New Mexico Administrative Code

A. Motor vehicle division voter registration agent manual APPENDIX A COMPLIANCE GUIDE FOR THE NATIONAL VOTER REGISTRATION ACT MOTOR VEHICLE DIVISION VOTER REGISTRATION AGENT MANUAL OFFICE OF THE SECRETARY OF STATE STEPHANIE GONZALES compiled by the Bureau of Elections December 1,…

motor vehicle division, commission for the blind, commission for the deaf and hard of hearing, children youth and families department, health department, human services department, veteran's service commission, vocational rehabilitation division, all county clerk's offices and ce…

P.L. 103-31 The National Voter Registration Act of 1993 and 1-4-5.2.

Permanent

December 15, 1997 [unless a later date is cited at the end of a section]

To provide persons an opportunity to register to vote or make a change to their voter registration when applying for services or assistance at designated state agencies, armed forces recruitment offices or when applying for or renewing driver's license or personal identification …

A. "Designated agency" means all offices in the state that provide public assistance, all offices in the state that provide state-funded programs primarily engaged in providing services to persons with disabilities. In addition each state shall designate other offices within the …

A. Each designated state agency shall advise any applicant for services that voter registration may be made simultaneously with an application for services. Voter registration forms shall be supplied by the office of the county clerk in the county where the agency is situated or …

A state employee providing the services specified in this rule is prohibited from: A. seeking to influence the political preference or party registration of a person registering to vote; B. displaying any political preference or party allegiance; C. making any statement to a pers…

Office of the Secretary of State.

This rule applies to any statewide primary election for the New Mexico supreme court or the New Mexico court of appeals.

Section 1-2-1 NMSA 1978; Section 1-10-8 NMSA 1978.

Permanent

November 23, 2009.

To establish the procedure for submission of nominating petitions regarding candidates for positions on the supreme court and court of appeals.

"Candidate" or "candidates" means an individual who seeks or considers running for either supreme court justice or court of appeals judge.

In making a declaration of candidacy and in seeking nominating petition signatures, all candidates for the supreme court or court of appeals shall designate the specific numeral position, as set forth in 1.10.10 NMAC, on the supreme court or court of appeals for which they seek n…

State Commission of Public Records - State Records Center and Archives and Department of Information Technology

A filer shall apply to a participating county clerk to be enrolled in the participating county clerk's electronic filing and recording program. A. The authorized filer and a participating county clerk shall enter into a memorandum of understanding (MOU) relating to the terms and …

Security procedures shall be implemented to ensure the authenticity and integrity of the electronically filed instrument, including the ability to verify the identity of the filer, as well as the ability to verify that an instrument has not been altered since it was transmitted o…

A. Instruments shall be transmitted through either a secured website or an electronic recording delivery system. The method of transmission shall be identified in the MOU (1.11.2.10 NMAC) signed by the authorized filer and the county clerk. B. An authorized filer shall visually i…

A. An MOU between a participating county clerk and an authorized filer shall include information required by the participating county clerk in order to provide electronic notice of confirmation or rejection of an electronic filing and subsequent recording, or if such electronic n…

A county clerk that accepts for recording electronically signed and notarized instruments utilizing digital signatures based on PKI encryption technology shall do so in accordance with rules promulgated by the secretary of state. For purposes of efficiency, participating county c…

A. Authorized filers may elect to transmit either a digitized (scanned) electronic document of an original ink signed instrument or an electronic document electronically signed and notarized along with electronic indexing information to the county clerk. B. Digitized (scanned) el…

Electronic recording delivery systems implemented by county clerks shall have the capacity at a minimum to process documents that are compatible with indexing requirements established by PRIA for file formatting and indexing. A. The PRIA eRecording XML Standard v2.4.1 is adopted …

Payment of recording fees shall be collected by a county clerk as prescribed by statute. The clerk shall provide an electronic or other written receipt to the authorized filer indicating that the payment for the recordation of the electronic instrument has been received and proce…

Real property records in the custody of the county clerk are permanent records and must be preserved. The preservation of electronic real property records requires consistent and complex management in order to maintain authenticity and integrity. Electronic records are subject to…

all county clerks who accept and record real property records electronically.

Section 14-9A-5 NMSA 1978 of the Uniform Real Property Electronic Recording Act gives the authority to establish standards for the purpose of implementing the Uniform Real Property Electronic Recording Act to the state commission of public records and the department of informatio…

Permanent

September 15, 2008 unless a later date is cited at the end of a section.

A. To keep the standards and practices of county clerks in New Mexico in agreement with the standards of national standard-setting bodies, such as PRIA, and in agreement with nationally accepted best practices in electronic real property recording. B. To keep the technology used …

A. "ACH" (automated clearing house) means a network processing and delivery system that provides for the distribution and settlement of electronic credits and debits among financial institutions. B. "Authentication" means the act of tying an action or result to the person claimin…

In accordance with the provisions of the URPERA the commission of public records and the department of information technology adopted the electronic recording standards issued by PRIA as the foundation for the standards promulgated as rule under 1.11.2 NMAC. A. A county clerk may…

Authorized filers shall submit real property records for electronic filing and recordation utilizing one of three methods described below. The methods are based on levels of automation and transaction structures identified in the PRIA URPERA enactment and E-recording standards im…

Information Technology Commission. [All documents intended for delivery to the information technology commission shall be addressed or delivered to the office of the chief information officer at 5301 Central NE, Suite 1500, Albuquerque, NM 87108. The internet address for the info…

This rule applies to all rules adopted by the information technology commission.

NMSA 1978 Section 15-1C-5.

Permanent.

December 2, 2005, unless a later date is cited at the end of a section.

The purpose of this rule is to set forth provisions that apply to all rules adopted by the information technology commission.

Defined terms apply to this rule and all other rules adopted by the information technology commission. A. "Act" means the Information Technology Management Act, NMSA 1978 Section 15-1C-1 et seq. B. "Agency" means an executive agency of the state. C. "Architectural configuration r…

The office or commission may prescribe forms to carry out certain requirements of its adopted rules, ACRs and guidelines. Prescribed forms must be used when a form exists for the purpose, unless these rules state otherwise or the requirement is waived by the office or commission.

Rules, ACRs and guidelines shall be followed by agencies under all circumstances unless the office grants an exception in accordance with this rule. A. An agency may request an exception. An exception shall be granted only if compliance would: (1) threaten the function of governm…

Information Technology Commission, 404 Montezuma, Santa Fe, NM 87501.

Occasional and incidental personal use of the state's IT resources and internet access is allowed subject to limitations. Personal use of the internet is prohibited if: A. it materially interferes with the use of IT resources by the state or any political subdivision thereof; or …

All agencies shall implement this policy immediately upon its effective date. At the discretion of the agency head, an agency may adopt additional agency-specific IT resources usage policies that are more restrictive than this rule, but in no case shall an agency adopt policies t…