OAC 260:80 — Plan of Operation for Oklahoma State Agency for Surplus Property (§ 260:80-1-1 to 260:80-1-37)

(a) The Director of the Office of Management and Enterprise Services promulgates the rules of this chapter pursuant to the authority of 80 O.S., Section 34.2 and subject to the provisions of the Administrative Procedures Act, 75 O. S., Section 251, et. seq. (b) Pursuant to provis…

Notes Okla. Admin. Code § 260:80-1-10 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 AUTHORITY: OK-OAC 62 O.S., § 34.6

(a) Inventory Control System. (1) The agency shall use, maintain and support an automated inventory control system to document and track property receipt, warehouse location, transfer, sale, utilization and disposal. (2) The Agent shall assign an inventory control identifier to p…

Notes Okla. Admin. Code § 260:80-1-12 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 AUTHORITY: OK-OAC 62 O.S., § 34.6

(a) If a donee fails to place donated property into use for the purpose for which it was donated within one year of donation, the Agent shall advise the donee of actions required to return, transfer or dispose of the item at the donee's expense. (b) If a donee ceases to use donat…

Notes Okla. Admin. Code § 260:80-1-14 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 AUTHORITY: OK-OAC 62 O.S., § 34.6

(a) The Agent shall assess, collect and expend service charges for surplus property transferred to eligible donation program donees as authorized by 80 O. S. Sections 34.2 through 34.6 and this State Plan. (b) The Agent shall assess reasonable service charges in a fair and equita…

Notes Okla. Admin. Code § 260:80-1-16 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 AUTHORITY: OK-OAC 62 O.S., § 34.6

(a) The Agent shall inform donees that property the donee receives is subject to the use restrictions and requirements of 41 CFR 102-37, GSA and as specified by this Section. Donees shall acknowledge and agree to restrictions and requirements at the time of acceptance of property…

Notes Okla. Admin. Code § 260:80-1-18 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 AUTHORITY: OK-OAC 62 O.S., § 34.6

(a) The Agent shall adhere to provisions of this section to dispose or abandon/destroy property the Agent is unable to distribute to donees. If the Agent determines that items are not usable, the Agent shall provide a signed request to GSA to seek approval to abandon or destroy t…

Notes Okla. Admin. Code § 260:80-1-2 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 AUTHORITY: OK-OAC 62 O.S., § 34.6

Notes Okla. Admin. Code § 260:80-1-20 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 AUTHORITY: OK-OAC 62 O.S., § 34.6

(a) The Agent currently operates a warehouse to serve eligible donees. The Agent shall ensure fair and equitable distribution of property to donees based on their relative needs and resources and abilities to use the property. The Agent will generally have a firm requirement or a…

Notes Okla. Admin. Code § 260:80-1-22 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 AUTHORITY: OK-OAC 62 O.S., § 34.6

(a) Pursuant to provisions of 49 USC 549, 41 CFR.102-37.380 through 102-37.430 and provisions of this Section, the Agent shall accept and review applications from donee applicants and determine whether an applicant conforms to one of the categories of eligible donees and meets el…

Notes Okla. Admin. Code § 260:80-1-24 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 AUTHORITY: OK-OAC 62 O.S., § 34.6

(a) The Agent shall employ methods to ensure that donees adhere to property use restrictions and requirements pursuant to provisions of 41 CFR 102-37 and Section 580:45-1-37. (b) For items with an OAC of less than $5,000, at any time during property use restriction or requirement…

Notes Okla. Admin. Code § 260:80-1-26 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 AUTHORITY: OK-OAC 62 O.S., § 34.6

(a) Pursuant to provisions of 41 CFR 102-37 . Appendix B, Section (k) and 80 O. S., Section 34.3, the Agent shall consult with donees and seek participation in public or private groups that include donees to determine relative needs and resources of donees, proposed utilization o…

Notes Okla. Admin. Code § 260:80-1-28 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 AUTHORITY: OK-OAC 62 O.S., § 34.6

(a) Periodic internal audits of the Agency's operations and financial affairs shall be conducted in accordance with the schedule established by the Oklahoma State Auditor and Inspector. (b) The Agent shall comply with the external audit requirements and donee audit submission req…

As used in this chapter, the following terms, unless the context clearly indicates otherwise, shall mean: "Aircraft" means a civilian or demilitarized aircraft. "Direct allocation" means shipment of property directly to a donee from the "holding agency." "Director" means the Dire…

Notes Okla. Admin. Code § 260:80-1-30 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 AUTHORITY: OK-OAC 62 O.S., § 34.6

41 CFR 102 - 37.325 through 102 - 37.340 and 40 USC 549 provide authorization for GSA, or federal agencies designated by GSA to enter into cooperative agreements with the Agent to provide support to the Agent's operations and facilitate transfer or disposal of property. The Agent…

Notes Okla. Admin. Code § 260:80-1-32 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 AUTHORITY: OK-OAC 62 O.S., § 34.6

(a) Whereas the Legislature authorizes state participation in federal assistance programs to provide federal surplus property to donees in the state, it assigns the Director of the Office of Management and Enterprise Services to appoint the Surplus Property Agent and authorizes t…

Notes Okla. Admin. Code § 260:80-1-34 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 AUTHORITY: OK-OAC 62 O.S., § 34.6

(a) The Agent shall utilize forms to enable property receipt and distribution, donee eligibility and other components of Agency operations. The Agent shall comply with OMES requirements for form review and approval. (b) For forms that require GSA approval, following OMES approval…

Notes Okla. Admin. Code § 260:80-1-36 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 AUTHORITY: OK-OAC 62 O.S., § 34.6

(a) The Agent shall retain Agency property acquisition records to comply with state and Federal records retention requirements. The Agent shall retain Agency records for a minimum of three years following completion of the period of use restrictions (POR) and requirements. (b) Th…

Notes Okla. Admin. Code § 260:80-1-4 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 AUTHORITY: OK-OAC 62 O.S., § 34.6

(a) Statutory citations in this chapter refer to the most recent codification of state and federal statutes. (b) Regulation citations in this chapter refer to the most recent codification of federal regulations. Notes Okla. Admin. Code § 260:80-1-5 Adopted by Oklahoma Register, V…

Notes Okla. Admin. Code § 260:80-1-6 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 AUTHORITY: OK-OAC 62 O.S., § 34.6

The State Agency for Surplus Property operates under the authority and supervision of the Director of the Office of Management and Enterprise Services pursuant to the provisions of 80 O. S., Section 34.1 et. seq. (Appendix A), 40 USC 549 and 41 CFR 102-37. Notes Okla. Admin. Code…

Notes Okla. Admin. Code § 260:80-1-8 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 AUTHORITY: OK-OAC 62 O.S., § 34.6

(a) As appointed by the Governor, the Director of OMES shall appoint a State Surplus Property Agent and employ persons the Agent supervises to ensure that the State Agency for Surplus Property (Agent) provides services that meet the requirements of 41 CFR 102-37 and the State Pla…