Kansas Administrative Code

State human resource program, responsibilities, regulations, and guidelines. (a) The Kansas civil service act shall be adminis- tered by the director to establish a complete hu- man resource program that provides an effective, diverse, responsible, and quality workforce. The regu…

(Authorized by K.S.A. 75-3747; im- plementing K.S.A. 1982 Supp. 75-3746; effective May 1, 1983; revoked May 31, 1996.)

Pilot projects. (a) Plans for pilot proj- ects within the state employee workforce may be developed by the director for the purpose of de- termining whether a specified change in human re- sourcemanagementpoliciesorproceduresoranew humanresourcesprogramwouldresultinimproved state…

This regulation shall be re- voked on and after June 5, 2005. (Authorized by K.S.A. 75-3706 and 75-3747; implementing K.S.A. 75-2925, 75-2949, 75-2952, 75-2957, 75- 3707, and 75-3746; effective Oct. 1, 1999; revoked June 5, 2005.)

This regulation shall be re- voked on and after June 5, 2005. (Authorized by K.S.A. 75-3706 and 75-3747; implementing K.S.A. 75-2925, 75-2949, 75-2952, 75-2957, 75- 3707, and 75-3746; effective Oct. 1, 1999; revoked June 5, 2005.) TERMINATION

This regulation shall be revoked on and after June 5, 2005. (Authorized by K.S.A. 75-3747; implementing K.S.A. 75-2949d and 75-2944; effective, E-82-14, July 1, 1981; effective May 1, 1982; amended Dec. 27, 1993; amended May 31, 1996; amended Sept. 18, 1998; revoked June 5, 2005.…

This regulation shall be revoked on and after June 5, 2005. (Authorized by K.S.A. 1996 Supp. 75-3747; implementing K.S.A. 75-2949; effective, E-82-14, July 1, 1981; effective May 1, 1982; amended Oct. 24, 1997; revoked June 5, 2005.)

(Authorized by K.S.A. 1983 Supp. 75- 3747; implementing K.S.A. 1983 Supp. 75-2944 and 75-2946; effective, E-82-14, July 1, 1981; effective May 1, 1982; amended May 1, 1983; amended May 1, 1984; amended Dec. 17, 1995; revoked May 31, 1996.)

(Authorized by K.S.A. 1981 Supp. 75-3747; implementing K.S.A. 75-2946; effec- tive, E-82-14, July 1, 1981; effective May 1, 1982; amended Dec. 17, 1995; revoked May 31, 1996.)

Resignation. (a) Each employee wishing to resign in good standing shall file with the appointing authority, at least two weeks be- fore the employee’s last day at work, a written res- ignation stating the date it will become effective and the reasons for leaving. If the employee …

(Authorized by K.S.A. 1981 Supp. 75- 3747; implementing K.S.A. 1981 Supp. 75-2948; effective May 1, 1979; amended, E-82-14, July 1, 1981;amendedMay1,1982;revokedMay1,1984.)

This regulation shall be revoked on and after June 5, 2005. (Authorized by K.S.A. 75-3747; effective May 1, 1979; revoked June 5, 2005.)

Grievance procedure. Each ap- pointing authority shall establish in writing a grievance procedure for its employees. The avail- ability to, or the use of, a grievance procedure by an employee shall not preclude the employ- ee’s use of appropriate appeal procedures that are availa…

Agency appeals. Any appointing authority may appeal any final decision of the director of personnel services to the secretary of administration by filing a written notice of appeal with the secretary, signed by the appointing au- thority, with a copy to the director. Each notice …

(Authorized by K.S.A. 75-3747; effec- tive May 1, 1979; revoked May 1, 1983.)

Content of employees’ official personnel records. (a) The official personnel record of each state employee shall include the following information: (1) Records showing the employee’s hires, transfers, promotions, demotions, separations, changes of pay rates, leaves of absence, an…

Disclosure of employee infor- mation. (a) Except as otherwise provided in this regulation and the Kansas open records act, K.S.A. 45-215 et seq. and amendments thereto, the information contained in each state employ- ee’s official personnel record shall not be open to public insp…

Procedures for bumping and layoff conferences. (a) Bumping shall occur within the layoff group identified in the agency’s layoff notice, or agencywide if the agency has not designated a layoff group. If the requirements in paragraphs (a)(1) and (2) have been met, any em- ployee w…

Furlough. (a) For purposes of this regulation,“furlough”shallmeanmandatoryleave without pay for a preset number of hours during each pay period covered by the furlough. There are two types of furloughs. (1) An administrative furlough is a planned ac- tion by an agency that is des…

Layoff procedures for an abol- ished agency. With the approval of the secretary of administration, alternative procedures to the layoff provisions specified in the regulations may be established by the director if an entire agency is abolished. (Authorized by K.S.A. 75-3747; impl…

(Authorized by K.S.A. 75-3706, and K.S.A. 1996 Supp. 75-4370, 75-4371 and 75- 4377; implementing K.S.A. 1996 Supp. 75-4370, 75-4371, 75-4372, 75-4373, 75-4374, 75-4375 and 75-4376; effective, T-1-11-21-96, Nov. 21, 1996; effective Feb. 21, 1997; revoked June 7, 2002.) 62 DEPARTME…

(Authorized by K.S.A. 75-3747; im- plementing K.S.A. 75-2948; effective May 1, 1984; amended January 18, 1994; revoked May 31, 1996.)

Agency submission of layoff no- tice to director. (a) When submitting a layoff no- tice to the director, the appointing authority shall list the reason for the proposed layoff. As estab- lished by K.S.A. 75-2948, as amended, the reasons for proposing a layoff shall be limited to:…

Computation of layoff scores. (a) A layoff score shall be computed by the appoint- ing authority for each employee in the agency who has permanent status and who either is in a class of positions identified for layoff or could be affect- ed by the exercise of bumping rights. (b) …

Layoff notice to employee. (a) Any appointing authority proposing a layoff shall give written notice of the proposed layoff to: (1) Each employee in a position identified for layoff or who may be affected by layoff; (2) each employee that may be laid off through the exercise of l…

Personal funds to be supplied. Ex- cept as otherwise provided in K.A.R. 1-16-1a, em- ployees shall provide themselves with sufficient funds for all current expenses. Blanket advances from the state treasury or other special funds to cover the prospective expenses of travel are no…

Taxicabs. Taxicab charges shall be allowed, except when limousine services are avail- able between any of the following points: Only from regular domicile or place of business to sta- tion or other terminal; from station or terminal at origin or destination of trip to hotel, domi…

Home—travel from and to. Actu- al taxi or common carrier fares shall be allowed for transportation directly from home of traveler to railroad, bus or airport terminals at the begin- ning of official travel status and for transportation directly from railroad, bus or airport termi…

Rental or charter of special conveyances. The rental or charter of aircraft, automobiles, boats, busses, or other special con- veyances shall be held to a minimum but may be authorized in those cases when no public or or- dinary means of transportation are available, or when such…

No allowance for subsistence furnished by public agency. No allowance for subsistence shall be claimed where meals or lodg- ing are furnished without cost to the traveler by any agency supported by public funds. (Autho- rized by K.S.A. 75-3207; effective Jan. 1, 1966; amended, E-…

Reduced allowances. (a) Except as provided in K.A.R. 1-16-18, the agency head, or the agency head’s designee, may approve pay- ingareducedmealsallowanceorlodgingexpense. However, the following shall apply: (1) If the cost of meals is included within the cost of a registration fee…

Subsistence allowance. (a) Gen- eral provisions. Except as otherwise specifically provided by law, subsistence allowances for in- state and out-of-state travel shall be paid on the basis of a meals allowance and the actual cost of lodging expenses incurred, within the limits spec…

Designated high-cost geo- graphic areas; exceptions; conference lodg- ing. (a) For official travel to and from, or within, any designated high-cost geographic area in which the traveler is required to sleep away from home, the applicable subsistence allowance rate for that design…

Sharing of lodging or travel expense reimbursement. State employees or officials who are eligible to receive reimburse- ment for lodging expenses incurred in connection with in-state travel shall not be required to share lodging accommodations with other state employ- ees. (Autho…

(Authorized by K.S.A. 75-3207; ef- fective Jan. 1, 1966; revoked, E-69-18, Aug. 14, 1969; revoked Jan. 1, 1970.) 69 1-17-1 Use of State-Owned or -Operated Motor Vehicles on State Business

Travel; advance from imprest fund. In exceptional circumstances and in hard- ship cases, an agency head may authorize travel subsistence advances through the authorized im- prest funds and the proper disbursing official to an employee entitled to subsistence of mileage allowances…

Advisory personnel; subsistence and mileage payment. For purposes of payment of subsistence, transportation, mileage and other allowances for official travel, an employee shall in- clude an individual employed intermittently by or under an agency as an advisor or advisory commit-…

Official station; expense-related matters. (a) Office employee. The official station of an officer or employee assigned to an office shall be the city or town where such office is locat- ed. Transportation costs between the employee’s domicile and the office and subsistence withi…

Miscellaneous expense defini- tion. Miscellaneous expense shall mean any ex- pense deemed necessary in the conduct of the official business of the state that is not included in the categories of subsistence allowance, mileage, or fares in lieu of mileage and state-owned vehi- cle…

Registration fees. The payment of registration fees which are required as admittance or attendance fees for participation in meetings shall be allowed. (a) Advance payment of regis- tration fees shall be made upon application when supported by an announcement of the meeting indic…

Subsistence and lodging expens- es; students, inmates, prisoners and patients. When the employee finds it necessary to expend funds for meals or lodgings of students, inmates, prisoners or patients while on official travel, a claim for those expenses shall be made on a reimburse-…

Relocation assistance. (a) The provisions of this regulation shall apply only to employees who are transferred to a new official station that is more than 25 miles from the old sta- tion and to new employees who are recruited un- der the provisions of 1997 SB 104, § 1. However, n…

Moving expenses. (a) The provi- sions of this regulation shall apply only when a per- manent employee transfers within a state agency or from one agency to another for the convenience or benefit of the employing agency and the official station is more than 25 miles from the old o…

Non-reimbursable transfer ex- penses. When a transfer is made primarily for the convenience or benefit of the employee or at the employee’s request, the expense of travel and transportation, expense of transporting, packing, crating, temporary storage, drayage, unpacking of house…

(Authorized by and implementing K.S.A. 75-3207, 75-3219 and 75-3224; effective May 1, 1979; amended, T-1-4-26-93, April 26, 1993; amended July 12, 1993; revoked, T-1-7-1- 97, July 1, 1997; revoked Aug. 8, 1997.)

Bidding required. (a) Moving expenses that may be paid pursuant to K.A.R. 1-16-2b(a) shall not exceed the total cost of mov- ing a comparable household of 12,000 pounds of household furnishings and personal effects by commercial carrier at the tariff rates filed with and approved…

(Authorized by K.S.A. 75-3207; ef- fective May 1, 1979; revoked, T-1-4-26-93, April 26, 1993; revoked July 12, 1993.)

(Authorized by and implementing K.S.A. 75-3224; effective May 1, 1979; amended May 1, 1981; revoked, T-85-46, Dec. 19, 1984; re- voked May 1, 1985.)

(Authorized by K.S.A. 75-3207; ef- fective May 1, 1979; revoked, T-85-46, Dec. 19, 1984; revoked May 1, 1985.)

Self-move. Authorized costs for a self-move may be paid when deemed desirable by the agency head and may include: (a) rental costs, plus insurance, of a van or trailer; or (b) private car mileage one (1) way for a per- sonally owned conveyance at the mileage rate prescribed by K.…