Montana Administrative Code

10.10.305 BUDGET AUTHORITY FOR CORRECTION OF PRIOR PERIOD EXPENDITURE ERRORS Transactions recorded to correct expenditures reported in a prior year shall be charged against the current year's budget as provided in 20-9-209 (2) , MCA. As provided in 20-9-208 (1) , MCA, a budget tr…

10.10.306 BANK ACCOUNTS OR OTHER DEPOSITORIES As provided by 20-9-212 and 20-9-504, MCA, the county treasurer is the custodian and depository of all school district monies except student extracurricular funds. Other bank accounts or depositories outside the control of the county …

10.10.307 REPLACEMENT WARRANTS AND CHECKS When a replacement warrant is issued to replace a lost warrant as provided in 7-7-2104 , MCA, or a canceled warrant as provided in 20-9-223 , MCA, the following rules shall apply: The original warrant shall be removed from the unpaid outs…

10.10.308 COUNTY INVESTMENT OF SCHOOL DISTRICT FUNDS (TRANSFERRED) Authorizing statute(s): 20-9-102, MCA Implementing statute(s): 20-9-212, 20-9-213, MCA History: NEW, 1990 MAR p. 717, Eff. 4/13/90; AMD, 1992 MAR p. 1365, Eff. 6/26/92; AMD, 1994 MAR p. 1824, Eff. 7/8/94; AMD, 199…

10.10.309 DISTRIBUTION AND REAPPROPRIATION OF COUNTYWIDE FUNDS The county superintendent of schools shall distribute the cash balance in the countywide retirement fund to district and cooperative funds on a monthly basis in the proportion each district's or cooperative's net requ…

10.10.310 UNOBLIGATED TUITION MONEY IN THE MISCELLANEOUS PROGRAMS FUND If, for any given year, tuition money deposited in the miscellaneous programs fund under 20-5-324, MCA, remains unobligated at year end, the money shall be transferred to the general fund prior to closing of t…

10.10.311 BUS DEPRECIATION RESERVE FUND Section 20-10-147, MCA, allows school districts to budget each year in a bus depreciation reserve fund an amount that does not exceed 20% of the original cost of a bus, communication system, or safety devices installed on the bus. The amoun…

10.10.312 COMPENSATED ABSENCE LIABILITY FUND If the ending fund balance in the compensated absence liability fund (CALF) on June 30 exceeds 30% of the maximum liability on June 30 as defined in 20-9-512 , MCA, the excess balance shall be transferred back to the general fund. In a…

10.10.313 BUILDING RESERVE FUND Expenditures from the building reserve fund established under 20-9-503 , MCA, are limited to the cash balance available in the fund. Short-term interfund loans from a district's other funds may be used to fund expenditures in advance of tax collect…

10.10.314 INTERNAL SERVICE, ENTERPRISE, AND AGENCY FUNDS School districts may establish an internal service, enterprise, or agency fund if the intended purpose for which such fund will be used is approved by the Superintendent of Public Instruction. These funds shall be operated …

10.10.315 LITIGATION RESERVE FUND The board of trustees may establish a litigation reserve fund when litigation is pending. Pending litigation is defined as any type of contested hearing that could result in a judgment with adverse fiscal consequences against the school district.…

10.10.316 DISTRICT RETIREMENT FUND School districts will report retirement fund expenditures on the trustees' financial summary either by: reporting expenditures distributed to all expenditure programs and functions used in payroll; or reporting resources transferred to a special…

10.10.317 INVESTMENT POOLS (TRANSFERRED) Authorizing statute(s): 20-9-102, 20-9-201, MCA Implementing statute(s): 20-9-212, MCA History: NEW, 2000 MAR p. 632, Eff. 2/25/00; AMD & TRANS, 2002 MAR p. 1740, Eff. 6/28/02.

10.10.318 SCHOOL FLEXIBILITY PAYMENT For purposes of calculating a district's school flexibility payment for fiscal year 20XX, the following definitions apply: "Average student amount" means the amount calculated by: multiplying either the cash balance or the fiscal year 20XX app…

10.10.319 CLOSURE OF A SCHOOL DISTRICT FUND Trustees may not close a fund into a fund of another school district. An elementary fund must be closed into another elementary fund, and a high school fund must be closed into another high school fund. Pursuant to 20-9-201, MCA when tr…

10.10.320 CASH AND BUDGET TRANSFERS BETWEEN SCHOOL DISTRICT FUNDS Trustees may transfer cash between funds only if the transfer is specifically allowed by law or administrative rule. Trustees shall hold a properly noticed hearing to accept public comment on a transfer before the …

10.10.401 DEFINITION The governmental environment differs markedly from that of business enterprises. Governmental accounting systems and reports and the information they provide will differ accordingly. Thus, a set of generally accepted accounting principles (GAAP) applicable to…

10.10.402 FOCUS OF GENERALLY ACCEPTED ACCOUNTING PRINCIPLES The primary focus during the implementation of generally accepted accounting principles shall be accounting methods and internal financial reporting. Each district's accounting methods shall provide information to presen…

10.10.403 SCHOOL ACCOUNTING MANUAL The Superintendent of Public Instruction shall publish and distribute to each school district an accounting manual which shall be referred to as the "School Accounting Manual." Such accounting manual, as now or hereafter amended, shall govern th…

10.10.404 BASIS OF ACCOUNTING All school districts will use the generally accepted basis of accounting for each fund as set forth by the Governmental Accounting Standards Board to measure the district's financial position and results of financial operations. School districts shal…

10.10.405 CLOSING PERIOD The time period used after June 30th to determine the actual or estimated amount of all accruals, deferrals, and necessary adjustments existing as of June 30th shall be known as the "closing period." As required by 20-9-213 , MCA, every transaction will b…

10.10.406 STANDARD CHART OF ACCOUNTS For reporting purposes, a standard chart of accounts will be used by all school districts as prescribed by the Superintendent of Public Instruction. The chart of accounts will be in substantial conformity to the chart of accounts as presented …

10.10.407 FIXED ASSET INVENTORY All school districts shall maintain fixed asset inventory and depreciation records to allow reporting of fixed assets in conformity with generally accepted accounting principles. Authorizing statute(s): 20-9-102, 20-9-201, MCA Implementing statute(…

10.10.501 COUNTY TREASURER'S FINANCIAL REPORTS As provided by 20-9-212 , MCA, the county treasurer's monthly report shall include an itemized report for each fund maintained by the school district showing the paid warrants, registered warrants, amounts and types of revenue receiv…

10.10.502 FINANCIAL REPORTS FILED WITH THE SUPERINTENDENT OF PUBLIC INSTRUCTION Monthly, quarterly, and annual financial reports shall be prepared by the administration of each school district and the county superintendent of schools on paper forms or electronically as provided b…

10.10.503 REPORTS - NOTIFICATION TO BOARD OF PUBLIC EDUCATION According to 20-9-344 , MCA, the Board of Public Education may order the Superintendent of Public Instruction to withhold distribution of BASE aid from a district when the district fails to submit reports or budgets as…

10.10.504 FUNDING ADJUSTMENTS FOR PRIOR/CURRENT YEAR REPORTING ERRORS The Office of Public Instruction conducts several checks on the accuracy of data reported by trustees, county treasurers, county superintendents of schools and school districts. If errors are found in data repo…

10.10.505 DISTRICT REVENUE AND EXPENDITURE REPORTS The district clerk shall make available revenue and expenditure reports to the board of trustees. The recommended format for revenue and expenditure reports for budgeted funds is: The revenue budget report should show by revenue …

10.10.601 COUNTY INVESTMENT OF SCHOOL DISTRICT FUNDS As required by 20-9-212 , MCA, county treasurers shall invest, within three days of receipt, money received in the elementary and high school county equalization funds, the county levies in support of district retirement obliga…

10.10.610 DEFINITIONS For purposes of this subchapter, the following definitions apply: "Nonspending investment account" is a school district investment account from which monies are transferred back to the county treasurer to cover district warrants drawn on the district's fund …

10.10.611 ESTABLISHMENT OF INVESTMENT ACCOUNTS In accordance with 20-9-235, MCA, a school district may set up school district investment accounts for any fund or funds of the district, except the debt service fund. A full service education cooperative established under 20-7-451, …

10.10.612 SPENDING INVESTMENT ACCOUNTS A district or full service education cooperative that establishes a spending investment account for a fund will issue payments from the fund using electronic payments or checks. District or full service education cooperative warrants may not…

10.10.613 AGREEMENT WITH THE COUNTY TREASURER Before establishing a school district investment account or accounts, the trustees of a school district or a full service education cooperative shall enter into a written agreement with the county treasurer. Trustees of a joint distri…

10.10.614 PAYMENTS INTO AN INVESTMENT ACCOUNT The school district or a full service education cooperative for special education that receives direct special education allowable cost payments and a quality educator payment for eligible full-time equivalent educators from the Super…

10.10.615 INTERNAL CONTROLS AND ACCOUNTING RECORDS The trustees of a district or the management board of a full service education cooperative shall provide and enforce a system of internal controls to safe-guard the district's or full service education cooperative's money by prov…

10.10.625 INVESTMENT POOLS For purposes of this rule, "investment pool" is defined as a unified investment program established under 20-9-213 (4) , MCA, by a Montana school district and one or more other school districts or other local governmental entities. "Investment pool" doe…

10.101.101 AGENCY ORGANIZATION The State Library Commission consists of five members appointed by the Governor for three-year terms and the state Superintendent of Public Instruction or their designee and a librarian appointed by the Commissioner of Higher Education from the Mont…

10.101.201 INCORPORATION OF MODEL RULES The state library commission has adopted the attorney general's model rules of administrative procedure, as set forth in ARM Title 1, chapter 3, with the proviso that a hearing on denial of an application for a grant of Library Services and…

10.101.202 HEARINGS ON GRANT APPLICATION DENIALS (IS HEREBY REREALED) Authorizing statute(s): Sec. 2-4-202, MCA Implementing statute(s): 2-4-201, MCA History: NEW, Eff. 1/1/78; REP, 1987 MAR p. 1622, Eff. 9/25/87.

10.101.203 GUIDELINES FOR PUBLIC PARTICIPATION Except for financial exigencies, the commission shall meet six times during each calendar year, at approximately equal intervals, and at such other times as may be appropriate. Special meetings may be called by the chair or at the re…

10.101.204 GRANTS TO LIBRARIES UNDER THE LIBRARY SERVICES AND CONSTRUCTION ACT (IS HEREBY REPEALED) Authorizing statute(s): Sec. 22-1-103, MCA Implementing statute(s): 22-1-103, MCA History: NEW, 1987 MAR p. 1622, Eff. 9/25/87; REP, 2003 MAR p. 8, Eff. 1/17/03.

10.101.205 LIMITED AND OPEN COMPETITIONS FOR LIBRARY SERVICES AND CONSTRUCTION ACT GRANTS (IS HEREBY REPEALED) Authorizing statute(s): Sec. 22-1-103, MCA Implementing statute(s): 22-1-103, MCA History: NEW, 1987 MAR p. 1622, Eff. 9/25/87; REP, 2003 MAR p. 8, Eff. 1/17/03.

10.101.206 APPEALS PROCESS FOR DENIAL OF A GRANT Any person or group submitting a proposal for grant funds to the Montana state library commission shall have the right to appeal if the proposal is not funded. The request for the appeal shall be made to the Montana State Librarian…

10.102.101 STATEMENT OF PHILOSOPHY AND OBJECTIVES (REPEALED) Authorizing statute(s): 22-1-103, MCA Implementing statute(s): 22-1-103, MCA History: NEW, 1977 MAR p. 1156, Eff. 1/1/78; AMD, 1987 MAR p. 1624, Eff. 9/25/87; REP, 1999 MAR p. 2626, Eff. 11/19/99.

10.102.1101 STANDARDS FOR PUBLIC LIBRARIES (REPEALED) Authorizing statute(s): 22-1-103, MCA Implementing statute(s): 22-1-103, MCA History: NEW, Eff. 12/31/72; AMD, 1977 MAR p. 1156, Eff. 1/1/78; AMD, 1987 MAR p. 1624, Eff. 9/25/87; REP, 1999 MAR p. 2626, Eff. 11/19/99.

10.102.1102 STRUCTURE AND GOVERNMENT OF LIBRARIES GOVERNANCE, FUNDING AND ADMINISTRATION (REPEALED) Authorizing statute(s): 22-1-103, MCA Implementing statute(s): 22-1-103, MCA History: NEW, 1977 MAR p. 1156, Eff. 1/1/78; AMD, 1987 MAR p. 1624, Eff. 9/25/87; REP, 1999 MAR p. 2626…

10.102.1103 LIBRARY BOARD (REPEALED) Authorizing statute(s): 22-1-103, MCA Implementing statute(s): 22-1-103, MCA History: NEW, 1977 MAR p. 1156, Eff. 1/1/78; AMD, 1987 MAR p. 1624, Eff. 9/25/87; REP, 1999 MAR p. 2626, Eff. 11/19/99.

10.102.1104 BOARD MEETINGS (REPEALED) Authorizing statute(s): 22-1-103, MCA Implementing statute(s): 22-1-103, MCA History: NEW, 1977 MAR p. 1156, Eff. 1/1/78; AMD, 1987 MAR p. 1624, Eff. 9/25/87; REP, 1999 MAR p. 2626, Eff. 11/19/99.

10.102.1105 BYLAWS (REPEALED) Authorizing statute(s): 22-1-103, MCA Implementing statute(s): 22-1-103, MCA History: NEW, 1977 MAR p. 1156, Eff. 1/1/78; AMD, 1987 MAR p. 1624, Eff. 9/25/87; REP, 1999 MAR p. 2626, Eff. 11/19/99.

10.102.1106 POLICIES (REPEALED) Authorizing statute(s): 22-1-103, MCA Implementing statute(s): 22-1-103, MCA History: NEW, 1977 MAR p. 1156, Eff. 1/1/78; AMD, 1987 MAR p. 1624, Eff. 9/25/87; REP, 1999 MAR p. 2626, Eff. 11/19/99.