Oregon Administrative Code

125-247-0170 Life Cycle Costing (1) Policy. (a) Analysis. Life Cycle Costing provides a method of analysis, considering Sustainability and analyzing total cost of ownership as part of the best value of the purchased Goods (Products). The method applies to the development of Life …

125-247-0185 Approval of Information Technology or Telecommunications Procurements (1) For any Procurement of Information Technology or Telecommunications with an anticipated Contract Price of $1,000,000.00 or more, a state agency, as defined in ORS 279A.010, must obtain prior Wr…

125-247-0200 Buy Decision and Methods of Source Selection (1) Buy Decision. The Buy Decision means the decision to buy Supplies and Services through socio-economic programs, agreements, or the open market (Source). Agency is not required to make a Buy Decision based on the lowest…

125-247-0255 Competitive Sealed Bidding (1) See OAR 137-047-0255 and 137-047-0257. (2) Regardless of OAR 137-047-0255 and 137-047-0257, Authorized Agencies must comply with the following provisions: (a) Options. An Authorized Agency may use one or more or any combination of the p…

125-247-0260 Competitive Sealed Proposals (1) See OAR 137-047-0260 and 137-047-0261. (2) Regardless of OAR 137-047-0260 and 137-047-0261, Authorized Agencies must comply with the following provisions: (a) An Authorized Agency may use one or more or any combination of the procedur…

125-247-0265 Small Procurements (1) Generally. For Procurements of Goods or Services less than or equal to $25,000 an Authorized Agency may Award a Contract as a Small Procurement pursuant to ORS 279B.065. (2) Amendments. An Authorized Agency may amend: (a) A Contract Awarded as …

125-247-0270 Intermediate Procurements (1) See OAR 137-047-0270. (2) Regardless of OAR 137-047-0270, Authorized Agencies must comply with the following provisions: (a) Amendments. If the cumulative value of the original Contract Price and all Amendments exceeds $250,000, or one h…

125-247-0275 Sole-Source Procurements (1) Generally. An Authorized Agency with delegated Authority according to OAR 125-246-0170 may award a Contract without a competitive process through a Sole-Source Procurement according to the requirements of ORS 279B.075, this Rule, and the …

125-247-0280 Emergency Procurements (1) An Authorized Agency may award a Contract as an Emergency Procurement under ORS 279B.080. An Authorized Agency has delegated Authority to enter into an Emergency Contract according to OAR 125-246-0170. (2) An Authorized Agency may, in its d…

125-247-0285 Special Procurements; Purpose and Application (1) Generally. An Authorized Agency may award a Contract as a Special Procurement pursuant to the requirements of ORS 279B.085. (2) Purpose. Pursuant to ORS 279B.085, these Rules establish the criteria for procuring Suppl…

125-247-0286 Special Procurements; Definitions As used in this Section and ORS 279B.400: (1) "Class Special Procurement" means a contracting procedure that differs from the procedures described in ORS 279B.055, 279B.060, 279B.065 and 279B.070 and is for the purpose of entering in…

125-247-0287 Special Procurements; Request Procedures (1) Approval. An Authorized Agency may request approval of its new or amended Special Procurement from the State Chief Procurement Officer. The request must describe one or more particular Contracts or class of Contracts and u…

125-247-0288 Special Procurements; by Rule (1) Requirements. (a) Authorized Agencies entering into a Contract under this Rule must use competitive methods wherever possible to achieve best value and must document in Agency policy or the Procurement File the reasons why a competit…

125-247-0295 Special Procurements: General or Special Counsel Authorized by the Attorney General (1) Authority and Application. An Authorized Agency with delegated Authority under OAR 125-246-0170 may use this Special Procurement by Rule. Under ORS 180.235, the Oregon Attorney Ge…

125-247-0296 Price Agreements and Mandatory Use Contracts (1) Mandatory Use Contracts, for the purposes of this Rule and including Department Price Agreements, service agreements, and sales agreements, may be established for the purposes of minimizing paper work, achieving contin…

125-247-0300 Procurement Process; Applicability of General Rules to Methods of Source Selection (1) Generally. These Procurement Process Rules are intended to apply to more than one sourcing method according to ORS 279B.050 through 279B.085 and to specify those methods. (2) In th…

125-247-0305 Public Notice of Solicitation Documents (1) Application. This Rule applies only to Bidding and Proposals in accordance with ORS 279B.055, 279B.060, and OAR 125-247-0255 through 125-247-0260. (2) Notice of Solicitation Documents. (a) Official Notice. An Authorized Age…

125-247-0310 Bids or Proposals are Offers See OAR 137-047-0310. Statutory/Other Authority: ORS 279A.065(5)(a) & 279A.070 Statutes/Other Implemented: ORS 279B.050-279B.085 History: DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12 DAS 11-2009, f. 12-30-09, cert. ef. 1-1-10 DAS 6-2008, f. …

125-247-0320 Facsimile Bids and Proposals See OAR 137-047-0320. Statutory/Other Authority: ORS 279A.065(5)(a) & 279A.070 Statutes/Other Implemented: ORS 279B.050-279B.085 History: DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12 DAS 11-2009, f. 12-30-09, cert. ef. 1-1-10 DAS 4-2004, f. …

125-247-0330 E-Procurement (1) General. (a) Electronic Processes. An Authorized Agency may conduct all phases of a Procurement, including without limitation, the posting of Electronic Advertisements and the receipt of Electronic Offers, by the following electronic processes: (A) …

125-247-0340 Reverse Auctions (1) If the Authorized Agency desires to conduct a Reverse Auction as defined in OAR 125-247-0288, the Authorized Agency must follow the policy of the Department. The requirements of OAR 125-247-0288 apply to Reverse Auctions. In the event of conflict…

125-247-0400 Offer Preparation See OAR 137-047-0400. Statutory/Other Authority: ORS 279A.065(5)(a) & 279A.070 Statutes/Other Implemented: ORS 279B.050-279B.085 History: DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12 DAS 6-2008, f. & cert. ef. 7-2-08 DAS 4-2004, f. 11-23-04, cert. ef. …

125-247-0410 Offer Submission See OAR 137-047-0410. Statutory/Other Authority: ORS 279A.065(5)(a) & 279A.070 Statutes/Other Implemented: ORS 279B.050-279B.085 History: DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12 DAS 6-2008, f. & cert. ef. 7-2-08 DAS 4-2004, f. 11-23-04, cert. ef. 3…

125-247-0420 Pre-Offer Conferences See OAR 137-047-0420. Statutory/Other Authority: ORS 279A.065(5)(a) & 279A.070 Statutes/Other Implemented: ORS 279B.050 - 279B.090 History: DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12 DAS 4-2004, f. 11-23-04, cert. ef. 3-1-05

125-247-0430 Addenda to Solicitation Document (1) Issuance; Receipt. The Authorized Agency may change a Solicitation Document only by Written Addenda. An Offeror must provide Written acknowledgment of receipt of all issued Addenda with its Offer, unless the Authorized Agency othe…

125-247-0440 Pre-Closing Modification or Withdrawal of Offers See OAR 137-047-0440. Statutory/Other Authority: ORS 279A.065(5)(a) & 279A.070 Statutes/Other Implemented: ORS 279B.050 - 279B.090 History: DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12 DAS 4-2004, f. 11-23-04, cert. ef. 3…

125-247-0450 Receipt, Opening, and Recording of Offers See OAR 137-047-0450. Statutory/Other Authority: ORS 279A.065(5)(a) & 279A.070 Statutes/Other Implemented: ORS 279B.050 - 279B.090 History: DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12 DAS 5-2006, f. & cert. ef. 5-31-06 DAS 4-20…

125-247-0460 Late Offers, Late Withdrawals, and Late Modifications See OAR 137-047-0460. Statutory/Other Authority: ORS 279A.065(5)(a) & 279A.070 Statutes/Other Implemented: ORS 279B.050 - 279B.090 History: DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12 DAS 4-2004, f. 11-23-04, cert. …

125-247-0470 Mistakes See OAR 137-047-0470. Statutory/Other Authority: ORS 279A.065(5)(a) & 279A.070 Statutes/Other Implemented: ORS 279B.050 - 279B.090 History: DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12 DAS 11-2009, f. 12-30-09, cert. ef. 1-1-10 DAS 4-2004, f. 11-23-04, cert. ef…

125-247-0480 Time for Authorized Agency Acceptance See OAR 137-047-0480. Statutory/Other Authority: ORS 279A.065(5)(a) & 279A.070 Statutes/Other Implemented: ORS 279A.065 History: DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12 DAS 4-2004, f. 11-23-04, cert. ef. 3-1-05

125-247-0490 Extension of Time for Acceptance of Offer See OAR 137-047-0490. Statutory/Other Authority: ORS 279A.065(5)(a) & 279A.070 Statutes/Other Implemented: ORS 279B.050 - 279B.090 History: DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12 DAS 4-2004, f. 11-23-04, cert. ef. 3-1-05…

125-247-0500 Responsibility of Offerors (1) Determination. Before awarding a Contract, the Authorized Agency must determine that the Offeror submitting the lowest Bid or Proposal or most Advantageous Offer is Responsible. The Authorized Agency must use the standards set forth in …

125-247-0525 Qualified Products Lists See OAR 137-047-0525. Statutory/Other Authority: ORS 279A.065(5)(a) & 279A.070 Statutes/Other Implemented: ORS 279B.050-279B.085 & 279B.115 History: DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12 DAS 6-2008, f. & cert. ef. 7-2-08 DAS 4-2004, f. 11…

125-247-0550 Prequalification of Prospective Offerors, Pre-negotiation of Contract Terms and Conditions, and Request for Qualifications (RFQ) (1) Prequalification of Prospective Offerors. An Authorized Agency may prequalify prospective Offerors according to ORS 279B.120 and 279B.…

125-247-0575 Debarment of Prospective Offerors (1) See OAR 137-047-0575. (2) Regardless of OAR 137-047-0575, the State Chief Procurement Officer is the Contracting Agency and acts on behalf of the Director of the Department under ORS 279B.130 and 279B.425. Statutory/Other Authori…

125-247-0600 Offer Evaluation and Award (1) Authorized Agency Evaluation. The Authorized Agency must evaluate Offers only as set forth in the Solicitation Document, according to ORS 279B.055(6)(a) and 279B.060(6)(b), and in accordance with applicable law. The Authorized Agency mu…

125-247-0610 Notice of Intent to Award (1) Notice of Intent to Award. The Authorized Agency must provide Written notice of its intent to award a Contract resulting from a formal Invitation to Bid or Request for Proposal to all Offerors according to ORS 279B.135 at least seven (7)…

125-247-0620 Documentation of Award See OAR 137-047-0620. Statutory/Other Authority: ORS 279A.065(5)(a) & 279A.070 Statutes/Other Implemented: ORS 279B.050 - 279B.090 History: DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12 DAS 4-2004, f. 11-23-04, cert. ef. 3-1-05

125-247-0630 Availability of Award Decisions (1) Contract Documents. To the extent required by the Solicitation Document, the Authorized Agency must deliver to the successful Offeror a Contract, a Signed Purchase Order, Price Agreement, or other Contract documents as applicable. …

125-247-0640 Rejection of an Offer See 137-047-0640. Statutory/Other Authority: ORS 279A.065(5)(a) & 279A.070 Statutes/Other Implemented: ORS 279B.050-279B.090 History: DAS 4-2015, f. 12-29-15, cert. ef. 1-1-16 DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12 DAS 11-2009, f. 12-30-09, c…

125-247-0650 Rejection of All Offers See OAR 137-047-0650. Statutory/Other Authority: ORS 279A.065(5)(a) & 279A.070 Statutes/Other Implemented: ORS 279B.050-279B.085 History: DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12 DAS 4-2004, f. 11-23-04, cert. ef. 3-1-05

125-247-0660 Cancellation of Procurement or Solicitation See OAR 137-047-0660. Statutory/Other Authority: ORS 279A.065(5)(a) & 279A.070 Statutes/Other Implemented: ORS 279B.050-279B.085 History: DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12 DAS 11-2009, f. 12-30-09, cert. ef. 1-1-10 …

125-247-0670 Disposition of Offers if Solicitation Cancelled See OAR 137-047-0670. Statutory/Other Authority: ORS 279A.065(5)(a) & 279A.070 Statutes/Other Implemented: ORS 279B.050-279B.085 History: DAS 3-2011, f. 12-22-11, cert. ef. 1-1-12 DAS 4-2004, f. 11-23-04, cert. ef. 3-1-…

125-247-0690 Policy; Appearance of Contractor Advantage (1) As provided in ORS 279B.205 and consistent with 279A.015, specifications must seek to promote optimal value and suitability for the purposes intended and to reasonably encourage competition in satisfying an Agency’s need…

125-247-0691 Brand Name or Equal Specification (1) Applicability and Use. This Rule applies to Specifications for a Solicitation or class of Solicitations. For a Solicitation or class of Solicitations under ORS 279B.060, 279B.065, 279B.070, 279B.085, or 279A.200–279A.225, as prov…

125-247-0700 Protests and Judicial Review of Special Procurements (1) See OAR 137-047-0700. (2) Regardless of OAR 137-047-0700, the State Chief Procurement Officer is the Contract Review Authority for the Contracting Agency. Statutory/Other Authority: ORS 279A.065(5)(a) & 279A.07…

125-247-0710 Protests and Judicial Review of Sole-Source Procurements (1) See OAR 137-047-0710. (2) Regardless of OAR 137-047-0710, the Designated Procurement Officer of the Authorized Agency is the Contract Review Authority if the cumulative value of the Contract and amendments …