Oregon Administrative Code

125-090-0125 Space Sharing Program (SSP) (1) Subject to these rules and as otherwise directed by DAS, State Employees with a monthly reserved or unreserved Permit may register other State Employees within DAS’ parking management system to establish a Shared Space. The State Emplo…

125-090-0132 Carpool/Vanpool Incentives (1) When capitalized in these rules: (a) “Carpool” means a registered group of an eligible State Employee and one or more employed others who use a ride-sharing arrangement to commute to work together in a Carpool area no fewer than 3 days …

125-090-0138 Alternative Transportation Modes Incentive Programs (1) DAS may provide incentive programs to encourage the use of Alternative Transportation Modes. The goals of these programs are to reduce traffic volume and Parking demand, improve air quality, and reward the effor…

125-090-0145 Permit Cancellation; Refunds; Replacement Permits (1) A Permit holder may cancel a monthly Permit at any time for any reason, by providing notice in Writing to DAS and returning any Permit or placard issued by DAS. The notice must specify the DAS assigned Permit numb…

125-090-0155 Enforcement (1) DAS shall investigate and administer the application of these rules in the Parking Facilities, with its own personnel or it may enter into agreements with other State Agencies, public jurisdictions or private concerns to provide such services. (2) DAS…

125-090-0165 Authority to Remove or Impound Bicycles or other Unclaimed Property (1) DAS may impound any Bicycle Parked in violation of OAR 125-090-0095(2)(i)(D), causing a safety hazard in a Parking Facility, or abandoned in a Parking Facility by locking it at the Parking Facili…

125-090-0175 Rescission, Refusal to Issue or Renew; Appeal Process (1) DAS may rescind an existing Parking assignment, refuse to authorize Parking to, and may refuse to renew the authorization of, any person who: (a) Made a material misrepresentation or false statement in the app…

125-110-0001 Land Use Program Coordination Rules (1) This division is applicable to the approval of projects under the following Department programs. These programs are: (a) Capital Construction and Improvement Program; (b) State Office Facility Leasing Program; (c) Surplus Publi…

125-120-0000 Definitions For the purposes of OAR 125-120-0000 through 125-120-0200, to be referred to as the "Leasing Rules", the term: (1) "Administrator" means the Administrator of the Enterprise Asset Management Division of the Department of Administrative Services. (2) "Agenc…

125-120-0010 Exemptions Notwithstanding OAR 125-120-0000(2), the Legislative Assembly, the courts and their officers and committees, and the Secretary of State and the State Treasurer in the performance of the duties of their constitutional officers are exempted from complying wi…

125-120-0020 Assignment of Office Quarters (1) When an agency requires an assignment of office space or leased office quarters, the agency shall first estimate the space requirements, in accordance with the Department’s Office Space Standards, DAS Policy 125-6-100, and submit a c…

125-120-0030 Allotment of Space in Office Quarters (ORS 270.410) Allotment of space in all leased office quarters shall be guided by the Department’s Office Space Standards (Policy #125-6-100). Statutory/Other Authority: ORS 276.428 & 283.060 History: GS 26-1990, f. & cert. ef. 1…

125-120-0040 Measuring Office Quarters The Division will use the standards of the American National Standards Institute (ANSI) as adopted by the Building Owners and Managers Association (BOMA) as a guide in measuring office space. Statutory/Other Authority: ORS 184.340 Statutes/O…

125-120-0050 Space Allocation/Rental Agreement (1) Agencies occupying Department-owned office quarters shall sign and comply with the Department’s Space Assignment/Rental Agreement. (2) The Division may charge and collect from any agency violating the terms of such Agreement, the…

125-120-0060 Complying With Local Policies All facility siting shall comply with local land use plans, and if possible, community development policies, pursuant to Department of Administrative Services’ OAR 125-110-0001 (the Land Use Coordination Rule). Statutory/Other Authority:…

125-120-0070 Leasing Authority (1) The Department, acting through its Facilities Division, shall supervise and conduct negotiations for all leases, rental agreements and related site selections for office quarters, unless otherwise authorized by the Division in writing. (2) No le…

125-120-0075 Technical Assistance and Leasing Services for Non Office Quarters (1) Leases for facilities other than office quarters (such as prisons, medical clinics, dormitories, laboratories) are not subject to the Departments’s supervision and approval and are exempted from co…

125-120-0080 Subleases by an Agency (1) Facilities Division must review and approve all subleases by or for all agencies subject to the Leasing Rules. (2) Any agency that has office space that is not needed for agency purposes, which the agency believes it is feasible to backfill…

125-120-0090 Leasing or Renting Involvement of a Requesting Agency (1) When the Division determines it to be in the best interests of the state, the Division may delegate to a requesting agency, in writing, certain aspects of the leasing process under the guidance and supervision…

125-120-0100 Lease Renewal (1) Approximately eighteen months before an agency's lease expires, Division will notify the agency in writing and request the agency's plans for office quarters upon expiration of its lease. (2) The agency shall respond within thirty days of receipt of…

125-120-0110 Agency Commitment (1) Before Facilities Division approves an agency’s request for office quarters, the head of the requesting agency, or designee, shall certify that legislatively approved funds are available to meet the obligations under the proposed lease for the c…

125-120-0120 Locating Office Quarters Division has the statutory authority to search, select and negotiate for office quarters to rent or lease in any manner necessary to best serve the interests of the state. Division also reserves the right to reject, in the best interest of th…

125-120-0130 Determining a Lease Search Area Agencies will determine the geographical boundaries for a lease search area based upon its business need and state siting mandates. Division will assist the agency in further narrowing siting criteria in any geographic area by consider…

125-120-0140 Leasing Directly (1) Before leasing or renting office quarters smaller than 10,000 usable square feet, Facilities Division may refer to and, when feasible, select for direct negotiations, leasable properties on file at Facilities Division which have been submitted by…

125-120-0150 Giving Notice of Intent to Lease (1) When the geographic search area for siting office quarters for a significant lease has been established or when leasable properties have been identified, Division shall contact the community or communities which Division determine…

125-120-0170 Tenant Improvements (1) All build-to-suit leases or major remodeling of leased facilities shall comply with Facilities Division’s “Leased Facilities Construction Standards,” and with all applicable law and rules, including those requirements for making leased state o…

125-125-0050 Purpose, Application, and Authority These rules are adopted under ORS 276.056 and 276.227. They set forth the Statewide Facility Planning Process for state agencies and the duties of the Capital Planning Commission and Capital Projects Advisory Board, which assist th…

125-125-0100 Definitions As used in these rules, the following terms have the meanings indicated, unless the context requires otherwise: (1) “Agency” means any state officer, board, commission or department, or any division thereof, authorized by law to engage in capital construc…

125-125-0150 Statewide Facility Planning Process (1) The Statewide Facilities Planning Process provides a means of evaluating if state facilities are planned, financed, acquired, constructed, managed, and maintained in a manner that maximizes and protects this investment. (2) The…

125-125-0200 Capital Projects Advisory Board (1) The Board shall assist the Department in the review of Agency Facility Plans. It shall be comprised of seven members of the public knowledgeable about construction, facilities management, and maintenance issues. Two members may be …

125-125-0250 Procedure for Submitting Agency Facility Plans for Review (1) Each state agency shall report to the Board by July 31 of even-numbered years an Agency Facility Plan. The Agency Facility Plan shall include a Space Needs Plan (including the Biennial Leasing Plan), a Con…

125-125-0300 Procedure for Board Review (1) Following review of the information by the Department, the agency shall present its plans before the Board, for the purpose of determining if the projects are compatible with the criteria established in the State Facilities Planning Pro…

125-125-0310 Capitol Planning Commission (1) The Capitol Planning Commission shall consist of nine members, as follows: (a) Four members shall be appointed by the Governor; (b) One member shall be the Mayor of the City of Salem or the designee of the mayor; (c) One member shall b…

125-125-0350 Capitol Area Project Review (1) The Department shall implement a special review process for projects on state-owned property, located within the boundaries described by ORS 276.054. (2) This review process applies to any state officer, board, commission, or departmen…

125-125-0360 Coordination with the Capital Projects Advisory Board (1) Projects submitted to the Capital Projects Advisory Board as part of an Agency Facility Plan under ORS 276.227(3)(b) that are within the area described by ORS 276.054 shall be reviewed by the Commission by Jul…

125-125-0400 Area Plan Update Responsibilities (1) Each agency owning property in the area described in ORS 276.054 shall be responsible for maintaining an Area Plan for the property it owns. Newly acquired properties are subject to inclusion in an Area Plan, as determined by the…

125-125-0500 Area Plan Review, Adoption, Amendment, and Repeal Process (1) The Commission will hold at least one public hearing pursuant to ORS 183.360 to review the draft Area Plan prior to forwarding its recommendations to the Director. (a) Public hearing notice will be provide…

125-125-0522 Development Polices and Design Standards Contained in Area Plans Development policies and design standards applicable to each Area Plan shall be included in the Area Plans. The Department shall provide model development policy and design standards guidelines in accor…

125-125-0524 Criteria and Authority to Permit Divergence from Area Plan Design Standards The Commission may grant variance from the provisions contained in Area Plans imposed on a particular subject property under this rule which is reasonably necessary to permit development of a…

125-125-0526 Master Plan for Development of the Capitol Mall Area The Master Plan for Development of the Capitol Mall Area, 1976, as amended on the effective date of this rule, is hereby adopted by reference. [Publications: Publications referenced are available from the agency.] …

125-125-0530 Airport Road Area Plan The Airport Road Area Plan, 1985 is hereby adopted by reference. [Publications: Publications referenced are available from the agency.] Statutory/Other Authority: ORS 276.055 Statutes/Other Implemented: ORS 276.056 History: DAS 4-2023, amend fi…

125-125-0535 Southeast Salem Area Plan The Southeast Salem Area Plan, 2008 is hereby adopted by reference. This Area Plan replaces the Oregon State Corrections Area Plan, 1985. [Publications: Publications referenced are available from the agency.] Statutory/Other Authority: ORS 2…

125-125-0550 Oregon State Fair and Exposition Center Area Plan The Oregon State Fair and Exposition Center Area Plan, 2003, is hereby adopted by reference. [Publications: Publications referenced are available from the agency.] Statutory/Other Authority: ORS 276.055 Statutes/Other…

125-125-0555 Oregon State Hospital and Penitentiary Properties Area Plan The Oregon State Hospital and Penitentiary Properties Area Plan, June 2008 is hereby adopted by reference. This Area Plan replaces the Oregon State Hospital and Penitentiary Properties Land Use Plan, 1976, a…

125-125-0565 Oregon State School for the Deaf Area Plan The Oregon State School for the Deaf Area Plan, 1984 is hereby adopted by reference. [Publications: Publications referenced are available from the agency.] Statutory/Other Authority: ORS 276.055 Statutes/Other Implemented: O…

125-125-0700 Adoption of the DAS-Salem Coordination Plan The DAS-Salem Coordination Plan Development and Management Policies September 19, 2008 is hereby adopted by reference. [Publications: Publications referenced are available from the agency.] Statutory/Other Authority: ORS 27…

125-140-0010 Confidentiality and Inadmissibility of Mediation Communications Pursuant to ORS 36.224, the Department of Administrative Services adopts by reference OAR 137-005-0052 as promulgated by the Attorney General effective as of November 13, 2018. Statutory/Other Authority:…