Mississippi Administrative Code

Disposals of Information Technology Equipment Agencies and institutions should dispose of computer and telecommunications equipment in accordance with guidelines published by the State Auditor's Office in the Property Officers Manual. Procedures for the disposal of state property…

ITS law requires that all acquisitions of computer equipment and services involving a lifecycle cost of more than $50,000.00 ($25,000.00 for projects funded by the American Recovery and Reinvestment Act) be awarded based on competitive and open specifications. Statute also requir…

Express Products Lists (EPLs) are compilations of proposals competitively solicited by ITS, evaluated, and awarded, usually to multiple vendors, for the purchase of IT commodity products. These lists, when used in accordance with ITS instructions, meet all requirements of Mississ…

ITS uses general RFPs for multiple routine acquisitions by agencies of such items as LAN/UNIX hardware and software, cabling, telephone equipment, mainframe/midrange components, and IT consulting services. To avoid the time and expense involved in soliciting individual proposals …

ITS issues RFPs on request of a customer or customers to establish a multi-use award for a single agency or group of agencies or institutions. The terms and intended users and uses of special RFPs are spelled out in the specifications within the RFP. Special RFPs are administered…

ITS statute requires that acquisitions of technology hardware, software, and services involving the expenditure of funds in excess of $50,000 lifecycle cost ($25,000 for projects funded by the American Recovery and Reinvestment Act) be based upon competitive and open specificatio…

Per state statute, all telecommunications systems and services affecting the management and operations of the State must be acquired through ITS. The following table lists the major voice and data telecommunications services provided to state agencies through ITS and/or through I…

Per state statute, all telecommunications systems and services affecting the management and operations of the state must be acquired through ITS. The following table lists the major voice and data telecommunications services that can be provided to state institutions of higher le…

Agencies and institutions should complete and send a completed Request for Revision to Previous Approval and appropriate attachments as listed on the form to ITS to request changes to a previously issued CP-1. A copy of the revision request form is available in PDF and Word forma…

ITS enabling legislation requires that information technology equipment and services be acquired in a manner that insures the maximum of competition among all manufacturers and suppliers of such equipment and services. Accordingly, ITS promotes full and open competition through t…

The Exemption procedure allows agencies and institutions to request exemption from ITS to handle specific information technology procurement projects that, by law, require solicitation of bids or proposals, without the involvement of ITS. The exemption procedure is designed for p…

ITS statute, Mississippi Code Section 25-53-111, requires that ITS: * Establish and coordinate through either state ownership or commercial leasing, all telecommunications systems and services affecting the management and operations of the state * Act as the sole centralized cust…

ITS statute, Mississippi Code Section 25-53-111, requires that ITS: * Establish and coordinate through either state ownership or commercial leasing, all telecommunications systems and services affecting the management and operations of the state * Act as the sole centralized cust…

Mississippi Public Purchasing Law, in Section 31-7-13(j) of Mississippi Code, outlines the emergency purchase procedure. The need to purchase technology products or services under the emergency purchase procedure as outlined in this code section is a decision made by the agency o…

The EPL Planned Purchase Procedure allows an agency to make purchases that exceed the cost limit of an Express Products List (EPL). As the coordinator of the information technology planning effort for state government agencies, ITS works with agencies during the planning process …

Procedures for the Acquisition of Information Technology Equipment, Software, and Services by Procurement Type and Total Lifecycle Cost for State Agencies By law, all acquisitions of information technology must be approved by ITS. ITS has delegated this responsibility to agencies…

Procedures for the Acquisition of Information Technology Equipment, Software, and Services by Procurement Type and Total Lifecycle Cost for Institutions of Higher Learning By law, all acquisitions of information technology products or services by IHLs must be approved by ITS. ITS…

Each Request for Proposals (RFP) and Letter of Configuration (LOC) issued by ITS contains a summary-level description of the criteria and process that will be used in the evaluation of submitted proposals to determine the winning proposal. The details of the evaluation process an…

Section 25-53-5(o) of the Mississippi Code specifies that any contract for a technology acquisition be awarded to the vendor submitting the "lowest and best" proposal. This requirement means the evaluation criteria and scoring formula for evaluating vendor proposals include both …

Mississippi Code Annotated, Section 25-53-5(k), requires that contracts for information technology purchases be approved by the ITS Board. The Board is authorized to delegate this approval to the ITS Executive Director for projects costing less than a specified amount. The ITS Bo…

The purpose of this chapter is to establish uniform recording standards and practices, provide for integrity and security of transmissions of such records, and promote efficiencies and improved service for electronic recording of real property records in the offices of Chancery C…

Each Chancery Clerk electing to implement, use, establish and/or participate in a System of Electronic Recording shall allow for the electronic payment of recording fees. Such fees may be paid and collected through a Delivery Agent using a third party account, provided full recor…

Any document submitted for electronic recording shall, where applicable, conform to the formatting requirements set forth in Miss. Code Ann. § 89-5-24 (Supp. 2012). Notes 36 Miss. Code. R. 201-1.11 Section 5 (a) and (c), HB 599, 2011 Regular Session of the Mississippi Legislature…

The Rules set forth in this Part 201 may be amended at any time by a majority vote of the Mississippi Electronic Recording Commission in accordance with the Mississippi Administrative Procedures Act. Notes 36 Miss. Code. R. 201-1.12 Section 5 (a) and (c), HB 599, 2011 Regular Ses…

The following definitions govern the use of terms in these Rules: (A) "Electronic Signature" means an electronic sound, symbol or process attached to or logically associated with a document and executed or adopted by a person with the intent to sign the document; (B) "Electronic …

The implementation of, use of, establishment of, and/or participation in, a System of Electronic Recording is optional with each Chancery Clerk of each county in the state of Mississippi. Notes 36 Miss. Code. R. 201-1.3 Section 4,HB 599, 2011 Regular Session of the Mississippi Le…

The following standards are applicable to eRecording in the office of any Chancery Clerk who elects to implement, use, establish and/or participate in a System of Electronic Recording in the State of Mississippi: (A) Electronic recording under this Chapter shall conform to the te…

Any subsequent changes to, amendments to, or versions of, the standards referenced and established in Rule 1.4 which may hereafter be adopted by PRIA or any successor organization shall be subject to approval by the Mississippi Electronic Recording Commission before becoming effe…

Electronic Documents shall conform to the following models: (A) Model 1: Trusted Submitters will transmit scanned images of original ink-signed documents to the office of the Chancery Clerk. The office of the Chancery Clerk completes the recording process in the same way as paper…

Every Trusted Submitter and every Delivery Agent transmitting electronic records shall complete and sign a Trusted Submitter Agreement application in a form which substantially conforms to that appended to this Rule as Exhibit A. Each Chancery Clerk electing to implement, use, es…

Each Chancery Clerk shall determine who may submit real property documents for electronic recording and who may enter into Trusted Submitter Agreements as set forth in these Rules. Notes 36 Miss. Code. R. 201-1.8 Section 5 (a) and (c), HB 599, 2011 Regular Session of the Mississi…

Each Chancery Clerk electing to implement, use, establish and/or participate in a System of Electronic Recording must adopt, establish and publish a set of Business Rules that govern how electronic recording will be conducted. At a minimum, such rules must: (A) provide for a reas…

This Chapter applies to all oral proceedings held for the purpose of providing the public with an opportunity to make oral presentations or written input on proposed new rules, amendments to rules, and proposed repeal of existing rules before the Mississippi Electronic Recording …

When a political subdivision, an agency, or a citizen requests an oral proceeding in regards to a proposed rule adoption, the requestor must submit a printed, typewritten, or legibly handwritten request. (A) Each request must be submitted on 8-1/2" x 11" white paper. (B) The requ…

Notice of the date, time, and place of all oral proceedings shall be filed with the Secretary of State's Office for publication in the Administrative Bulletin. The agency providing the notice shall provide notice of oral proceedings to each requestor. The oral proceedings will be…

Public participation shall be permitted at oral proceedings in accordance with the following: (A) At an oral proceeding on a proposed rule, persons may make statements and present documentary and physical submissions concerning the proposed rule. (B) Persons wishing to make oral …

Physical and Documentary Submissions presented by participants in an oral proceeding shall be submitted to the presiding officer. Such submissions become the property of the Mississippi Electronic Recording Commission, part of the rulemaking record, and are subject to the Mississ…

This Chapter sets forth the Mississippi Electronic Recording Commission's rules governing the form, content, and filing of requests for declaratory opinions, the procedural rights of persons in relation to the written requests, and the Mississippi Electronic Recording Commission'…

The Mississippi Electronic Recording Commission will issue declaratory opinions regarding the applicability to specified facts of: (A) a statute administered or enforceable by the Mississippi Electronic Recording Commission; (B) a rule promulgated by the Mississippi Electronic Re…

A request must be limited to a single transaction or occurrence. Notes 36 Miss. Code. R. 201-3.3 Miss. Code Ann.§ 25-43-2.105 (Rev. 2006).

When a person with substantial interest, as required by Section 25-43-2.103 of the Administrative Procedures Act, requests a declaratory opinion, the requestor must submit a printed, typewritten, or legibly handwritten request, consistent with the following: (A) Each request must…

Any party who signs the request shall attest that the request complies with the requirements set forth in these rules, including but not limited to a full, complete, and accurate statement of relevant facts and that there are no related proceedings pending before any agency, admi…

Each request must contain the following: (A) A clear identification of the statute, rule, or order at issue; (B) The question for the declaratory opinion; (C) A clear and concise statement of all facts relevant to the question presented; (D) The identity of all other known person…

The Mississippi Electronic Recording Commission may, for good cause, refuse to issue a declaratory opinion. The circumstances in which declaratory opinions will not be issued include, but are not necessarily limited to: (A) The matter is outside the primary jurisdiction of the Mi…

Within ninety (90) days after the receipt of a request for a declaratory opinion which complies with the requirements of these rules, the Mississippi Electronic Recording Commission shall, in writing: (A) Issue an opinion declaring the applicability of the statute, rule, or order…

Declaratory opinions and requests for declaratory opinions shall be available for public inspection and copying at the expense of the viewer during normal business hours. All declaratory opinions and requests shall be indexed by name, subject, and date of issue. Declaratory opini…

This document formally promulgates the State of Mississippi Enterprise Cloud and Offsite Hosting Security Policy. The goal of this policy is to improve the security posture of the State by establishing minimum security requirements that all agencies will adhere to, for the utiliz…