State Records Committee -- Duties And Responsibilities

The purpose of the state records committee is to act as a resource for executive branch agencies and others by staying at the forefront of records management best practices. The committee shall: (1) gather and disseminate information on all phases of records management; (2) advise the secretary of state in developing records management standards, guidelines, and training materials; (3) develop guidelines to help agencies identify, maintain, and secure their essential records; (4) serve as a forum for continuing collaboration among records management, information technology, and legal professionals throughout state agencies; (5) make recommendations to the secretary of state for rulemaking regarding public records management; (6) regularly review existing public records laws and make recommendations to the secretary of state regarding pursuing statutory change; and (7) report biennially to the governor and, as provided in 5-11-210, the legislature on the activities of the committee, improvements in records management in state government, aspects of records management requiring further improvement, and committee recommendations and plans for further improvement.