New Mexico Administrative Code

A. Category: Legal and judiciary - licensing and registration B. Description: Records related to lifetime licenses and permitting for hunting, angling and trapping. C. Retention: destroy 100 years from date of birth of licensee

A. Category: Legal and judiciary - licensing and registration B. Description: Tests and examinations for licenses and certifications. C. Retention: destroy two years from date file closed

A. Category: Legal and judiciary - real property B. Description: Records related to appraisals for valuation, does not include tax valuations. C. Retention: destroy five years from date file closed

A. Category: Legal and judiciary - real property B. Description: Records related to property rights, exchanges, sale or acquisition of land including, but not limited to, easements. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Legal and judiciary - real property B. Description: Records related to property rights of way. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Legal and judiciary - real property B. Description: Records related to water rights and permits. C. Retention: permanent, transfer to archives five years from date file closed

The following terms shall have the respective meanings provided in this rule. Terms not defined in this rule which are defined in the Public Records Act, Section 14-3-1 et seq. NMSA 1978 shall have the respective meanings accorded such terms in the act. A. "Archives" means the pe…

A. Category: Natural resource management - agriculture B. Description: Records related to food and drug information. C. Retention: destroy five years from date file closed

A. Category: Natural resource management - agriculture B. Description: Records related to agricultural surveys and inspections. C. Retention: destroy five years from date file closed

A. Category: Natural resource management - agriculture B. Description: Records related to weights and measures. C. Retention: destroy one year from date file closed

A. Category: Natural resource management - animal and livestock B. Description: Records related to the management and prevention of animal disease. C. Retention: destroy 10 years from date file closed

A. Category: Natural resource management - animal and livestock B. Description: Records related to animal and livestock inspections. C. Retention: destroy five years from date file closed

A. Category: Natural resource management - animal and livestock. B. Description: Veterinarian client/patient records. C. Retention: destroy four years from date file closed.

A. Category: Natural resource management - land and water B. Description: Conservation plans and related records. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Natural resource management - land and water B. Description: Records related to the management of forests. C. Retention: destroy five years from date file closed

A. Category: Natural resource management - land and water B. Description: Records related to management of state trust land. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Natural resource management - land and water B. Description: Records related to the management of natural resources not identified in other classifications. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Natural resource management - land and water B. Description: Records related to management of water including, but not limited to, planning. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Natural resource management - recreation B. Description: Records related to the management of government parks, trails and facilities. C. Retention: permanent, transfer to archives 10 years from date file closed

A. Category: Natural resource management - recreation B. Description: Records related to recreational access to government property and facilities. C. Retention: destroy two years from date file closed

A. Category: Natural resource management - wildlife B. Description: Records related to the management of fish and aquatic animals. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Natural resource management - wildlife B. Description: Records related to the management of protected species including, but not limited to, hunter survey, tagging and harvest information; and not identified in other classifications. C. Retention: destroy five years …

A. Category: Natural resource management - wildlife B. Description: Records related to the management of protected species including, but not limited to, bighorn sheep, species transplant, importation, protected mammal and wildlife surveys. C. Retention: permanent, transfer to ar…

A. "ADA" stands for Americans with Disabilities Act. B. "CDC" stands for center for disease control. C. "DUI" stands for driving under the influence. D. "EEOC" stands for equal employment opportunity commission. E. "NMAC" stands for New Mexico administrative code. F. "NMSA" stand…

A. Category: Public health and social services - child and youth B. Description: Child and social service case files including abuse or neglect cases not resulting in transfer of custody to the state. C. Retention: destroy 19 years from date of birth

A. Category: Public health and social services - child and youth B. Description: Records related to abuse or neglect cases resulting in transfer of custody to the state. C. Retention: permanent, transfer to archives 25 years from date file closed

A. Category: Public health and social services - child and youth B. Description: Records related to child support services. C. Retention: destroy three years from date file closed

A. Category: Public health and social services - child and youth B. Description: Records related to foster care homes. C. Retention: permanent, transfer to archives 10 years from date file closed

A. Category: Public health and social services - child and youth B. Description: Case files of at-risk or delinquent youth. C. Retention: destroy 22 years from date of birth

A. Category: Public health and social services - family and aging B. Description: Records related to employment assistance. C. Retention: destroy five years from date file closed

A. Category: Public health and social services - family and aging B. Description: Records related to employment assistance for refugees. C. Retention: permanent, transfer to archives 10 years from date file closed

A. Category: Public health and social services - family and aging B. Description: Records related to financial assistance. C. Retention: destroy five years from date file closed

A. Category: Public health and social services - family and aging B. Description: Records related to medical assistance. C. Retention: destroy six years from date audit report released

A. Category: Public health and social services - family and aging B. Description: Records related to nutrition assistance including, but not limited to, case files, participation and authorizations. C. Retention: destroy three years after date file closed

A. Category: Public health and social services - family and aging B. Description: Family and aging services case files. C. Retention: destroy six years from date file closed

A. Category: Public health and social services - hazardous material management B. Description: Records related to hazardous waste, materials and biohazards, including agency programs and response. C. Retention: destroy 30 years from date file closed

A. Category: Public health and social services - hazardous material management B. Description: Records related to the receipt, maintenance and disposal of radioactive material. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Public health and social services - hazardous material management B. Description: Records related to identifying hazardous materials and chemicals including, but not limited to, use and analyses. C. Retention: destroy 30 years from date file closed

A. Category: Public health and social services - hospital and medical B. Description: Records related to the analysis of x-rays and chemicals. C. Retention: destroy 12 years from date file closed

A. Category: Public health and social services - hospital and medical B. Description: Records related to diseases including CDC reportable diseases. C. Retention: destroy 80 years from date file closed

A. Category: Public health and social services - hospital and medical B. Description: Records related to drugs and controlled substances including, but not limited to, inventories and prescriptions. C. Retention: destroy three years from date file closed

A. Category: Public health and social services - hospital and medical B. Description: Records related to incidents including minor injury reports. C. Retention: destroy three years from date file closed

A. Category: Public health and social services - hospital and medical B. Description: Records related to management of patients including, but not limited to, accounts and client files. C. Retention: destroy five years from date file closed

A. Category: Public health and social services - hospital and medical B. Description: Adult patient records. C. Retention: destroy 10 years from date file closed

A. Category: Public health and social services - hospital and medical B. Description: Patient records for minors nine years of age or over at date of last discharge. C. Retention: destroy 10 years from date of last discharge

A. Category: Public health and social services - hospital and medical B. Description: Patient records for minors eight years of age or under at date of last discharge. C. Retention: destroy 19 years from date of birth

A. Category: Public health and social services - hospital and medical B. Description: Records related to clinical and health programs. C. Retention: destroy five years from date file closed

A. Category: Public health and social services - laboratory management B. Description: Calibration logs and files. C. Retention: destroy 10 years from date file closed

A. Category: Public health and social services - laboratory management B. Description: Records related to laboratory analysis. C. Retention: destroy 10 years from date file closed