Mississippi Administrative Code

Each agency must ensure the implementation of reasonable measures to preserve the confidentiality, integrity, and availability of State of Mississippi information and information technology (IT) systems (hereafter referred to collectively as "SOM Assets") from unauthorized use, a…

Each agency must adhere to all requirements in this policy. A. Each agency shall adhere to the more restrictive policy when conflicts exist between this policy and agency policies. B. Each agency shall determine the level of compliance with this policy and confirm in writing thei…

The revision date for this policy is July 1, 2018. A. ITS is responsible for routine maintenance and review of this policy. Routine maintenance and review is required to ensure that this policy is up-to-date with respect to the technological advances and changes in the business r…

A. The only permitted exceptions to the State of Mississippi Cloud and Offsite Hosting Security Policy are those that are approved in writing by ITS for an agency's specific purpose and are only applicable to that agency's operations for the duration of time defined by the except…

Per 2024 Regular Session Mississippi Senate Bill 2698 (Mississippi Code Sections 25-53-231, et seq.) the "Cyber Security Review Board" ("CSRB") shall be responsible for ensuring a collaborative effort is made to address the cybersecurity threat posed to the State of Mississippi. …

Specific statutory provisions which govern CSRB's rules or related proceedings which conflict with any of these rules shall remain in full force and effect, only to the extent of such conflict. Notes 36 Miss. Code. R. 301-1.2 Miss. Code Ann. § 25-53-231, et seq. Adopted 5/26/2025…

These rules and the statutes from which they are promulgated shall not be construed to amend, repeal, or supersede the provisions of any other law; and, to the extent that the provisions of any other law conflict or are inconsistent with the provisions of these rules and the stat…

These rules and the statutes from which they are promulgated do not relieve an agency or individual from compliance with any provision of law. Notes 36 Miss. Code. R. 301-1.4 Miss. Code Ann. § 25-53-231, et seq. Adopted 5/26/2025

The Executive Director of the Mississippi Office of Homeland Security, or his or her designee will be designated as Chairperson. The Chairperson shall preside at all meetings of the CSRB; co-sign all contracts, deeds and other instruments made by the CSRB when required by federal…

The Executive Director of the Mississippi Department of Information Technology Services, or his or her designee will be designated as the Vice Chairperson. The Vice Chairperson shall perform the duties of the Chairperson in the absence, incapacity, or inability of the Chairperson…

The Mississippi Cyber Initiative Program Manager, or his or her designee will serve as Secretary. The Secretary shall prepare and provide the agenda for meetings of the CSRB and shall prepare the minutes of the CSRB in accordance with state law. Notes 36 Miss. Code. R. 301-2.3 Mi…

e. The Commissioner of the DPS, or designee, f. The Executive Director of the MEMA, or designee, g. The Adjutant General of the MSNG, or designee h. The State Superintendent of Education, or designee, and i. The Attorney General of Mississippi, or designee. Notes 36 Miss. Code. R…

e. The President of the Mississippi Municipal League, or designee, f. The Executive Director of the Mississippi Association of Supervisors staff, or designee, g. The Chairmen of the Technology Committee of the Mississippi Senate, or designee, h. The Chairmen of the Technology Com…

Regular meetings shall be conducted on the first Thursday of each month beginning at 9:30 a.m., or at such day and time as may be selected and announced in advance by the Chairperson as required by state law and shall be held at the Mississippi Office of Homeland Security, or suc…

A CSRB member may request that any item which the member desires to be considered by the full CSRB be placed on the agenda. All other requests for items to be placed on the agenda shall be submitted in writing to the Secretary/Chairperson, with sufficient detail to explain the na…

The CSRB may enter executive session for the transaction of public business; however, an executive session shall be limited to matters exempted from open meetings as provided in Miss. Code Ann. § 25-41-7 and shall follow the procedure required in Miss. Code Ann. § 25-41-7. The CS…

A majority of the members of the CSRB shall constitute a quorum for the transaction of business, but a smaller number may recess from time to time until a quorum is obtained. Notes 36 Miss. Code. R. 301-3.4 Miss. Code Ann. § 25-53-237. Adopted 5/26/2025

Voting on all matters shall be by voice vote or by roll call, and the ayes and nays shall be entered in the minutes of the meeting. All actions shall require a majority vote of the members present provided a quorum is present. The Chairperson will have a vote on any measure befor…

The minutes of the CSRB shall be kept in accordance with Miss. Code Ann. § 25-41-11. The minutes shall be prepared by the Secretary; however, the Secretary may secure such assistance as is necessary for the preparation of the minutes. All proposed minutes shall be provided with t…

If a member of the CSRB opts to send a designee in his/her place, in accordance with Miss. Code Ann. § 25-53-233, said member shall use the designee form to notify the Chairperson of his/her designee via his/her agency letterhead ten ("10") days prior to the meeting. Such letter …

The CSRB will adhere to parliamentary procedures for conducting business and will seek guidance from Robert's Rules of Order to the extent such procedures are not inconsistent with the CSRB Rules and Regulations, enabling statutes, or other Mississippi law. Notes 36 Miss. Code. R…

In accordance with Miss. Code Ann. § 25-61-3(b), Proposals, books, records, papers, or other documentary materials, regardless of physical form or characteristics, in use, prepared, possessed or retained by the CSRB for use in the conduct of its business are public records under …

Any person wishing to request access to public records of the Mississippi Department of Public Safety, or seeking assistance in making such a request, must make the official request in writing by email, fax, or letter addressed to the Legal Division of the Mississippi Department …

Any person requesting to inspect, copy, mechanically reproduce or obtain a reproduction of public records of CSRB must include the following information: a. Name of requestor, b. Mailing address of requestor, c. Telephone number of requestor, d. Email address of requestor, e. Ide…

Within seven (7) Working Days of receipt of the request, the CSRB will do one or more of the following: a. Make the records available for inspection or copying. b. If Standard Documents are requested and full payment is received in accordance with the attached Schedule of Fees, s…

The CSRB receives certain information from Third Parties that may be exempt from the Public Records Act and/or otherwise protected by disclosure by law. Records furnished to CSRB which may otherwise be protected from disclosure by law shall not be released until notice to the thi…

By statute, charges for records are made on a cost-recovery basis. Payment for records requested shall be made in advance and shall be sufficient to cover the actual costs for the CSRB and/or the customer agency/institution to furnish the records. Such costs include, but are not …

This chapter sets forth the CSRB's rules governing the form, content, and filing of requests for declaratory opinions, the procedural rights of persons in relation to the written requests, and the CSRB's procedures regarding the disposition of requests as required by Miss. Code A…

The CSRB will issue declaratory opinions regarding the applicability to specified facts of: a. A statute administered or enforced by the CSRB, b. A rule promulgated by the CSRB, or c. An order issued by the CSRB. Notes 36 Miss. Code. R. 301-5.2 Miss. Code Ann. § 25-43-2.105. Adop…

A request must be limited to a single transaction or occurrence. Notes 36 Miss. Code. R. 301-5.3 Miss. Code Ann. § 25-43-2.105. Adopted 5/26/2025

When a person with substantial interest, as required by Section 25-43-2.103, requests a declaratory opinion, the requestor must submit a printed, typewritten, or legibly handwritten request. a. Each request must be submitted on 8-1/2" x 11" white paper. b. Each request may be in …

Each request must contain the following: a. Each request must include the date of the request. b. Each request must include the full name, telephone numbers, and mailing address of the requestor(s). c. Each request must be signed by the person filing the request, unless represent…

Any party who signs the request shall attest that the request complies with the requirements set forth in these rules, including but not limited to a full, complete, and accurate statement of relevant facts and that there are no related proceedings pending before any agency, boar…

The CCSRB may, for good cause, refuse to issue a declaratory opinion. The circumstances in which declaratory opinions will not be issued include, but are not necessarily limited to: a. The matter is outside the primary jurisdiction of the CSRB, b. Lack of clarity concerning the q…

Within forty-five ("45") working days after the receipt of a request for a declaratory opinion which complies with the requirements of this chapter, the CSRB shall, in writing: a. Issue an opinion declaring the applicability of the statute, rule, or order to the specified circums…

Declaratory opinions and requests for declaratory opinions shall be available for public inspection and copying at the expense of the viewer during normal business hours. All declaratory opinions and requests shall be indexed by name, subject, and date of issue. Declaratory opini…

This chapter applies to all oral proceedings held for the purpose of providing the public with an opportunity to make oral presentations or written input on proposed new rules, amendments to rules, and proposed repeal of existing rules before the CSRB pursuant to the Administrati…

When a political subdivision, an agency, or a citizen requests an oral proceeding in regards to a proposed rule adoption, the requestor must submit a printed, typewritten, or legibly handwritten request. a. Each request must be submitted on 8-1/2" x 11" white paper. b. The reques…

Notice of the date, time, and place of all oral proceedings shall be filed with the Secretary of State's Office for publication in the Administrative Bulletin. The CSRB providing the notice shall provide notice of oral proceedings to each requestor. The oral proceedings will be s…

Public participation shall be permitted at oral proceedings in accordance with the following: a. At an oral proceeding on a proposed rule, persons may make statements and present documentary and physical submissions concerning the proposed rule. b. Persons wishing to make oral pr…

Physical and Documentary Submissions presented by participants in an oral proceeding shall be submitted to the presiding officer. Such submissions become the property of the CSRB, part of the rulemaking record, and are subject to the CSRB's public records request procedure. The C…

Chapter 1 of these Rules is promulgated pursuant to Miss. Code Ann. § 25-43-2.104 as amended. Notes 37 Miss. Code. R. 401-1.1 Miss. Code Ann. §§ 25-43-2.104; 65-2-5

A. The public may obtain a description of the Board's organization and operation from the Rules of Procedure and Practice of the Board currently on file with the Secretary of State (SOS). Additionally, the public may access information relevant to the description of the organizat…

Chapter 2 of these Rules is promulgated pursuant to Miss. Code Ann. § 25-43-3.104 as amended and sets forth the Board's procedures for involving the public in the development of rules through public meetings and/or public hearings as required by Mississippi Code Ann. § 25-43-3.10…

The requirements for public hearings are outlined below. Notes 37 Miss. Code. R. 401-2.2 Miss. Code Ann. §§ 25-43-2.104(b); 65-2-5

At the time a rule is filed with the SOS, the Board staff must publish notice where written submissions or written requests for an opportunity to make oral presentations on the proposed rule may be submitted. Notes 37 Miss. Code. R. 401-2.3 Miss. Code Ann. §§ 25-43-3.104; 65-2-5…

A public hearing is required if, during the first 20 business days of the rule notice, a written request for a public hearing is received from one of the following: A. a political subdivision, B. an agency, or C. 10 persons. Notes 37 Miss. Code. R. 401-2.4 Miss. Code Ann. §§ 25-4…