New Mexico Administrative Code

A. Category: Financial and accounting - financial statements and reports B. Description: Records related to reconciliations and balancing for financial reports and statements. C. Retention: destroy three years from date audit report released

A. Category: Financial and accounting - financial aid and loan management. B. Description: Records related to loan programs including, but not limited to, loan documents and tracking. C. Retention: destroy three years from close of fiscal year in which file closed.

A. Category: Financial and accounting - financial aid and loan management. B. Description: Records related to scholarships, loans, grants and other aid. C. Retention: destroy three years from the date file closed.

A. Category: Financial and accounting - investment management B. Description: Records related to investments including, but not limited to, bonds, debt issuance and certificates of deposit. C. Retention: destroy six years from date file closed

A. Category: Financial and accounting - investment management B. Description: Records related to investment statements and reports. C. Retention: destroy three years from the date file closed

A. Category: Financial and accounting - procurement B. Description: Bids, quotes and proposals and related records. C. Retention: destroy three years from date file closed

A. Category: Financial and accounting - procurement B. Description: Records related to management of vendors. C. Retention: destroy three years from date file closed

A. Category: Financial and accounting - tax management B. Description: Records related to exemptions from taxation. C. Retention: destroy one year from close of calendar year in which file created

A. Category: Financial and accounting - tax management B. Description: Tax reports. C. Retention: destroy 10 years from close of calendar year in which file closed

A. Category: Financial and accounting - tax management B. Description: Records related to the general assessment of taxes, reductions and refunds, including, but not limited to, cigarette, alcohol, road and fuel, lodgers, estate, corporate, personal and employer tax. C. Retention…

A. Category: Financial and accounting - tax management B. Description: Records related to valuation for tax purposes not identified in other classifications. C. Retention: destroy 10 years from close of calendar year in which file created

A. Category: Financial and accounting - tax management B. Description: Records related to valuations for tax purposes including, but not limited to, tax schedules and annual renditions. C. Retention: permanent, transfer to archives five years from close of calendar year in which …

A. Category: Financial and accounting - unclaimed property B. Description: Records related to unclaimed property. C. Retention: destroy 10 years from close of calendar year from date of final disposition of property

Permanent.

A. Category: Governance and compliance -accreditation and certification B. Description: Records related to accreditation and certification of colleges and universities. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance -accreditation and certification B. Description: Records related to accreditation and certification of educational or training courses or programs. C. Retention: destroy 10 years from date file closed

A. Category: Governance and compliance -accreditation and certification B. Description: Records related to accreditation and certification of correctional facilities. C. Retention: destroy five years from date file closed

A. Category: Governance and compliance -accreditation and certification B. Description: Records related to accredidation and certification of individuals who meet specified criteria. C. Retention: destroy five years from date individual is no longer certified

A. Category: Governance and compliance -accreditation and certification B. Description: Records related to accreditation and certification of hospitals and medical facilities. C. Retention: destroy 10 years from date file closed

A. Category: Governance and compliance -accreditation and certification B. Description: Records related to accreditation and certification of schools. C. Retention: destroy five years from date file closed

A. Category: Governance and compliance - audit, oversight and compliance B. Description: Records related to oversight of corporations including, but not limited to, corporate flings. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance - audit, oversight and compliance B. Description: Records related to oversight of environmental programs. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance - audit, oversight and compliance B. Description: Records related to oversight and federal compliance reporting. C. Retention: destroy three years from date file closed

A. Category: Governance and compliance - audit, oversight and compliance B. Description: Records related to financial audits of agencies and programs. C. Retention: destroy three years from the close of the fiscal year in which file created

A. Category: Governance and compliance - audit, oversight and compliance B. Description: Records related to general compliance and audits of agencies and programs. C. Retention: destroy five years from date file closed

A. Category: Governance and compliance - audit, oversight and compliance B. Description: Records related to oversight of insurance companies and agencies. C. Retention: destroy 10 years from date file closed

A. Category: Governance and compliance - election management B. Description: Records related to appointments of election management positions. C. Retention: destroy two years from date file closed

A. Category: Governance and compliance - election management B. Description: Records related to candidacy including, but not limited to, nominating petitions. C. Retention: destroy two years from date file closed

A. Category: Governance and compliance - election management B. Description: Canvass of an election. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance - election management B. Description: Records related to the preparation of the canvass for elections in which no federal candidate appears on the ballot including, but not limited to, ballots, voting permits, signature rosters and tally she…

A. Category: Governance and compliance - election management B. Description: Records related to the preparation of the canvass for elections in which a federal candidate appears on the ballot including, but not limited to, ballots, voting permits, signature rosters and tally shee…

A. Category: Governance and compliance - election management B. Description: Records related to candidate, elected and appointed officials financial records. C. Retention: permanent, transfer to archives 10 years from date file closed

A. Category: Governance and compliance - election management B. Description: Records related to election investigations. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance - election management B. Description: Records related to petitions, not including nominating petitions. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance - election management B. Description: Records related to the reporting on the administration and management of elections. C. Retention: destroy two years from date file closed

A. Category: Governance and compliance - election management B. Description: Records related to voter registration. C. Retention: destroy six years from date file closed

A. Category: Governance and compliance -environment management B. Description: Records related to environmental compliance for air, land and water quality. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance -environment management B. Description: Records related to environmental consents and clearances. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance -environment management B. Description: Environmental impact statements and related records. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance -environment management B. Description: Records related to remediations involving superfunds. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance -environment management B. Description: Records related to environmental reviews and monitoring. C. Retention: destroy three years from date file closed

A. Category: Governance and compliance -environment management B. Description: Records related to the installation, remediation and removal of storage tanks. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance -environment management B. Description: Records related to water facilities. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance -environment management B. Description: Records related to water pollution including, but not limited to, national pollutant discharge elimination system (NPDES) permits and reporting. C. Retention: permanent, transfer to archives five years…