New Mexico Administrative Code

A. Category: Public health and social services - laboratory management B. Description: Laboratory samples and reports. C. Retention: destroy four years from date file created

A. Category: Public health and social services - laboratory management B. Description: Records related to forensic or toxicology analysis. C. Retention: destroy 10 years from date of final disposition of corresponding case

A. Category: Public health and social services - laboratory management B. Description: Records related to forensic analysis conducted by the medical investigator. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Public health and social services - vital records B. Description: Records related to births and deaths. C. Retention: permanent, transfer to archives five years from date file closed

A. The records retention and disposition schedule identifies the types of records maintained by all agencies and specifies a period of time for which the official copy of record must be retained. A retention period may be stated in terms of months or years and is contingent upon …

A. Category: Public safety services - correctional institutions B. Description: Records related to investigations including, but not limited to, shakedown, site or staff and search logs. C. Retention: destroy five years from date file closed

A. Category: Public safety services - correctional institutions B. Description: Jail inmate files. C. Retention: destroy five years from date file closed

A. Category: Public safety services - correctional institutions B. Description: Juvenile inmate files. C. Retention: destroy 22 years from date of birth

A. Category: Public safety services - correctional institutions B. Description: Penitentiary inmate files. C. Retention: permanent, transfer to archives 50 years from date file closed

A. Category: Public safety services - correctional institutions B. Description: Records related to offenders mail including, but not limited to, unidentified foreign objects. C. Retention: destroy five years from close of calendar year in which file closed

A. Category: Public safety services - correctional institutions B. Description: Parole and probation files. C. Retention: permanent, transfer to archives 50 years from date probation or parole completed

A. Category: Public safety services - correctional institutions B. Description: Records related to inmate programs including, but not limited to, medical and recreational. C. Retention: destroy three years from date file closed

A. Category: Public safety services - correctional institutions B. Description: Safety records. C. Retention: destroy five years from the close of the calendar year in which file created

A. Category: Public safety services - correctional institutions B. Description: Records related to security and access. C. Retention: destroy five years from date file closed

A. Category: Public safety services - correctional institutions B. Description: Records related to surveillance including, but not limited to, radio, telephone and cameras. C. Retention: destroy two years from date file closed

A. Category: Public safety services - correctional institutions B. Description: Records related to unit files. C. Retention: destroy three years from date file closed

A. Category: Public safety services - emergency and disaster management B. Description: Records related to management and history of disasters. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Public safety services - emergency and disaster management B. Description: Records related to emergency and fire drills. C. Retention: destroy one year from date file closed

A. Category: Public safety services - emergency and disaster management B. Description: Records related to responses to a disaster or emergency situation including, but not limited to, communications with responding agencies, details of the activation and all documentation or iss…

A. Category: Public safety services - emergency and disaster management B. Description: Records related to New Mexico national guard responses to a disaster or emergency situation including, but not limited to, communications with responding agencies, details of the activation an…

A. Category: Public safety services - law enforcement B. Description: Records related to accident reports and incidents. C. Retention: destroy 10 years from date file closed

A. Category: Public safety services - law enforcement B. Description: Records related to accident reports and incidents involving fatalities. C. Retention: destroy 25 years from date file closed

A. Category: Public safety services - law enforcement B. Description: Law enforcement case files. C. Retention: destroy 10 years from date file closed

A. Category: Public safety services - law enforcement B. Description: Records related to the management of citations, including, but not limited to, parking, traffic or game and fish violations; does not include DUI citations. C. Retention: destroy three years from date file clos…

A. Category: Public safety services - law enforcement B. Description: Records related to the management of DUI citations. C. Retention: destroy 55 years from date file closed

A. Category: Public safety services - law enforcement B. Description: Records related to the central repository for the reporting of crime. C. Retention: destroy 99 years from date file created

A. Category: Public safety services - law enforcement B. Description: Records relating to the tracking and disposition of evidence. C. Retention: destroy three years from the close of the fiscal year in which file closed

A. Category: Public safety services - law enforcement B. Description: Records related to criminal fingerprint identification. C. Retention: destroy 99 years from date file created

A. Category: Public safety services - law enforcement B. Description: Records related to non-criminal fingerprint identification. C. Retention: destroy upon completion of report

A. Category: Public safety services - law enforcement B. Description: Records related to sex offender registration. C. Retention: destroy 99 years from date file created

A. Category: Public safety services - law enforcement B. Description: Records related to victim notification program files. C. Retention: destroy one year from date file created

A. Category: Public safety services - law enforcement B. Description: Records related to surveillance not identified in other classifications. C. Retention: destroy two years from date file closed

A. Category: Public safety services - training management B. Description: Records related to training for fire fighters including, but not limited to, certifications. C. Retention: destroy 10 years from date individual is no longer certified

A. Category: Public safety services - training management B. Description: Records related to training for forestry. C. Retention: destroy 10 years from date individual is no longer certified

A.Category: Public safety services - training management B. Description: Records related to training for law enforcement. C. Retention: destroy 10 years from date individual is no longer certified

State Records Administrator.

For guidance on record classifications created solely by local government refer to the records retention and disposition guide. For guidance on all other record classifications, refer to 1.21.2 NMAC.

Local government including counties, municipalities and local public bodies.

Public Records Act, Section 14-3-18 NMSA 1978.

Permanent.

November 30, 2015, unless a later date is cited at the end of a section.

The administrator may advise and assist county and municipal Officials in the formulation of programs for the disposition of public records maintained in county and municipal offices.

The following terms shall have the respective meanings provided in this rule. Terms not defined in this rule which are defined in the Public Records Act, Section 14-3-1 et seq. NMSA 1978 shall have the respective meanings accorded such terms in the act. A. "Agency" means the admi…

A. "NMAC" stands for New Mexico administrative code. B. "NMSA" stands for New Mexico statutes annotated.

A. This guide identifies the types of records maintained by county and municipal governments and specifies a recommended period of time which records should be retained. A retention period may be stated in terms of months or years and is contingent upon the occurrence of a trigge…

State Records Administrator.

All state agencies.

The State Rules Act, Section 14-4-1 et seq. NMSA 1978.

Permanent.