Montana Administrative Code

37.79.605 PARTICIPATING PROVIDERS The third party administrator must offer to federally qualified health centers (FQHCs), rural health clinics (RHCs), Title X family planning providers, Indian health services providers, tribal health providers, urban Indian centers, migrant healt…

37.79.606 REIMBURSEMENT OF THIRD PARTY ADMINISTRATOR In consideration for all services rendered by a third party administrator under a contract with the department, the third party administrator will receive payment for services provided as agreed in the contract. Authorizing sta…

37.79.607 UTILIZATION REVIEW AND QUALITY ASSURANCE The third party administrator shall have adequate staff and procedures to assure that health care provided to enrollees is medically necessary and appropriate. The third party administrator shall comply with and cooperate in any …

37.79.801 GRIEVANCE AND APPEAL PROCEDURES A third party administrator must have a written procedure, approved in writing by the department before implementation, for resolution of grievances or complaints brought by enrollees or their parents or guardians either individually or a…

37.8.101 REGISTRARS, GENERAL The department shall provide to each county clerk and recorder the name, address and telephone number of the local registrars in that county. Each local registrar shall submit to the department and the county clerk and recorder the name, address, and …

37.8.102 DEFINITIONS In addition to the definitions contained in 50-15-101, MCA, the following definitions apply to this chapter: "Amendment" means alteration or addition of any item on the face of a vital record after it is on file with the department, in a county clerk and reco…

37.8.103 LOCAL REGISTRAR DUTIES A local registrar accepting a paper vital record for filing shall add the filing date and sign a death, birth, fetal death, or stillborn certificate. The registrar shall forward the original document to the department and one duplicate to the count…

37.8.104 AUTHORIZED FORMAT FOR SUBMISSION OF A VITAL RECORD All vital records, such as marriage license applications, birth certificates, death certificates, fetal death certificates, and marriage certificates, shall be submitted electronically using the department’s electronic r…

37.8.105 PRESERVATION OF OLD RECORDS Employees of the department, for purposes of making old or faded records suitable for microfilming or photocopying may: trace those parts of the record that are too dim to be microfilmed; retype the record on a separate form and microfilm the …

37.8.106 AMENDMENT OF VITAL RECORDS (REPEALED) Authorizing statute(s): 50-15-102, 50-15-103, 50-15-204, 50-15-223, MCA Implementing statute(s): 50-15-102, 50-15-103, 50-15-204, 50-15-223, MCA History: NEW, 1981 MAR p. 1187, Eff. 10/16/81; TRANS, from DHES, 1997 MAR p. 1460; AMD, …

37.8.107 AMENDMENT OF VITAL RECORD Any requested or court ordered amendment to a filed birth or death record must be submitted in writing to the department. On receipt of a request or court order, the department may immediately notify the appropriate county clerk and recorder to …

37.8.108 AMENDMENT PROCESS AND DOCUMENT REQUIREMENTS Except as noted in ARM 37.8.311, a filed original vital record must be amended by either electronic means by maintaining an audit trail of the amended record in the department’s electronic registration system or, for non-electr…

37.8.109 REGISTRAR'S MONTHLY STATEMENT OF CERTIFICATES FILED To facilitate and to ensure proper accounting, local registrars shall submit to the department, on a monthly, weekly, or biweekly basis, statements of the certificates that have been filed in the registrar's county. If …

37.8.110 PAYMENT OF FEES TO LOCAL REGISTRARS The department shall certify to the treasurer of each county the number of births, deaths, and fetal deaths registered in such county, with the names of the local registrars, and the amounts due them. Such certifications must be made a…

37.8.116 FEES FOR CERTIFICATION, FILE SEARCHES, AND OTHER VITAL RECORDS SERVICES The fee for a certified copy (photocopy or computer-produced) of a birth certificate, a fetal death certificate, an acknowledgment of paternity, or a delayed birth registration is $16. The fee for a …

37.8.126 ACCESS TO RECORDS Anyone who submits a completed state-approved application must provide proof of identification before obtaining a certified or noncertified copy of a vital record. If a death certificate lists the cause of death as "pending," a certified or noncertified…

37.8.127 APPLICATION FOR COPY OF VITAL RECORD Each application for a certified copy of a vital record should be on a department-approved application form. Written applications not using the department-approved application form must contain the applicant's name, signature, address…

37.8.128 CONTENTS OF CERTIFIED AND NON-CERTIFIED COPIES Each certified copy of a vital record issued in Montana must include: the date the copy is issued; the name of the authorized certifier; the signature of the authorized certifier or a facsimile approved by the certifier; and…

37.8.129 FORMAT AND PAPER REQUIREMENTS FOR CERTIFIED COPIES With the exception noted in (2), all certified copies of birth, death, and fetal death records must be issued on paper that contains the following security features: sensitized security paper; background security design;…

37.8.1601 INFORMATION RECORDED The records of all hospitals or other facilities or institutions for the care of persons must contain the following information: Full name of patient; address; sex; race; marital status; date of birth; age; occupation; birthplace; name of father; bi…

37.8.1801 REPORTABLE TUMORS The following tumors are designated as reportable: malignant neoplasm, with the exception of a basal or squamous carcinoma of the skin; skin cancer of the labia, vulva, penis or scrotum; benign tumor of the brain, including a: meningioma (cerebral meni…

37.8.1802 REQUIRED RECORDS, INITIAL ADMISSION AND TREATMENT Whenever a hospital initially provides medical services to any patient relating to a tumor designated as reportable by ARM 37.8.1801, it must collect, record, and make available to the department the following informatio…

37.8.1803 REQUIRED RECORDS, FOLLOW UP Whenever a patient for whom information has been provided to the tumor registry is admitted to the hospital providing the information on an inpatient or outpatient basis for further treatment related to the tumor for which original registrati…

37.8.1808 REQUIRED RECORDS, INDEPENDENT CLINICAL LABORATORIES Whenever a clinical laboratory which is not owned or operated by a hospital provides laboratory services for any patient relating to a tumor designated as reportable by ARM 37.8.1801, it must collect, record, and make …

37.8.301 CERTIFICATE OF BIRTH A certificate of birth for every child born in Montana must be completed and filed within ten calendar days after the date of birth. If a birth occurs in a health care facility, the certificate must be filed by the attending physician, physician's de…

37.8.302 PARENTAL REVIEW OF BIRTH CERTIFICATE INFORMATION Before a mother who recently gave birth in or en route to a health care facility leaves the facility in which the birth occurred, the health care facility administrator or the administrator's authorized designee shall pres…

37.8.303 DELAYED BIRTH CERTIFICATE Any person born in the state of Montana whose birth was not properly recorded within one year after the birth may file and receive a delayed birth certificate if the requirements of this rule are met. The birth must be filed on a Montana delayed…

37.8.306 CERTIFICATE OF NONVIABLE BIRTH Upon request by either parent made in accordance with the requirements of 50-15-209, MCA, and this rule, the department will issue a certificate of nonviable birth. All requests for issuance of a certificate of nonviable birth must be made …

37.8.307 CERTIFICATE OF BIRTH RESULTING IN A STILLBIRTH Upon request by either parent, a certificate of birth resulting in a stillbirth must be filed within ten calendar days after the date of the delivery or the date the certificate was requested to be filed. If the delivery mee…

37.8.309 CHILDREN BORN OUT OF WEDLOCK, CERTIFICATE FOR (REPEALED) Authorizing statute(s): Sec. 50-15-102, MCA Implementing statute(s): Sec. 50-15-103 and 50-15-109, MCA History: Eff. 12/31/72; AMD, 1981 MAR p. 1188, Eff. 10/16/81; TRANS, from DHES, 1997 MAR p. 1460; REP, 2002 MAR…

37.8.310 ADOPTION A certificate of adoption must include the following information: the child's name (before adoption) , sex, date and place of birth, and names of natural parents; name, date and place of birth and residence of adoptive parents at the time of the child's adoption…

37.8.311 ADOPTIONS, NAME CHANGES, AND SEX CHANGES The department will replace the original birth certificate with a new one without indicating that the information was amended in cases of adoption, a determination of paternity, an acknowledgment of paternity, or legitimation. In …

37.8.601 MARRIAGE APPLICATIONS AND LICENSES In addition to the information required by 40-1-107 , MCA, the marriage license application form must contain the following information, which must be reported to the department: the names and places of birth of the parents of each part…

37.8.602 REPORT OF DISSOLUTION OR INVALIDITY OF MARRIAGE (REPEALED) Authorizing statute(s): Sec. 50-15-102, MCA Implementing statute(s): Sec. 50-15-103, 50-15-302 and 50-15-303, MCA History: NEW, 1981 MAR p. 1187, Eff. 10/16/81; TRANS, from DHES, 1997 MAR p. 1460; REP, 2002 MAR p…

37.8.801 DEATH CERTIFICATE A certificate of death for each death that occurs in Montana must be completed and filed using either a current Montana certificate of death form or Montana's Electronic Death Registration System. Death certificate forms may be obtained from the departm…

37.8.802 FETAL DEATH CERTIFICATE A fetal death certificate must be completed and filed as specified in 50-15-403, MCA, using a Montana certificate of fetal death form. Fetal death certificate forms must be obtained from the department. The person in charge of the final dispositio…

37.8.803 NOTIFICATION OF HEALTH OFFICERS BY REGISTRAR, WHEN In the case of death from a dangerous, communicable disease occurring in a registration district in which the local registrar has no jurisdiction as health officer, the registrar shall immediately notify the health offic…

37.8.804 COURT ORDERED FILING OF BIRTH OR DEATH CERTIFICATE Only a Montana district court with appropriate jurisdiction may order a birth or a death certificate be filed for a birth or a death that occurred within Montana. A local registrar may not complete a court ordered birth …

37.8.808 DEAD BODY REMOVAL AUTHORIZATION A completed dead body removal authorization form must include, as a minimum: insofar as possible, the decedent's full name or, in the case of a fetal death, the full name of the mother; the place of death, including city, county, name and …

37.8.809 NOTIFICATION OF FAILURE TO FILE A local registrar must immediately notify the department, orally or in writing, whenever: the registrar has received a completed dead body removal authorization form for a decedent but does not receive a death or fetal death certificate, w…

37.8.816 DISINTERMENT PERMITS A disinterment permit must be completed and filed using a department disinterment permit form. Disinterment permit forms are available from the local registrar and will be provided to the registrar by the department. The request for disinterment must…

37.80.101 PURPOSE AND GENERAL LIMITATIONS This chapter pertains to the Best Beginnings Program, which administers payment for child care services. Financial assistance may be available to pay a portion of a working parent's child care costs. Payment may only be made to: a license…

37.80.102 DEFINITIONS As used in this chapter, the following definitions apply: "Authorization of services" means the span of time, number of hours per week, and schedule that an eligible child is approved for care at a particular provider's facility. In addition, it indicates th…

37.80.103 CONFIDENTIALITY Use and disclosure of information is allowed only for the following purposes: to administer child care assistance under this chapter; to determine eligibility and amount of assistance for any other needs-based federally funded public assistance program f…

37.80.104 CHILD CARE ASSISTANCE HEARING RIGHTS A parent who has applied for or is receiving child care assistance under this chapter and who is subject to any adverse action, as defined in ARM 37.5.304, by the department or the department's agent is entitled to a fair hearing in …

37.80.201 NONFINANCIAL REQUIREMENTS FOR ELIGIBILITY AND PRIORITY FOR ASSISTANCE In addition to the income requirements of ARM 37.80.202, parents must work or attend school or vocational training to receive child care payments. With the exceptions in (2), a two parent household mu…

37.80.202 FINANCIAL REQUIREMENTS FOR ELIGIBILITY; PAYMENT FOR CHILD CARE SERVICES; PARENT'S COPAYMENT Financial eligibility for child care assistance is based on a household's monthly income as defined in ARM 37.80.102. A household whose income is below 150% of the Federal Povert…

37.80.203 REQUIREMENT TO REPORT CHANGES Applicants and recipients of child care assistance must report to the resource and referral agency administering their case any change in their child care provider within one business day of the change. Applicants and recipients of child ca…

37.80.204 AT-HOME INFANT CARE (REPEALED) Authorizing statute(s): 52-2-111, 52-2-704, 53-2-201, 53-4-212, MCA Implementing statute(s): 52-2-704, 52-2-713, MCA History: NEW, 2002 MAR p. 1553, Eff. 5/31/02; REP, 2003 MAR p. 1306, Eff. 7/1/03.

37.80.205 CHILD CARE RATES: PAYMENT REQUIREMENTS The department calculates provider rates based on market rate surveys required by the Child Care and Development Block Grant Act of 2014. A half-time day rate is calculated for five or less hours of care during a calendar day. A fu…