Mississippi Administrative Code

Notes 36 Miss. Code. R. 101-3.1 REPEALED Effective 07/13/2012

The purpose of this policy is to establish guidelines for encryption of PTT devices and talk groups. Notes 36 Miss. Code. R. 101-4.1 Mississippi Code Ann. 25-53-171(4) Amended 7/23/2015

1. The Mississippi Wireless Communication Commission (WCC) is implementing a statewide survivable, reliable, interoperable wireless communication system known as the Mississippi Wireless Information Network (MSWIN). 2. The MSWIN is equipped with over-the-air rekeying (OTAR) capab…

1. The user must notify the MSWIN Liaison of the user's desire to encrypt the operation of PTT devices. A. The notification will include the number of talk groups, the type of encryption, and the device identification. B. The user must state if encryption will be operator selecte…

The purpose of this policy is to establish guidelines for use of FDMA and TDMA subscriber devices on MSWIN. Notes 36 Miss. Code. R. 101-5.1 Mississippi Code Ann. 25-53-171(4) Amended 7/23/2015

1. The Mississippi Wireless Communication Commission (WCC) is implementing a statewide survivable, reliable, interoperable wireless communication system known as the Mississippi Wireless Information Network (MSWIN). 2. The WCC adopted the P-25 Phase 2 TDMA narrow banding technolo…

1. New subscriber or other equipment purchased for operation on the MSWEST must be TDMA capable or equipped. 2. Users operating TDMA capable devices, on MSWIN, must upgrade the devices within 90 days of notification that MSWIN has initialized TDMA. 3. Users operating non-TDMA cap…

The purpose of this policy is to define a Mississippi Wireless Information Network (MSWIN) Interoperability Patch and establish operational procedures. Notes 36 Miss. Code. R. 101-6.1 Mississippi Code Ann. 25-53-171(4) Adopted 7/23/2015

Patching the MSWIN system for normal operations creates a high risk of degrading the availability of both the MSWIN and agency's resources. Patching to MSWIN will be strictly monitored and controlled. The implementation and operation of the patch hardware, interface, radio, labor…

1. Any agency or private sector emergency response organization desiring to operate on MSWIN or having access to Special Event talk groups, will, through an authorized representative, execute the Mississippi Interoperability Channel Plan (MICP) Memorandum of Understanding prior t…

1. When interoperable communications are no longer required, agencies should follow these guidelines: A. The Incident Commander or designee shall: a. Make an announcement on the command channel to all, advising them that the network patch is being deactivated. b. Contact the MSWI…

1. If an issue or problem is identified during the network patch, the MSWIN network manager will determine who will take corrective action. If the issue or problem cannot be identified, the network manager shall contact the appropriate technical personnel. Notes 36 Miss. Code. R.…

1. To ensure that equipment components of the network patch operate properly, each agency will test their resources according to their agency's individual policies and procedures. Below are recommended procedures: A. Representatives from each agency should meet on a regular basis…

1. If a patch negatively impacts the MSWIN GOS, MSWIN may remotely disable a patch after attempting to rectify the problem and in the case of a permanent patch only after 30 days written notice. 2. In the event of an emergency, as determined by the MSWIN network manager, the patc…

Introduction: The Mississippi Department of Information Technology Services (ITS) was created by the legislature to maximize the use and benefit of information technology in state government by promoting full cooperation, coordination, cohesive planning, and maximum compatibility…

1. Information Technology Equipment, Software, and Services: Section 25-53-3 of the Mississippi Code of 1972 defines ITS' authority over the acquisition of any information technology, computer or telecommunications equipment, electronic word processing and office systems, or serv…

E-government applications and services require additional review and approval by ITS and by DFA (in contrast to traditional software applications.) Because of the multiple costing models used by vendors for e-government applications, as well as the necessity for ensuring appropri…

State statute governing ITS provides for some specific exemptions from ITS purview and also allows ITS to establish policies and procedures for delegating bidding and contracting responsibilities for IT procurement to the purchasing agency. However, ITS is not authorized to exemp…

Sections 25-53-1 through 25-53-191 Category/Code Section Purpose of ITS: 25-53-1 To maximize the use and benefit of information technology by promoting full cooperation, coordination, cohesive planning, and maximum compatibility among all state agencies and institutions of higher…

Index to ITS Statute: Sections 25-53-1 through 25-53-191 Where is it in ITS Statute? Advertising: 14 day minimum 25-53-5 (o) Advisory Committee (IRC) 25-53-5 (p) Annual Report 25-53-5 (o) 25-53-29 (3) Bid: Definition: includes RFPs, other instruments 25-53-3 (g) Bid Limit: Link t…

Opinion Date AG DOC Number Requestor, if other than ITS Subject Opinion February 9, 2011 2011-00001 September 9, 1980 1980-00001802 Federal law takes precedent over State Law 2/9/11: The court concluded that, if a conflict exists between a federal regulation and a provision of st…

Public Records Policy Public Records Procedures Public Records Request Form ITS Public Records Policy 1. Statutory Authority and Purpose (a) Introduction The Mississippi Department of Information Technology Services (ITS) is the state agency created by Section 25-53-1 et seq., Mi…

Rule 210.3: 019-020 ITS Protest Policy and Procedures A. Purpose of Policy-The policies and procedures set forth herein and issued by the Department of Information Technology Services (hereinafter referred to as "ITS"), establish the guidelines relating to the filing, hearing, de…

Sections 25-53-5(o) and 25-53-123(1) of the Mississippi Code of 1972 require that all acquisitions of computer and telecommunications equipment and services costing in excess of $50,000 ($25,000 for projects funded by the American Recovery and Reinvestment Act) be based upon comp…

RFP and Proposal Confidentiality Procedure The Mississippi Public Records Act of 1983, Mississippi Code Section 25-61 states: (1) Records furnished to public bodies by third parties which contain trade secret or confidential commercial or financial information shall not be subjec…

All responses to ITS Requests for Proposals (RFPs) and Letters of Configuration (LOCs) are due at 3:00 p.m. Central Time on the date published in the RFP or LOC. The proposal must be time stamped by the ITS receptionist by the specified date and time. (Note: For LOCs only, propos…

The ITS Board meets monthly, and at such other times and places called upon to convene by either the Board Chairman or the majority of its members. The Board's meetings are open, public meetings. Notice of these meetings is published on the ITS website as well as posted outside t…

At its October 19, 2006 meeting, the ITS Board approved the following policies and procedures related to scheduling and providing notice of ITS Board Meetings: Regular Meetings * The ITS Board will hold its regularly scheduled monthly meetings on the third Thursday of each month,…

(Adopted by ITS Board July 1989) 1. General Conduct A. Public Attendance: Any person desiring to attend meetings of the ITS Board may do so to the extent that space is available. B. Demeanor: During the course of all meetings attendees should limit their exits and entrances and o…

Question: How do I sell technology products and services to state entities? Answer: It depends upon: (1) The type of products or services you are selling to the State The Department of Information Technology Services (ITS) is the Mississippi state agency established by law to ove…

The following information is intended for use by vendors interested in doing business with the State of Mississippi Department of Information Technology Services. Introduction This information is provided for vendors regarding the Department of Information Technology Services (IT…

* Read and follow all instructions in the Request for Proposal (RFP). The proposal becomes part of the contract with the awarded vendor and a non-responsive proposal will be removed from further consideration. * Work from the Microsoft Word version of the RFP, inserting direct, c…

1. Post-Procurement Reviews-General A Post-Procurement Review is a business meeting conducted by ITS at a vendor's request after an Award of Contract for a Request for Proposal (RFP) or Letter of Configuration (LOC). Post-Procurement Reviews are attended by the ITS staff members …

Link for Official State Holidays in Mississippi: Secretary of State: State Holidays State Offices are typically closed for: * New Year's Day * National Memorial Day * Independence Day * Labor Day * Thanksgiving Day and the following Friday * Christmas Day and the day before or af…

Customer FAQs What governmental units are subject to ITS Procurement Law and Policies? Who can buy through ITS? Which acquisitions are under ITS purview? What procurement tools are available? Do I have to go through the competitive bid process to buy IT hardware, software and/or …

Vendor FAQs How do I do business with the State of Mississippi? How do I get on the State "vendor lists"? How do I receive notification of RFPs and Sole Sources? How do I check the notification of award for an RFP? How do I obtain information related to a particular project or pr…

IT purchases over $5,000.00 but not over $50,000 ($25,000.00 for projects funded by the American Recovery and Reinvestment Act) have been delegated by ITS to the purchasing entity. Purchases in this price range do not require advertisement of bids but do require at least two comp…

ITS utilizes a Consensus Scoring methodology for proposal evaluation. ITS has found that a consensus rating arrived at by the evaluation team after consideration and discussion of all information provided by a vendor represents a more accurate assessment of the vendor's offering …

Mississippi Code Section 25-53-21(f) specifies that the ITS Executive Director shall receive, review, and promptly approve or disapprove all requests of agencies of the state for the acquisition of computer equipment or services, which are submitted in accordance with rules and r…

The lifecycle cost of an information technology project means the total committed costs of the project, not just the initial or up-front costs. Lifecycle cost includes all costs associated with obtaining the item and maintaining and operating it for its projected lifecycle. Initi…

Why define a project? (1) Each ITS Express Products List (EPL) specifies a maximum spending limit per project. For projects costing up to the designated amount, ITS has delegated to the purchasing entity the authority and responsibility for selecting the lowest and best vendor fo…

The Silent Period is a period of time during procurement in which any state employee directly or indirectly involved in any step in the procurement process, including but not limited to procurement management, development of specifications, evaluation of proposals, and contract n…

by Role The responsibility for technology procurements lies with the Information Systems Services (ISS) Division of the Mississippi Department of Information Technology Services (ITS). The following individuals can assist you with various aspects of technology procurement, whethe…

Diagrams of the ITS procurement process are provided below Table of Contents: * ITS Procurement Process * Customer Purchase Process (after ITS approval is received) * Details of Process by Procurement Type * Competitive Procurement: RFP * Competitive Procurement: LOC * Revision t…

Instructions for Preparing and Submitting a Procurement Request Overview Requested Information: General/Competitive Procurement Additional Information: Cooperative Purchasing Supplement Additional Information: Sole Source Certifications Additional Information: Emergency Purchase …

In accordance with the authority granted under Section 7-7-27 Mississippi Code Annotated, the Department of Finance and Administration (DFA), by letter dated June 18, 2010, attached below, granted ITS the authorization to approve contracts for multi-year prepayment of information…

The ITS CP-1 Acquisition Approval form is used to notify agencies and institutions that ITS has approved the agency or institution's request for the acquisition of information technology equipment, software, or service or has approved the exemption of a procurement from ITS. Upon…