service and housing au- thorized by line item appropriation and pro- vided primarily for public functions shall be exempt from the provisions of these regu- lations. (Authorized by K.S.A. 1974 Supp. 75- 2961a, 75-3706; effective, E-74-46. Aug. 28, 1974; effective May 1, 1975…

Definitions. For purposes of this regulation, the following definitions will apply: (A) Housing—shall include all sleeping places, place of abode, rooms or residences, place of habitation, quarters or facilities owned or leased by the state and used by state employees and others …

Policy. It shall be the state policy that whereagency’sfacilitiesorservicesareavailablefor providing housing, food service or other employee maintenance, they may be furnished to employees with adjustments to the cash wages or salaries of the position involved as provided herein.…

Benefits which may be provided to employees. (a) Food service. (1) Agencies op- erating dining facilities for patients, inmates, and students may provide food service or meals to em- ployees subject to the conditions contained in this regulation. (2) When an agency operates its d…

Benefits which may not be pro- vided to employees. (A) Domestic help. No of- ficer or employee of any agency will be furnished domestic help, except those working under au- thorized training programs as provided for in regulation 1-19-4 (E) and for classified domestic workers who…

Visiting state employees. State em- ployees visiting agencies on official business may use agencies’ dining facilities and pay the amount required under the cost recovery system estab- lished by the agency. (Authorized by K.S.A. 1974 Supp. 75-2961a, 75-3706; effective, E-74-46, A…

Existing agreements and con- tracts. This regulation supersedes all existing rate schedules pertaining to employee benefits. (Au- thorized by K.S.A. 1974 Supp. 75-2961a, 75-3706; effective, E-74-46, Aug. 28, 1974; effective May 1, 1975.)

Administration. (A) Payroll deduc- tions. Total charges for housing, food service or other employee maintenance provided for the convenience of the employee which is deduct- ed from each employee’s monthly salary will be shown in a maintenance charge column on the monthly payroll…

Rate schedule. Agencies shall im- mediately on the effective date of these regula- tions and annually thereafter, by June 1, adopt an accounting procedure and prepare a rate sched- ule for housing, food service, and other employ- ee maintenance to be provided to employees for the…