New Mexico Administrative Code

A. Category: Governance and compliance - governance B. Description: Records related to appointments not identified in other classifications. C. Retention: destroy two years from date file closed

A. Category: Governance and compliance - governance B. Description: Appointments made by the governor and related records. C. Retention: permanent, transfer to archives when no longer needed for reference

A. Category: Governance and compliance - governance B. Description: Bylaws. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance - governance B. Description: Records related to meetings of statutory and policy making bodies including, but not limited to, minutes and not identified in other classifications. C. Retention: permanent, transfer to archives five years from …

A. Category: Governance and compliance - governance B. Description: Oaths of office and related records. C. Retention: permanent, transfer to archives one year from date file closed

A. Category: Governance and compliance - human rights management B. Description: Records related to accommodations for disabilities under the Americans with Disabilities Act. C. Retention: destroy three years from date file closed

A. Category: Governance and compliance - human rights management B. Description: Records related to civil and human rights investigations including, but not limited to, grievances and complaints. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections and testing of air quality. C. Retention: destroy five years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections and monitoring of asbestos. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections and monitoring of samples of construction materials. C. Retention: destroy 20 years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections and monitoring of building and construction. C. Retention: destroy 10 years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections and monitoring of infrastructure including, but not limited to, safety. C. Retention: permanent, transfer to archives 25 years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections and monitoring of equipment and vehicles. C. Retention: destroy three years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections and monitoring of radioactive equipment. C. Retention: destroy 75 years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections for fire prevention and fire protection for buildings, facilities and structures including, but not limited to, fire reports. C. Retention: destroy three years from …

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to general inspections and tests, not identified in other classifications. C. Retention: destroy five years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections and testing of hazardous materials. C. Retention: permanent, transfer to archives 25 years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections and testing of herbicides, pesticides and chemicals. C. Retention: destroy 10 years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections of hospitals and medical facilities. C. Retention: destroy five years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections and investigations not identified in other classifications. C. Retention: destroy 25 years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections and testing of laboratories including, but not limited to, equipment. C.Retention: destroy 10 years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections of mines. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to the monitoring of trade and service marks. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections of water treatment facilities. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to the inspection and testing of drinking and potable water. C. Retention: destroy 10 years from date file closed

A. Category: Governance and compliance - legislation and regulation management B. Description: Administrative rules and related records. C. Retention: permanent, transfer to archives five years from date file closed [For filing of administrative rules, refer to Section 14-4-3 NMS…

A. Category: Governance and compliance - legislation and regulation management B. Description: Legislation and related records including, but not limited to, bills, enrolled acts and vetoed legislation. C. Retention: permanent, transfer to archives one year from date file closed

A. Category: Governance and compliance - legislation and regulation management B. Description: Legislative committee meetings. C. Retention: permanent, transfer to archives 15 years from date file created

A. Category: Governance and compliance - legislation and regulation management B. Description: Journals of the house and senate and related records. C. Retention: permanent, transfer to archives one year from date file closed

A. Category: Governance and compliance - legislation and regulation management B. Description: Records related to lobbyists. C. Retention: destroy 10 years from date file closed

A. Category: Governance and compliance - legislation and regulation management B. Description: Orders and proclamations of an administrative, legislative or executive nature and related records. C. Retention: permanent, transfer to archives from date file closed [For filing or pu…

A. Category: Governance and compliance - legislation and regulation management B. Description: Records related to ordinances and resolutions. C. Retention: permanent, transfer to archives five years from date file closed [For filing requirements, refer to Section 47-6-10 NMSA 197…

A. Category: Governance and compliance - legislation and regulation management B. Description: Records related to legislative research. C. Retention: permanent, transfer to archives 75 years from date file created or from date confidentiality waiver received [Waiver required per …

October 1, 2015, unless a later date is cited at the end of a section.

A. Category: Governance and compliance -occupational safety and health B. Description: Records related to occupational safety and health compliance inspections and investigations. C. Retention: destroy 10 years from date file closed

A. Category: Governance and compliance - permit management B. Description: Records related to short-term permits not identified in other classifications. C. Retention: destroy three years from date file closed

A. Category: Governance and compliance - permit management B. Description: Records related to transportation and trip permits. C. Retention: destroy three years from date file closed

A. Category: Governance and compliance - policy and standards management B. Description: Policies and procedures including, but not limited to, code of conduct. C. Retention: permanent, transfer to archives one year from date superseded or obsolete

A. Category: Governance and compliance - policy and standards management B. Description: Records related to standards and best practices including, but not limited to, information technology standards. C. Retention: permanent, transfer to archives one year from date superseded or…

A. Category: Governance and compliance - records management B. Description: Records related to the conversion of public records from one media format to another. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance - records management B. Description: Records related to the disposition of public records including, but not limited to, approvals. C. Retention: destroy 25 years from date file closed

A. Category: Governance and compliance - records management B. Description: Records related to requests for release of information, does not include public records requests. C. Retention: destroy one year from date file closed

A. Category: Governance and compliance - records management. B. Description: Records related to requests for information under the Inspection of Public Records Act including, but not limited to, tracking, responses and written explanations of denials. C. Retention: destroy four y…

A. Category: Governance and compliance - records management B. Description: Records related to withdrawal and receipt of records. C. Retention: destroy 25 years from date file closed

To establish a records retention schedule for the orderly management, retention, disposition and preservation of records necessary for carrying out the Public Records Act, Section 14-3-1 et seq. NMSA 1978, and to provide recommendations for the retention and preservation of recor…

A. Category: Legal and judiciary - contract management B. Description: Records related to agreements not identified in other classifications. C. Retention: destroy six years from date file closed

A. Category: Legal and judiciary - contract management B. Description: Interstate compacts and agreements and related records. C. Retention: permanent, transfer to archives five years from date file closed [For filing requirements, refer to Section 14-3-20 NMSA 1978]

A. Category: Legal and judiciary - contract management B. Description: Cooperative agreements including, but not limited to, memoranda of understanding. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Legal and judiciary - contract management B. Description: Records related to contracting of goods and services. C. Retention: destroy six years from date file closed

A. Category: Legal and judiciary - contract management B. Description: Leases and related records, does not include mineral leases. C. Retention: destroy six years from date file closed